Statement_of_Work.pdf

Statement of Work (SOW)

Remove and Dispose of Trash, Debris, Cabinets and Appliances, Quarters 1716 Statement of Work Dry Tortugas National Park Page 1 of 9

Dry Tortugas National Park Fort Jefferson

Garden Key, Florida

Remove and Dispose of Trash, Debris, Cabinets, Furniture and Appliances, Quarters 1716

NATIONAL PARK SERVICE

SOUTH ATLANTIC GULF REGION

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TABLE OF CONTENTS

1. PARK INTRODUCTION

2. PROJECT INTRODUCTION AND OVERVIEW

3. REQUIRED SERVICES/TASKS

4. OTHER CONTRACTOR REQUIREMENTS

5. GOVERNMENT FURNISHED PROPERTY, MATERIALS & SUPPLIES

6. WORKING HOURS

7. PERIOD OF PERFORMANCE

8. SAFETY & ENVIRONMENTAL COMPLIANCE

9. MOTOR VEHICLE & TRAFFIC REGULATIONS

10. EMPLOYEE IDENTIFICATON BADGES AND PARKING

11. SUBMITTAL REQUIREMENTS LIST (POST-AWARD)

12. ATTACHMENTS

ACRONYMS

ASCE American Society of Civil Engineers CFR Code of Federal Regulations CO Contracting Officer COR Contracting Officer’s Representative CP Competent Persons EPA Environmental Protection Agency NPS National Park Service OSHA Occupational Safety and Health Administration PM Project Manager PMIS Project Management Information System SOW Statement of Work

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1. PARK INTRODUCTION

Almost 70 miles (113 km) west of Key West lies the remote Dry Tortugas National Park. This 100-square mile park is mostly open water with seven small islands. Accessible only by boat or seaplane, the park is known the world over as the home of magnificent Fort Jefferson, picturesque blue waters, superlative coral reefs and marine life, and the vast assortment of bird life that frequents the area.

2. PROJECT OVERVIEW

• Objective: Remove approximately 700 square feet (40cy) of trash, debris, furniture, old cabinets, and appliances from a residential property located on Garden Key, at Fort Jefferson, Dry Tortugas National Park, 70 miles offshore.

• Location: Dry Tortugas National Park, 24 degrees 37N, 82 degrees 52W

• Access: Remote, requiring specialized transportation (e.g., boat) for team and debris removal.

Offerors are encouraged to propose process improvements and industry best practices in their proposals.

3. REQUIRED SERVICES/TASKS

3.1. Project Requirements

• Permits and Permissions: Secure necessary permits, access permissions, and authorizations for transportation and waste removal.

• Coordination with Keys Authorities: Contact local authorities for waste disposal requirements and procedures specific to the Keys.

3.2. Scope of Work Details

• a) Pre-Removal Assessment

• Conduct a preliminary site visit to evaluate:

o Volume and type of waste to ensure correct removal methods.

o Condition of cabinets, appliances, and other debris for safe handling and dismantling.

o Logistics for transport (boat capacity, tides, weather conditions, loading/unloading points).

• Confirm appropriate disposal facilities on the mainland and establish contact if necessary.

• b) On-Site Preparation

• Protect the residence and surroundings from damage during removal.

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• Establish staging areas for debris and large items awaiting transport.

• Take inventory of items and photograph as required.

• c) Debris and Waste Removal o Trash and Debris: Collect, bag, and consolidate loose trash and debris.

o Furniture: Safely remove all furniture.

o Cabinet Removal: Safely detach cabinets from walls and disassemble if necessary.

o Appliance Removal: Disconnect and safely remove appliances, ensuring proper handling of any refrigerants or hazardous materials.

o Sorting and Recycling: Sort materials for recycling as required by waste disposal policies.

• d) Transportation of Waste

• Arrange for suitable boat or barge transportation to the mainland disposal facility.

• Schedule waste removal around tide and weather conditions for safe and efficient transport.

• Load all items in a secure manner to prevent shifting or damage during transport.

• e) Disposal and Clean-Up o Transport and dispose of all debris, cabinets, and appliances at licensed facilities.

o Deep cleaning of all surfaces, including floors, walls, and fixtures, to ensure compliance with housing standards.

o Final site clean-up to ensure all loose debris and waste have been cleared from the property.

o Documentation of disposal for compliance.

4. Safety Considerations

• All team members must have appropriate safety gear and be trained for offshore operations.

• Follow all safety protocols for handling large items and hazardous materials.

• Plan for weather-related delays and adjust schedules accordingly to prioritize team safety.

5. OTHER CONTRACTOR REQUIREMENTS

• Technical Proposal with project schedule to describe the plan to complete the project.

Contractors are encouraged to provide detailed and specific information on their technical proposal for the project. This document shall address the contractor’s plan to complete each of the bulleted tasks identified in Section 3. This document allows the review of the contractor’s plan to ensure the contractor possesses a thorough understanding of what is required to complete the work. The Technical Proposal shall address what person/group/subcontractor is doing which task, and in what order with expected time durations. At a minimum, proposed persons/contractors shall be listed that will perform the following tasks:

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A Technical Proposal is required as part of the proposal package and shall also be the basis for a Technical Approach. The Technical Approach shall be submitted and approved by the CO and COR prior to starting any work.

Demonstration of Qualification – to demonstrate technical capability for this project with previous experience. This Demonstration of Qualification requirement is met by providing documentation of previous projects similar in scope to this project. Contractor shall provide three (3) such projects completed within the last five (5) years. To satisfy this requirement and demonstrate capability through previous experience, this Demonstration of Qualification shall include the following documentation for each of the three (3) projects:

o A narrative description of the past project o Location of the project o A minimum of two (2) photos of the completed project (limit to one 8.5” x 11” page of photos) o Project references with contact information to verify the contractor successfully completed the project on time and on budget

6.GOVERNMENT FURNISHED PROPERTY, MATERIALS & SUPPLIES

NA

7. WORKING HOURS

The contractor shall complete on-site work during normal business hour period of 8:00 am to 5:00 pm, Monday through Friday, excluding Federal holidays. Working outside these times and dates shall require a written request. Each request to work outside of normal business hours shall be date specific and shall be pre-approved by the CO and require minimum of 72 hours’ notice. Requests without this specified notification period will not be approved. The contractor shall coordinate specific on-site work schedule with the CO and COR through 1) the submittal of a complete Project Schedule, 2) through Weekly Reports with updates to the schedule, 3) monthly reports consisting of the prior month’s weekly reports, and 4) producing a monthly Four-week Look Ahead project plan. Refer to the Submittal Section of this document. Approval of a submitted project schedule shall not consist of inherent approval for work outside of normal hours. While the contractor is working on site, the COR may be reached by mobile phone during these specified normal business hours.

8. PERIOD OF PERFORMANCE

All work shall be completed within 150 calendar days after CO issues the contract award.

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9. SAFETY & ENVIRONMENTAL COMPLIANCE

• The contractor shall submit a Contractor Safety Plan and identify a single Safety Person in Charge with a clear transfer of responsibility in cases when there are alternates for all on-site work. In additional to these requirements, designated person(s) shall meet and demonstrate competency in all Occupational Safety and Health Act (OSHA) standards related to Competent Persons (CP) under 29 CFR 1910 through 1926 for the applicable areas related to this project. The Contractor Safety Plan shall also include separate subsections for: 1) <main applicable safety sections required to be reviewed>, 2) <main applicable safety sections required to be reviewed>, 3) inclement weather response plan to address preparations for a heavy storm event, and a 4) equipment security plan focusing on preventing visitor from damaging or entering into unsafe instances, possibly including a remote camera.

• The contractor shall comply with pertinent Environmental Protection Agency (EPA) laws and regulations.

• The Park Safety Officer shall have the authority to issue restraint or cease-and-desist orders to the contractor when violations or unsafe acts are present and threaten Government and contractor employees or damage to Government property. The contractor shall notify the CO and COR immediately if issued a cease-and-desist order.

• The contractor shall immediately report to the CO, COR and Park Safety Officer all accidents resulting in employee injury or death or damage to property while performing this contract.

10. MOTOR VEHICLE & TRAFFIC REGULATIONS

Contractor employees operating motor vehicles to and from the park shall possess a valid driver's license. Driver and vehicle permit, licenses, registrations and proof of insurance shall always be maintained in the vehicle and made available upon request. Contractor employees shall comply with federal vehicle motor law requiring seat belts always be worn. Contractor employees shall adhere to the posted speed limits.

11. EMPLOYEE IDENTIFICATON BADGES AND PARKING

All contractor employees shall comply with parking procedures provided by the Park. If applicable, Contractor employees shall return any Park issued personal or vehicle identification badges immediately upon termination of employment or completion of this contract. In addition, all Contractor employees shall wear identifiable clothing on the work site, so Park visitors know they are Contractors.

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12. SUBMITTAL REQUIREMENTS LIST (POST-AWARD)

The following items are to be submitted after the contract award. All submittals shall be approved prior to ordering or starting any work.

• Completed Schedule of Values. This shall be based on the technical proposal cost

Schedule of Values but reviewed and approved for progress payments.

• Proposed Project Schedule and updates, including a monthly Four-week Look Ahead project plan, as well as monthly project reports as the project progresses, consisting of the prior month’s weekly reports.

• Technical Approach to complete the work is required. The Technical Approach shall be based on the Technical Proposal that is required for the proposal phase of the project.

• Debris Disposal Plan is required. This plan shall describe how records of debris taken from the site are tracked to a specific debris disposal facility. No materials shall be dumped or disposed of improperly.

• Contractor Safety Plan and an inclement weather response plan. Refer to the Safety and Environmental Compliance Section.

• All materials required to be purchased to complete the project require material submittal documents.

ATTACHMENTS

Attachment X: Project Site Maps.

Attachment X: Photos of Existing Conditions

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4. Safety Considerations