Statement Of Work.pdf

SOW for Landscape Services Page 1 of 8

Statement of Work

Indian Health Service

Mashpee Wampanoag Health Service Unit

Landscape Contract

Statement of Work for Landscape Services

10/01/2025

SOW for Landscape Services Page 2 of 8

TABLE OF CONTENTS

1.0 General

2.0 Specific Requirements/Tasks

3.0 Delivery or Deliverables

4.0 Meetings

5.0 Government Furnished Property/Equipment/Information

6.0 Special Instructions

SOW for Landscape Services Page 3 of 8

Statement of Work (SOW) for

Landscape Services

1.0 General

1.1 Background

The mission of the Indian Health Service is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level. The mission of the Mashpee Wampanoag Health Service Unit is to provide quality, comprehensive health care to Native American members and their families in a culturally sensitive manner promoting good health, safe lifestyles, well-being and harmony.

Mashpee Service Unit is in need of a landscape service to maintain the grounds and condition of the (3) units – Medical unit, Dental unit, Administration unit. These units are modular trailers provided by the government. The units themselves are over 14 years old and require routine landscape and gutter maintenance for preservation, prevention of infestation and uphold the integrity of the units as they stand now.

1.2 Objective

Proper landscape and gutter maintenance at Mashpee Service unit will help ensure safety, protect the facility, maintain a professional image, and support health standards

— all of which contribute to patient trust and appropriate clinic operations.

1.3 Scope of Work (Included, but not limited to):

Lawn / Grounds Care / Gutters Mowing grass regularly to maintain even height Edging along sidewalks, curbs, and flower beds Trimming around trees, signs, and buildings Weeding flower beds and mulched areas Raking or blowing leaves off lawns, walkways, and entrances Removing fallen branches, trash, or debris from landscaped areas Cleaning of gutters

1.4 Period of Performance (POP)

*Base Year is estimated to start on 03/01/2026 through 10/31/2026.

Option Year One: 11/01/2026 through 10/31/2027 Option Year Two: 11/01/2027 through 10/31/2028 Option Year Three: 11/01/2028 through 10/31/2029 Option Year Four: 11/01/2029 through 10/31/2030

• *Base Year and all four Option Years are estimated to need actual services provided for about 8 months from March 1st through October 31st within each POP. These

SOW for Landscape Services Page 4 of 8 dates are estimates only. Services may be required earlier or later depending on weather conditions. Scheduled service must be arranged with Mashpee Service Unit prior to initiating work

1.5 Place of Performance

Mashpee Wampanoag Health Service Unit 483B Great Neck Road S, Mashpee, MA 02649

(3) modular units – Clinical, Administration and Dental There will be no work required outside of above listed property.

1.6 Applicable Documents

See attached Site Map

2.0 Specific Requirements/Tasks - FOR MARCH THROUGH OCTOBER ONLY

2.1 Task One: Mowing grass regularly to maintain even height

2.2 Task Two: Edging along sidewalks, curbs, and flower beds

2.3 Task Three: Trimming around trees, signs, and buildings

2.4 Task Four: Weeding flower beds and mulched areas

2.5 Task Five: Raking or blowing leaves off lawns, walkways, and entrances

2.6 Task Six: Removing fallen branches, trash, or debris from landscaped areas

2.7 Task Seven: Cleaning of gutters

3.0 Delivery or Deliverables

Timely completion of deliverables and reports is essential to successfully completing this requirement.

4.0 Meetings

Initial meeting with COR, Contracting Department, Safety Officer and Mashpee Service Unit Administration staff to review expectations, communication methods and future timelines.

4.1. Post-award Kickoff Meeting

Within 10 business days of contract award, the Government will conduct a post-award kickoff meeting via Microsoft Teams at the convenience of all parties.

Intermittent Project Status Reviews:

SOW for Landscape Services Page 5 of 8

At the sole discretion of the Government, intermittent project status reviews may be conducted on an informal basis (by telephone or teleconference) or in person at Mashpee Service Unit on two weeks’ notice as approved by the

COR.

4.2. Monthly Project Status Reviews:

Monthly status meetings to be conducted on the first Monday of each month (as needed). The Contractor is responsible for reporting the previous month’s activities (including any risks, issues, or concerns, and actual or recommended actions for their mitigation), and projected activities for the following month.

4.3. Program Management Review:

The Government will conduct monthly, quarterly, etc. program management reviews at Mashpee Service Unit to review the progress of the program, identify any risks, issues, or concerns, and provide feedback on the Contractor’s progress and performance. The Contractor shall provide written data and verbal presentations as to the financial status of the Mashpee Service Unit (projected vs. incurred costs), any identified any risks, issues, or concerns and their mitigation or its plans for their mitigation.

5.0 Government Furnished Property/Equipment/Information

Mashpee Service Unit / IHS will not be responsible for providing any type of equipment or materials for project initiation and/or completion.

6.0 Special Instructions

• Contractor must be available once monthly (up to 8 hours within a single day) for lawn mowing, debris clean-up, weed removal and gutter cleaning.

• Hourly rate must be all-inclusive (to include but not be limited to labor, materials, equipment, tools, travel, lodging, per diem, fringe benefits, federal, state, and local taxes) plus all other costs pertinent to the performance of services under the resultant award.

• Payment will be made upon completion of each individual monthly visit (no more than 8 hours / month). FOR MARCH THROUGH OCTOBER ONLY

• Invoices for services must be submitted electronically via the Invoice Processing Platform (IPP)

• Scheduled service must be arranged with Mashpee Service Unit prior to initiating work

• Work must be completed Monday through Friday between the hours of 8:00am – 4:30pm local time, while Government employees are present.

SOW for Landscape Services Page 6 of 8

• Contractor must carry their own liability insurance

• Any damages, injuries or accidents to the service unit or while working at the service unit are the responsibility of the contractor.

Security Requirements and Personal Identity Verification Procedures (Non-Classified Contract)

FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

a. The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

b. The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

c. (c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

d. (d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

Qualifications of Employees

a. The Contracting officer or a designated representative may require the Contractor to remove any employee(s) from IHS controlled buildings or other real property should it be determined that the individual(s) are either unsuitable for security reasons or otherwise unfit to work on IHS controlled property.

b. The Contractor shall fill out and cause each of its employees performing work on the Contract work to fill out, for submission to the Government, such forms as may be necessary for security or other reasons. These forms shall be completed electronically. Upon request of the Contracting Officer, the Contractor and its employees shall be fingerprinted.

SOW for Landscape Services Page 7 of 8

c. Each employee of the Contractor shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by Alien Registration Receipt Card Form I-151, or, who presents other evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

Suitability Determinations

a. All Contract employees requiring routine unescorted access to Federally-controlled facilities and/or information systems for more than 6 months (Regular Employees) will be required to undergo a suitability determination before a facility identification card is issued. Prior to the time that an identification card is issued, such Regular Employees will be required to comply with normal facility access control procedures, including sign-in, temporary badging, and escorted entry, as applicable.

b. Failure of a Regular Employee to receive a favorable suitability determination shall be cause for removal of the employee from the work site and from other work in connection with the Contract.

c. Contract employees working less than 6 months (Temporary Employees) may, at the Government's option, be required to undergo a lesser form of suitability determination. Prior to the time that an identification card is issued, if at all, such Temporary Employees will be required to comply with normal facility access control procedures, including sign-in, temporary badge, and escorted entry, as applicable.

d. Temporary Employees who have not received a favorable suitability determination shall be escorted government at all times while in non-public space, as directed by the CO or designee. The CO or their designee shall provide the Contractor with required forms for obtaining necessary clearances. The Contractor shall be required to cause such forms to be returned to the Government for processing not later than 14 days following being provided by the Government.

e. The Government, at its sole discretion, may grant temporary suitability determinations to Regular or Temporary Employees. However, the granting of a temporary suitability determination to any such employee shall not be considered as assurance that a favorable suitability determination will follow.

f. The Contracting Officer or his/her designated representative shall provide the Contractor with required forms for obtaining necessary clearances. The Contractor shall be required to cause such forms to be returned to the Government for processing not later than 14 days following being provided by the Government.

g. The Contractor shall be responsible for planning and scheduling its work in such a manner as to account for facility access issues. Difficulties encountered by the Contractor in gaining access to facilities by its employees and subcontractors shall not be an excuse to any Contractor performance under the Contract.

Compliance with Security Requirements

a. The Contractor shall comply with all IHS security requirements in the building(s) where work is being performed. Contractor personnel requiring access to IHS’s Network shall

SOW for Landscape Services Page 8 of 8 comply with all Federal Information Technology (IT) regulations regarding Trusted Internet Connection (TIC) in conjunction with IHS Division Information Resource Management (DIRM) IT policies, i.e., all IHS IT systems needing network connectivity must reside on the IHS network.

b. When a controlled personnel identification access system is used at a site where work is performed, the Agency will be responsible for providing any required access credentials. Credentials shall be displayed at all times or as otherwise required by the Agency.

c. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary.

Notice to contractors:

All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.