STATEMENT OF WORK.pdf

STATEMENT OF WORK/SPECIFICATIONS

FDC PHILADELPHIA – C-7 / C – 8

COOLER DOOR REPLACEMENT

I. SPECIFICATIONS:

A. INTRODUCTION

1. The Federal Bureau of Prisons (FBOP), Federal Detention Center located at 700 Arch Street in Philadelphia Pennsylvania intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals unless stated otherwise in this document to replace C-7 / C-8 cooler door. The cooler door is to be replaced by an oversized door. Alterations to the cooler wall panels will be made by the contractor to fit the new larger door. Any support needed to accommodate the larger doorway will be installed by the contractor. All equipment and materials needed to complete the installation will be furnished by the contractor. The new size of the door is to be 60” X 78”. All work is to be performed after hours when the kitchen is close as not to interrupt daily operations.

B. SCOPE OF WORK

1. C – 7 / C-8 cooler door replacement

The contractor shall perform removal and replacement of the door and make all necessary alteration to the cooler walls to fit the new larger door.

-Mobilization of materials to include purchase and delivery of new door and all materials need to complete the installation to the institution.

- Assemble or install all rigging equipment needed for installation.

- Disassemble and remove existing door to include all electric and plumbing connections.

- Make necessary cuts to cooler walls to enlarge the doorway to accommodate oversized door.

- Ensure proper supports are in place to stabilize the structure of the cooler during alterations.

- Install new lintel to support the header and ceiling of the cooler and maintain structural integrity of the unit with new larger doorway.

- Install new overlay frame and door making all adjustment for proper fitment.

- Test the function of the door opening, closing, latching, and gasket seals.

- Extent and connect all electric and plumbing connections to new door and wall.

-Install capping over new door jamb

- Paint all surfaces to match the color of the door as close as possible.

- Restore electrical power to the door and verify all heated surfaces are heating properly.

- Install a new heavy-duty barrel lock set on the exterior of the door.

- Dispose of old door and all debris generated from alterations to the cooler.

C. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

All installers/technicians shall be qualified and certified by the manufacturer to install, test, and certify all components and services rendered pertaining to this project. Such certification must be verified in writing by the manufacturer and submitted to the COR seven (7) days before the project starts.

All seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, and Federal, State and Local codes and regulations will be considered during all phases of this project.

Services and materials provided by the contractor will adhere to and shall be consistent with the most current industry standards and be recognized by the Underwriters Laboratories (UL).

It is the contractor’s responsibility to obtain permitting, should it be required. Copies of all permits must be submitted to the COR upon receipt from local agency.

D. UTILITIES

The FBOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools including battery chargers. The contractor will provide all other equipment, supplies and materials needed to complete this project unless stipulated elsewhere in this document.

E. TESTING AND ACCEPTANCE

The Contractor shall notify the COR two (2) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing

F. HOUSEKEEPING AND MATERIAL DISPOSAL

The contractor awarded the contract will be responsible to ensure the premises are always kept clean and free from accumulations of waste materials and rubbish. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work.

The Contractor shall be responsible to remove all debris and waste materials from the job site at FDC Philadelphia upon conclusion and acceptance of the project with the exception with the waste oil from Chiller #1. These items must be disposed of in accordance with all Federal, State, and local laws. The Contractor is also responsible to conduct all structural repairs associated with the overhaul and upgrade of the equipment to be replaced.

G. SUBMITTALS & TRAINING

Submittals:

1. The contractor shall provide written submittals to the COR describing recommended equipment within (15) days from receiving the Notice to proceed for approval.

2. All security clearance paperwork/documentation shall be submitted to the COR a minimum of (30) working day prior to the start of work (see below).

3. The Contractor shall provide to the COR three (3) copies of the Safety Data Sheets (SDS) on all materials and substances that may be used during the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

4. Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution’s Contracting Officer prior to the implementation of the requested change.

5. It is the Contractor’s responsibility to repair and/or replace any Government property damaged by contractors/subcontractors’ employees. Damage will be corrected and restored to previous condition at no cost to the Government.

6. It shall be the Contractor’s responsibility for obtaining all measurements and data requirements to comply with manufacturer’s installation recommendations. All installations must be in accordance with product manufacture’s recommendations.

Training:

Upon completion of the installation, testing, and acceptance by the Government, the contractor shall provide the COR

(4) four complete sets of operation/maintenance manuals for each piece of equipment/system installed.

The contractor shall furnish operational training for Bureau of Prisons employees, thus enabling them to maintain and repair all equipment and systems. Training shall include operations and maintenance of all installed/upgraded components.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the contractor are 7:00 AM – 3:30 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize them self, his/her employees, and his/her subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractor(s) is responsible for their own off-site parking of personal and commercial vehicles.

Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

Any construction related deliveries which are directly shipped to FDC Philadelphia can be received between the hours of 8:00 a.m. to 11:00 a.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

Under no circumstances will FDC Philadelphia or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment. FDC Philadelphia does not have a loading dock. All materials and or equipment must be delivered via a truck with a lift gate or similar means. FDC Philadelphia can provide forklift assistance if between the stipulated delivery hours of 8:00 a.m. and 11:00 a.m.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials, Tools and Equipment:

Given the nature of the work environment, security is paramount and will not be compromised. All tools entering and exiting the institution shall be always accounted for. FDC Philadelphia will provide a secure location for the contractor’s tools when prolonged on site storage is deemed necessary. Tools necessary for the completion of contract work will be stored in a predetermined location stipulated by the COR. A secure lockable gang box or similar lockable storage container, if required, will be stored in the designated storage area for the duration of the project and will be secured with a padlock and key provided by the contractor. If necessary, a heavy-duty chain, provided by the contractor, may be used to facilitate the locking requirement. All tools and equipment stored within the container shall be in a safe and organized fashion that facilitates simple, accurate accountability of all items. All tools will be issued and inventoried by institutional staff at the beginning of each workday. It is the contractor’s sole responsibility to always maintain control of all issued tools throughout the workday. Upon completion of the workday, all tools will be inventoried again by both the contractor and institution staff to ensure accurate accountability. Once accountability is verified, institution staff will secure contents. In the event a tool is broken, the COR/escorting staff must be notified, and all pieces must be accounted for and returned to their designated secure location. If a tool is lost during work, the contractor must immediately notify the COR/escorting staff so proper procedures can ensue.

All construction materials shall be stored in a designated area determined by the COR. These materials cannot be stored at a height that would create a fall hazard.

D. Security Clearance/Contractor Badges:

The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared for access within 14 days of receiving the Notice to Proceed, as stated above. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor’s responsibility to review security clearance submissions to ensure they are complete.

In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor’s responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractors or subcontractor employee was not able to pass the security clearance process.

All contractors/subcontractors working at FDC Philadelphia will be required to provide a current government issued ID (such as Driver’s License) to be granted access to the facility.

All contractors and subcontractor employees will provide a check list of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) always prescribed by industry standards while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All ladders regardless of the size shall be stored and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure that he or she can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FDC Philadelphia locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be following the institution Lock-out program.

F. Additional Considerations:

1. Contractors will NOT be allowed to enter the premises with prohibited items that include but are not limited to, weapons; explosives; drugs; intoxicants; currency; cameras of any type; recording equipment; telephones; watches;

radios; pagers; electronic devices; and any other objects that violate criminal laws or are prohibited by Federal regulations or Bureau policies. Electronic devices specific to the project’s completion may be granted access with prior approval from the Warden. In the event the Contractor requires specific equipment/electronics to enter the institution, the Contractor must notify the COR (14) days prior to the requested introduction date of such items and describe precisely what the equipment/electronics are and their associated use. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractor will be permitted to wear jeans in the institution, however, shorts, green, orange or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

3. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

4. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.