Statement of Work.pdf

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FCI SAFFORD

1529 W. HWY 366 SAFFORD, ARIZONA 85546

UPGRADE HIGH MAST LIGHTS

STATEMENT OF WORK

A. INTRODUCTION:

1. The Federal Bureau of Prisons (FBOP), FCI Safford intends to solicit the purchase of one hundred forty-six (146) new high mast LED light fixtures.

2. Installation of the new high mast LED light fixtures will be completed by FCI

Facilities staff. Supply vendor must comply with all applicable Federal, State and Local building codes and regulations. This contract is located at the Federal Correctional Institution, FCI Safford 1529 W HWY 366 Safford AZ 85546.

3. All equipment specified in this statement must be equal or better product. Should your company choose to submit an equal product, you must submit all technical specification of the equal product for review and a determination shall be issued with acceptance or non-acceptance. The government retains the right to determine technical acceptance for all submitted equal products.

B. EXISTING CONDITIONS:

1. Currently FCI SAFFORD is needing to upgrade 17 high mast lights. Each high mast light has eight (8) separate fixtures per light. This makes a total of 136 light fixtures that are needed to be upgraded from the current 200-watt LED corn bulb.

C. SPECIFICATIONS / PRODUCT FEATURES / CHARACTERISTICS:

The entity shall be responsible for providing one hundred thirty-six (136) new LED high mast parking lot light fixtures with an additional ten (10) light fixtures for future replacement that meet the following specifications:

o 400-500 watt 5000k LED light fixture o 208 volts o Rated life of 100,000 hours minimum o Die cast aluminum housing o 5 year warranty o Operating temperature -40 degF to +122 degF o IP66 wet location rated o 2 3/8 pole post/tenon mounting capability or adapter o Grey in color o Driver/Dimming 0-10V o Zero (0) uplight to reduce skyglow and meet dark sky requirements o Field adjustable wattage selector o Vendor to supply a lighting survey to ensure lighting needs are met

D. QUALITY ASSURANCE:

1. The Contractor (or Supply Vendor) warrants that the equipment provided shall be consistent with current industry standards as specified by the National Electrical Code (NEC)(NFPA 70) and Underwriters Laboratories (UL).

2. The equipment shall be free from any defects in materials and workmanship for a period of one (1) year from the date of final acceptance. During this warranty period, the Contractor (or Supply Vendor) shall, at no additional cost to the FBOP, bop49875 Approved correct any defects in the work that are identified. This warranty includes, but is not limited to, the following:

a. Materials and Equipment: All materials and equipment provided by the Contractor will be new, of good quality, and free from defects.

b. Compliance: All equipment will comply with the specifications and requirements set forth in this SOW and any related documents.

3. If any defects are discovered during the warranty period, the FBOP shall notify the Contractor in writing. The Contractor will respond promptly and take necessary actions to correct the defects within a reasonable timeframe

E. SUBMITTALS:

1. The vendor shall provide all required documents to include Commercial Invoice, Packing List, Certificates of Compliance, Installation Manuals, Warranty Information, Safety Data Sheets (SDS) and Test and Inspection Reports whenever applicable.

2. The Vendor shall provide to the Contract Monitor, or COR, (3) copies of the Material Safety Data Sheets (MSDS) on all materials and substances that may be used during the project. In the event the Safety Manager do not approve the material, it shall be the responsibility of the Vendor to locate and procure an alternative product.

F. DELIVERY:

1. Delivery hours for the vendor are 7:30 AM – 2:30 PM, Monday through Friday, excluding weekends and federal holidays. Any delivery required to be completed at any other time than noted above must be re-scheduled accordingly.

2. The Facilities Department will assign a staff member authorized to receive or sign for any deliveries made to the site. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the vendor or his/her representative is not present to verify and accept the delivery.

3. The location of the delivery or drop off site shall be coordinated accordingly with FCI Safford assigned to receive the delivery. Access to the site will be available during normal working hours except during emergencies.

4. The vendor shall be responsible for providing their own means of loading and unloading for the equipment.

5. The vendor shall take all their debris, scrap, and rubbish after delivery.

G. SAFETY:

1. The Vendor’s delivery personnel shall observe general safety procedures and protocols when making the delivery within the property of FCI Safford.

2. FCI Safford shall not be responsible for any safety mishaps caused by the Vendor delivery personnel during delivery and unloading of the equipment.

H. ADDITIONAL CONSIDERATIONS:

1. Delivery personnel will NOT be allowed to take pictures of the Institution, especially where inmates are present during delivery at FCI Safford.

2. Delivery personnel will be permitted to wear jeans in the Institution; however, the Institution will specify which colors of clothing shall not be allowed. The clothes shall be proper and suitable for the services that are being provided.

3. Smoking including e-cigarettes and vaping devices are prohibited on Federal property. There are some exceptions and additional restrictions for Institutions that has designated smoking areas.