Statement of Work.pdf

PERFORMANCE WORK STATEMENT – SCOPE OF WORK

U.S. COAST GUARD BASE ASTORIA FLOORING REPLACEMENT, ASTORIA, OR.

SECTION 1 – GENERAL INFORMATION

1.1 Scope of Work (SOW)

The contractor shall provide all labor, equipment, and tools to install government furnished carpet as required for Government Quarters located in Astoria, OR. The contractor must meet the period of performance start and end date in the solicitation. All delivery/installation must be scheduled through the Point of Contact (POC). POC, although subject to change, for this contract is: Matt Piper cell: 503-369-7797; email: matthew.l.piper@uscg.mil.

1.1.1 Place of Performance

USCG Base Astoria Housing 200 W. Klaskanine Ave Astoria, OR 97103

1.2 Contractor Personnel

1.2.1 Contract Manager

The contractor must provide a contract manager who must be responsible for the performance of the work.

1.2.1.1 The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.2.1.2 The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

1.2.2 Contractor employees

The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.2.2.1 Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

1.2.2.2 The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

1.2.3 Security requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

1.3 Hours of Operation – Projected Date of Completion

1.3.1 The contractor must perform the tasks as required by the SOW under this contract during the following hours:

Monday through Friday between 8:00am and 5:00pm unless other time is specified.

1.3.2 Holidays: Not applicable to this contract.

1.3.3 Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required in section 1.3.1 above, the contractor must request same in writing. Submit written request to the government Point of Contact POC a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a Monday, the request must be submitted to the POC prior to 9:00am on the Friday prior to commencement of work.

SECTION 2 – DEFINITIONS

2.1 General Definitions

When the SOW, solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR.

The FAR index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

2.1.1 Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

2.1.2 Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

2.1.3 Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

SECTION 3 – GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 General Information

The Government must provide the facilities, equipment, materials, and services listed here.

3.1.1 Government furnished materials will come in the form of: LVP laminate flooring, baseboard trim, carpet and carpet pad, tack-strips, and transitions.

3.1.2 Government will provide acceptable lay-down area and schedule blocking off area while contractor is performing work.

3.1.3 Government will provide water and electricity necessary for use by contractor in conjunction with this contract.

3.1.4 Contractor is required to schedule with POC to obtain baseboard trim, transitions, carpet, and carpet pad 24-hours in advance.

SECTION 4 – CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in section 3 above as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms. This is to include all adhesives and fasteners required for proper completion of U.S. Coast Guard Base Astoria Flooring Replacement, i.e. seam tape, nails, staples, liquid nail cartridges, mastic, and other materials of the like.

SECTION 5 – SPECIFIC TASKS

The contractor shall furnish trained, qualified personnel and any required special tools or equipment necessary to install carpet.

Item No.

Description Units Unit Address

1 13,043.8 sqft LVP laminate flooring install.

TBD

2 1,414.33 sqyd carpet and carpet pad install.

TBD

3 3,572.8 lf baseboard trim install.

TBD

5.1 Scheduling will be coordinated with local Coast Guard POC a minimum of 7 days prior to work.

5.1.1 Period Of Performance will be during the months of May – August of 2025. Housing units will become available during period of performance as current residents move out. Services rendered will need to be performed from 12MAY2025 – 15AUGUST2025.

5.1.2 19 Housing units will be completed: 7 – 2 bedroom units, 10 – 3 bedroom units, 2 – 4 bedroom units.

5.1.2.1 9 homes shall have full carpet replacement, LVP flooring installation, and baseboard trim installation

5.1.2.2 5 additional homes shall have full carpet replacement only

5.1.2.3 5 additional homes shall have LVP flooring installation and baseboard trim installation only

5.2 Interferences - Contractor shall either remove or cover and protect all interferences so surfaces on interferences are not contaminated. Materials defined as interferences are as follows:

5.2.1 Doors-bedroom, sliding, and bifold

5.2.2 Floor mounted vent grates

5.2.3 Primary location of interference storage for each household will be the corresponding garage. If not feasible, secondary location will be a designated area agreed upon by both the contractors and housing staff on a case-by-case basis.

5.3 Project

5.3.1 Contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to remove existing laminate, vinyl, baseboard trim in non-carpet areas, carpeting and carpet padding in Government Living Quarters; replacing same with new LVP laminate, baseboard trim (LVP area only), carpet and carpet padding provided by the Government as defined in this Statement of Work. Contractor is responsible for the removal and disposal of removed laminate, vinyl, baseboard trim, carpet and padding.

5.3.2 Contractor shall install LVP laminate flooring as prescribed in the designs and drawings provided.

i n s t a l l i s t o be smooth, uniform and no visible gaps.

5.3.3 Contractor shall install all baseboard trim with miter joints and free of any visible gaps.

5.3.4 Contractor shall make carpet seams uniform, unnoticeable, and permanent by any of the methods specified below, except when the carpet manufacturer specifies the seaming method. However, treat all joining edges, regardless of seaming method, with a seam adhesive. Seams shall have a minimum breaking strength of 100 pounds per inch and shall be capable of withstanding all carpet cleaning processes.

5.3.5 Contractor shall finish carpet edges meeting hard surface flooring with holdings, installed in accordance with manufacturer’s instructions.

5.3.6 Contractor shall install carpet to be smooth, uniform, and secure with a minimum of seams. Carpet and wood baseboard shall have no visible gap. Installing quarter-round on the baseboard is not permitted. Base board shall be adjusted if gap is visible, and is part of the carpet installation. Run side seams toward the light where practical and where such layout does not increase the number of seams.

Install breadths parallel with carpet pile in the same direction. Fit cutouts such as doorjambs, columns, and ducts neatly and securely. Locate carpet seams at doorways parallel to and centered directly under doors. Ensure proper door clearance to prevent door drag or carpet wear. Do not seam at doorways perpendicular to door or at pivot points. Stairway carpeting shall only be seamed at intersection of riser and tread. Follow the wall line parallel to the carpet direction for seams at corridor changes of direction. Include all material indicated, specified, or necessary for a complete finished installation by the installation method specified. Contractor shall be responsible for the required quantities of carpet and shall carefully check all dimensions in the field as well as other conditions affecting the work. Installation shall include re-stretching of the carpet during the warranty period at no additional cost.

5.3.7 Contractor will install carpet as prescribed in the designs and drawings provided. Carpet will not be installed in the Garage, Kitchen, Bathrooms, Basement, and or any place currently unfinished and/or alternate flooring such as tile, vinyl, and/or laminated flooring is in use. Carpet shall be installed wall to wall.

5.3.8 Cleaning, protections, and care of property.

5.3.8.1 Contractor is responsible upon completion of installation to remove all debris, moldings, scraps, and other foreign matter. Remove soiled spots or adhesive from the face of the carpet with the appropriate spot remover. Clip protruding face yard with sharp scissors. Contractor shall vacuum the carpet clean upon concluding the installation for the home.

5.3.8.2 Contractor shall attempt to avoid damaging or altering existing finishes including furniture and equipment and other building contents. If such property is damaged or destroyed, it shall be replaced or repaired, as directed, at the Contractor's Expense. Units may or may not be occupied and contain household furnishings. Upon completion of work, the Contractor shall clean all surfaces of dust and debris resulting from work within the unit to include vacuuming.

5.4 Restoration

5.4.1 Contractor shall return all interferences to original configuration and condition.

5.4.2 Contractor shall ensure all waste, garbage, debris, has been removed and disposed of in a proper manor.

5.4.3 Contractor is not permitted to perform on-site clean-up of equipment.

SECTION 6 – INSPECTION

6.1 Inspection - Contractor shall schedule inspection with Coast Guard Inspector/POC and supply documents for acceptance of project.

SECTION 7 – APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the (SOW) are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this (SOW). The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this

(SOW).

7.1 Publications

7.1.1 Mandatory Publications NONE

SECTION 8-INVOICING (IPP)

Electronic Submission of Payment Requests All invoices from the Contractor shall be submitted electronically IAW FAR 52.232.33, Payment by Electronic Funds Transfer-System for Award Management. “Electronic submission of Invoices is mandatory”

The Contractor shall submit a monthly invoice for services via the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a government-wide, secure web-based payment information service offered free of charge to government agencies and their suppliers by the U.S. Department of Treasury’s Bureau of the Fiscal Service. It requires enrollment if you are not yet enrolled.

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov if your entity is not already enrolled in IPP:

The first email will have the IPP Logon ID and a link to the IPP application.

A second email, which will be sent within 24 hours of the first email, contains an IPP password. Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Training materials that address all IPP capabilities are available on the IPP website after login and https://www.ipp.gov/vendors/training-vendors.

Once registered to use IPP, your company may submit payment requests, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131 Email address: IPPCustomerSupport@fiscal.treasury.gov Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET The Contractor shall attach a single PDF file no larger than 3MB as the official invoice.

Supporting documentation must be combined in a single PDF file or submitted to your contracting office separately via email. Supporting documentation must not exceed 999 pages.

A proper invoice shall have the following information clearly indicated on each invoice: (i) Name and address of the Contractor; (ii) Invoice date and number (the Contractor is encouraged to date invoices as close as possible to the date of the mailing transmission); (iii) Contract number, contract line item number and, if applicable the order number; (iv) Description, quantity, unit of measure, unit price, and extended price of the items delivered or services performed; (v) terms of any discount for prompt payment offered; (vi) Name and address of official to whom payment is sent; (vii) Name, title, and phone number of person to be notified in the event of a defective invoice; (viii) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice; (ix) Electronic funds transfer (EFT) banking information; (x) UEI number recorded on every invoice submitted.

If you have difficulties sending your invoice, contact the Finance Center’s Customer Service Team at (757) 523-6940.

A copy of the Invoice and Supporting documentation shall also be e-mailed to the assigned contract specialist, COR, and LOG-94 invoice support personnel prior to or immediately after submitting your invoice to the IPP system as described above. Failure to do this may result in the delay of payment. These POCs will be given at time of award.