Statement of Work.pdf

Department of Homeland Security (DHS)

October 2024 1

Federal Emergency Management Agency

STATEMENT OF WORK (SOW) FOR:

Kitchen Millwork Design & Electrical Integration DR4482

Demetria Carter, Contracting Officer

PROCUREMENT SENSITIVE INFORMATION

This document contains non-public information intended for use on a need-to-know basis within FEMA only.

Please protect this document as procurement sensitive and handle accordingly.

DEPARTMENT OF HOMELAND SECURITY (DHS)

DHS Statement of Work (SOW)

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Statement of Work (SOW)

1.0 GENERAL

1.1 BACKGROUND

The Federal Emergency Management Agency (FEMA) Region 9 coordinates the Federal Government 's role in all presidentially declared Emergencies and Major Disasters, whether natural or human-caused, including acts of terror.

To accomplish this mission FEMA regularly maintains commercial properties across various areas of responsibility (AOR) to include field offices to accommodate mission assignments serving the public before, during, and after disasters. The Region 9 Presidio office is expected to provide individual support and public assistance directly to individuals and households, as well as state, local, tribal, and territorial (SLTT) Governments under the Robert T.

Stafford Disaster Relief and Emergency Assistance Act. Installation of kitchen millwork and electrical connections at the proposed location shall support productivity and teamwork among FEMA responders reporting to San Francisco, CA.

1.2 SCOPE

The contractor shall provide all resources necessary to install kitchen millwork and terminate electrical connections for employee workstations at the Region IX Presidio Office located at 1163 Gorgas Avenue, Suite 120, San Francisco, CA 94129 and 1167 Gorgas Avenue, Suite 130, San Francisco, CA 94129.

1.3 OBJECTIVE

The objective of this requirement is to source qualified vendors to fabricate and install kitchen millwork, appliances, plumbing connections, and to terminate electrical connection for cubicle workstations for a commercial office space leased for DR-4482 staff supporting approximately 50 FEMA responders. Region 9 Presidio is comprised of two office suites approximately 14,736 square feet in size and is located at San Francisco, CA. The contractor shall complete the work required under this SOW in 45 calendar days or less from date of award, unless otherwise directed by the Contracting Officer (CO).

1.4 APPLICABLE DOCUMENTS

Layout of all woodwork and casework applications must comply with federal, state, and local building codes, laws, and regulations.

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1.4.1 REFERENCE DOCUMENTS

The following documents may be beneficial to the Contractor in performing the work described in this document:

• Attachment A – FEMA R9 Presidio - Overview of Furniture Layout Required 002 (PDF)

Attachment A - FEMA R9 Presidio - Overview

• Attachment B – FEMA R9 Presidio - Office & Cubicle Numbering Plan (PDF)

Attachment B - FEMA R9 Presidio - Office &

• Attachment C – FEMA R9 Presidio – Overview of Power & Water Supply Distribution (PDF)

Attachment C - FEMA R9 Presidio - Overview

• Attachment D – FEMA R9 Presidio - Office Space Square Footage Plan (PDF)

Attachment D - FEMA R9 Presidio - Office Sp

• Attachment E – FEMA R9 Presidio - Vendor Insurance Requirements

Attachment E - FEMA R9 Presidio - Vendor

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2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE - Design

The contractor shall provide a kitchen design and layout plan to FEMA for approval prior to receiving notification to proceed. Attachment A-E are for the contractor’s reference only. It is the sole responsibility of the contractor to ensure the proposed millwork and layout fit the available space and meet the requirements of this SOW. The layout of kitchen millwork needs to account for existing electrical and plumbing outlets to reduce or eliminate the need for reconfigurations. All millworks shall be uniform in appearance, finishes, colors, and manufacturers, to the fullest extent possible. The designated office space is situated within the Presidio of San Francisco National Historic Landmark District. In designing kitchen millwork, the contractor must take into account the historical significance of the location. It is critical that cabinetry be designed as free-standing to avoid alterations to perimeter walls, thus preserving the existing condition of the facility.

2.2 TASK TWO – Delivery and Installation

Contractor shall supply all materials, labor, and resources necessary to fabricate and install kitchen millwork, to include plumbing connections specified on the design. All electrical connections and plumbing shall be incorporated into existing connections.

2.2.1 PRESIDIO KITCHEN MILLWORK

The contractor shall survey the office location to obtain measurements and ascertain placement of kitchen millwork prior to the performance of work. The contractor shall provide all resources necessary to design, fabricate, and install kitchen millwork at the proposed site as advised by FEMA CO or Contracting Officer Representative (COR). The proposed millwork shall meet all technical specifications and consist of:

a. Provide and install lower millwork cabinets, standard 34” counter height, approximately 11’ feet counter width. Manufacturer: Wilsonart. Color: 4990-38 Flax Linen

b. Provide and install countertop with back splash. Manufacturer: Nevamar. Color: VA2001T Visible VAVA

c. Furnish and install kitchen sink, sink faucet, and point-of-use hot water dispenser faucet.

a. Drop-In Sink with single bowl; approximately 25”in x 22”in; Color: Brushed Stainless Steel

b. Single Handle Kitchen Faucet with deck plate; Color: Chrome

c. Insinkerator Instant Hot Water Dispenser, single handle, hot water tank included, 115V; Color:

Chrome

i. All other peripherals necessary for functionality.

ii. Unit shall be Low lead compliant.

d. Furnish and install one side-by-side refrigerator with freezer.

a. Approximately 21.4 to 25.6-cu ft storage capacity,

b. Refrigerator features include ice maker, glass shelves, water and cubed/crushed ice dispenser.

c. Color/Finish: Fingerprint resistant Stainless Steel

d. Electrical: No greater than 120v

e. Furnish and install two countertop microwaves.

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a. Dimensions consisting of approximately 1.5-cu ft capacity; 21”W x 12”H x 17”D

b. Microwave features: LED interior lighting, digital display, rotating turntable.

c. Color/Finish: Stainless Steel

d. Electrical: No greater than 120v

f. Furnish and install one Keurig K-2500 Singles Coffee Maker

a. Perform under sink connections of coffee maker to water supply line.

g. Dispose of waste materials through appropriate means of off-site recycling or landfill.

The contractor shall advise the Government during task one of the appropriate millwork dimensions and technical specifications to maximize the usable space located at 1163 Gorgas Avenue, Suite 120, San Francisco, CA 94129.

2.2.2 ELECTRICAL CONNECTIONS FOR CUBICLE WORKSTATIONS

The Region 9 Presidio office space will consist of approximately (52) cubicle workstations comprised of a minimum of two power receptacles and one data punch out per workstation. To energize these workstations, specialized electrical connectors commonly known as “whips” will need to be installed by trained and qualified electrician. FEMA will provide all electrical whips however the contractor shall perform electrical connections and terminate at nearby power sources. Each cubicle whip is capable of power one to six interconnected workstations. See attachment A, C, and D for reference.

There shall be approximately eleven (11) sections of cubicle workstation requiring electrical connection to energize each workstations electrical devices (i.e., monitors, laptop and phone charger, etc.). The proposed electrical work shall meet all local and state, codes and regulations, technical specifications, and work shall consist of:

a. Survey and assess electrical infrastructure and its ability to maintain potential load, ensuring reliable power supply.

a. Reconfigure electrical distribution at breaker panel and install breaker at available slot, if necessary.

b. Convert 110v duplex outlets for acceptance of each cubicle whip.

c. Configure cubicle whips for installation and terminate all eleven connectors at desired power source.

d. Furnish and install three (3) Rialto Power Distribution Floor Raceways; 6 power outlets; 3-piece modular unit;

Color: Anodized aluminum with black trim; Size: 108”(L) modular raceway with 72” cord length.

a. Install power distribution floor raceways at rooms #104, #108, and #109.

e. Perform testing to ensure functionality,

f. Dispose of waste materials through appropriate means of off-site recycling or landfill.

The contractor shall advise the Government during task one of the appropriate applications or technical specifications to maximize the usable power supply located at 1163 Gorgas Avenue, Suite 120, San Francisco, CA 94129 and 1167 Gorgas Avenue, Suite 130, San Francisco, CA 94129.

2.5 General Information

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2.5.1- All scheduling of services shall be mutually agreed upon between the Government and the Contactor prior to the start of services. The contractor shall be given 24-hour notice for when work is required and requested. Call out for work will be for two workers at a minimum of 4 hours per callout.

2.5.2- Work performed is expected to be within and outside of regular business hours, depending on specific tasking. Regular business hours are Monday through Friday, 8am to 4pm. Any work performed outside the regular business hours shall be approved by the CO and coordinated with the on-site point of contact.

2.5.3-The contractor’s employees shall provide a photo ID to enter the FEMA facility.

2.5.4- The contractor shall remove, from the property of the FEMA facility, all trash, debris, and any broken or unusable systems furniture that accumulate during the completion of the installation.

2.5.5- The contractor shall be responsible for damage to building property and shall repair and/or replace the damaged property. Repairs shall be made, at the contractor’s expense, to correct any building damage caused by the contractor team, including but not limited to damage to walls, ceiling, electrical components, and floors. Any building damage shall be restored to the original condition it was in prior to the start of the project. This applies to all tasks in this SOW.

2.5.6- The contractor and each of its employees shall comply with all applicable local, state, federal, and authority rules, regulations, and practices. All electrical components shall meet UL safety requirements.

2.5.7- The contractor shall also be responsible for all injury to persons or damage to property that occurs as a result of the contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others.

3.0 CONTRACTOR PERSONNEL

3.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

3.2 Continuity of Support

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 Key Personnel

Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name

Learn more at fema.gov October 2024 7 and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement.

PROJECT MANAGER

Note: The Government may designate additional Contractor personnel as Key at the time of award.

3.3.1 CONTRACTOR KEY PERSONNEL SHALL NOT BE ASSIGNED BY THE CONTRACTOR TO MORE

THAN ONE KEY POSITION FOR THIS REQUIREMENT.

3.4 Project Manager

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Contracting Officer and the COR. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak, and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

3.4.1 THE PROJECT MANAGER SHALL BE AVAILABLE TO THE COR VIA TELEPHONE BETWEEN THE HOURS OF 0800 AND 1700 PST, MONDAY THROUGH FRIDAY, AND SHALL RESPOND TO A REQUEST FOR DISCUSSION OR RESOLUTION OF TECHNICAL PROBLEMS WITHIN 1 BUSINESS DAY OF NOTIFICATION.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 CONTRACTOR EMPLOYEES VISITING GOVERNMENT FACILITIES SHALL WEAR AN IDENTIFICATION BADGE THAT, AT A MINIMUM, DISPLAYS THE CONTRACTOR’S NAME, THE EMPLOYEE’S PHOTO, NAME, CLEARANCE-LEVEL, AND BADGE EXPIRATION DATE.

Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and always display all identification and visitor badges in plain view above the waist.

3.5.2 CONTRACTOR EMPLOYEES WORKING ON-SITE AT GOVERNMENT FACILITIES SHALL WEAR A

GOVERNMENT-ISSUED IDENTIFICATION BADGE. ALL CONTRACTOR EMPLOYEES SHALL IDENTIFY

THEMSELVES AS CONTRACTORS WHEN THEIR STATUS IS NOT READILY APPARENT (IN MEETINGS, WHEN

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ANSWERING GOVERNMENT TELEPHONES, IN E-MAIL MESSAGES, ETC.) AND DISPLAY THE GOVERNMENT-

ISSUED BADGE IN PLAIN VIEW ABOVE THE WAIST AT ALL TIMES.

3.6 Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations, and policies concerning safety and security.

3.7 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 Other Applicable Conditions

The contractor shall, without an additional expense to the Government, be responsible for obtaining all licenses, certifications, insurance, and permits which are necessary to fulfill the requirements of the Statement of Work. The contractor shall also obtain and pay the costs of any royalties and licenses for any patented or copyrighted items used in the performance of work.

Insurance requirements for successful vendor (proof required and submitted before work to begin).

a. Workers compensation Insurance as required by state law.

b. Commercial general liability insurance in the minimum amount of two million dollars, including a general aggregate in the minimum amount of three million dollars.

c. Employer’s liability insurance in the minimum amount of one million dollars.

d. Business automobile insurance in the minimum amount of one million dollars.

4.1 Security

Contractor will not have access to unclassified or Security Sensitive Information under this SOW. All the contractor’s employees and personnel working in the FEMA facility will be required to check in at the building security office and shall be required to have a FEMA escort at all times while working inside the FEMA facility.

4.2 Period of Performance

The base contract period of performance is from the date of award to 45 days from date of award.

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4.3 Place of Performance

The primary place of performance will be the Department of Homeland Security, FEMA, Region 9 Presidio Office located at 1163 Gorgas Avenue, Suite 120, San Francisco, CA 94129 and 1167 Gorgas Avenue, Suite 130, San Francisco, CA 94129.

4.4 Hours of Operation

Contractor employees shall generally perform all work between the hours of 0800 and 1700 PST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 Travel

Contractor travel shall not be required for this contract.

4.6 Post Award Conference

The Contractor shall attend a Post Award Conference with the Contracting Officer and/or the COR no later than 5 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer and/or COR, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held via teleconference, as determined by the Contracting Officer and/or COR.

4.7 Project Plan

The Contractor shall provide a draft Project Plan at the Post Award Conference for Government review and comment.

The Contractor shall provide a final Project Plan to the COR not later than 10 business days after the Post Award Conference.

4.8 Business Continuity Plan

Not Used

4.9 Progress Reports

The Project Manager shall provide a weekly progress report to the Contracting Officer and COR via electronic mail.

This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, and any Contractor concerns or recommendations for the previous reporting period.

Reports shall shift to monthly check-in with COR to ensure no issues are outstanding, after the invoice for delivery and installation has been paid by the Government.

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4.10 Progress Meetings

The Project Manager shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information, and resolve emergent technical problems and issues. These meetings shall take place via teleconference, email, and/or phone.

4.11 General Report Requirements

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP and Microsoft Office Applications).

4.12 Intellectual Property

Not Used

4.13 Protection of Information

Contractor access to information protected under the Privacy Act or proprietary information is not required under this SOW. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

4.14 Section 508 Compliance

Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by P.L. 105-220 under Title IV (Rehabilitation Act Amendments of 1998) all Electronic and Information Technology (EIT) developed, procured, maintained and/or used under this contract shall be in compliance with the “Electronic and Information Technology Accessibility Standards” set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR Part 1194. The complete text of Section 508 Standards can be accessed at http://www.access-board.gov/ or at http://www.section508.gov.

5.0 Government Terms & Definitions

2.0 TBD - To Be Determined

5.1 COR - Contracting Officer’s Representative

5.2 DHS - Department of Homeland Security

6.0 Government Furnished Resources

The Government will not furnish any resources to the Contractor in support of this contract.

http://www.access-board.gov/ http://www.section508.gov/

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7.0 Contractor Furnished Property

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 6.0.

8.0 Government Acceptance Period

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying them that the deliverable has been accepted.

8.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal.

In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

8.2 Inspection and Acceptance of deliverables shall be completed in accordance with

FAR 52.212.

8.3 All review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan.

The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

9.0 Deliverables

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to the next deliverable or event in this

SOW.

ITEM SOW

REFERENCE DELIVERABLE/EVENT DUE BY DISTRIBUTION

1 4.6 Post Award Conference 5 days after award

COR, Contracting Officer, PM

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ITEM SOW

REFERENCE DELIVERABLE/EVENT DUE BY DISTRIBUTION

2 4.6, 4.7 Draft Contractor Project Plan During conference

COR, Contracting Officer

3 4.7 Final Contractor Project Plan 10 days after conference COR, Contracting Officer

4 4.9 Progress Reports Weekly COR, Contracting Officer

7 xxx Post Installation Check-in Monthly COR, Contracting Officer

2.5 General Information