Statement_of_Work.pdf
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- Attached to
- FOVA Building 993 HVAC Service and Repair
- Solicitation number
- 140P8324Q0072
About this file
This document is a Statement of Work (SOW) for a federal contract opportunity to provide preventive maintenance and repair services on the heating, ventilation, and air conditioning (HVAC) equipment located at Building 993 at the Fort Vancouver National Historic Site in Washington.
The scope of work includes bi-annual (twice per year) preventative maintenance on the HVAC equipment listed, as well as repair services on an as-needed basis. The contractor will be required to provide all personnel, tools, materials, and other necessary resources to perform the work, which must be done during regular business hours. The contractor must utilize qualified, licensed technicians and follow all manufacturer recommendations, including only using new, manufacturer-approved parts. The contractor will be required to provide emergency repair services 24/7 and submit detailed service reports within 72 hours of completing any work. There is a low expectation that the new equipment will require many repairs. The related federal contract opportunity has a solicitation number of 140P8324Q0072 and is being issued by the Department of the Interior National Park Service Pacific West Region.
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Other files
| File | Type | Posted |
|---|---|---|
| Sol_140P8324Q0072_Amd_0001.pdf | ||
| Sol_140P8324Q0072.pdf | ||
| Forms_to_Return_with_Quote.pdf | ||
| DOL_Wage_Determination.pdf |
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Text version
Statement of Work
RFQ 140P8324Q0072
National Park Service FOVA
HVAC Maintenance and Repair
A. General Background: The National Park Service (NPS) of the United States Department of Interior (DOI) is in need of preventive maintenance and repair services on the heating, ventilation, and air conditioning (HVAC) equipment located at Building 993 at the Fort Vancouver NHS, WA. Building 993 is a historic building converted from an Army Barracks into office space. All HVAC equipment in this building is new and was commissioned in
May of 2024 with completion of the total rehabilitation.
The contractor shall provide on-site preventive maintenance bi-annually (twice a year), and repair service on an as needed basis to the HVAC equipment listed in this Scope of Work. The Contractor shall provide all personnel, tools, materials, supervision, supplies, instruments and other requirements necessary to perform the work.
B. Place of Performance:
DOI, National Park Service
Fort Vancouver National Historic Site
Building 993
993 McClellan Rd
Vancouver, WA 98661
C. Scope of Work: The biannual (twice a year) preventative maintenance is designed to prepare the equipment for prime operating condition so that the equipment will operate effectively, reliably, and efficiently during the peak demand months. All preventive maintenance shall be performed in accordance with the recommendations and procedures described in the manufacturer’s product information and warranty.
Work will be performed in a secure facility. Service technicians will not be allowed to access the facility without the assistance of the NPS maintenance personnel. Tasks 1 and 28 pertain to accessing the facility.
Tasks and Actions of Bi-annual Preventive Maintenance Inspections
1. Report physical arrival to Customer
2. Check general HVAC operation
3. Clean all drain pans and piping
4. Service and Maintain Cooling Tower
5. Service and Maintain Air Handling Units (AHU)
6. Service and Maintain Fan Coil Units (FCU)
7. Service and Maintain Variable Air Volume box units (VAV)
8. Service and Maintain Energy Recovery Ventilator (ERV)
9. Service and Maintain Exhaust Fans (EF)
10. Service and Maintain Radon Exhaust Fans (REF)
11. Service and Maintain Fresh Air Supply Fans (FAS)
12. Service and Maintain Heat Recover Box/Branch Controller units (BC)
13. Check automation/controls for function
14. Check coils for leaks and rinse coils
15. Inspect all Variable Frequency Drives (VFD) for normal operation
16. Lubricate equipment as needed
National Park Service FOVA
17. Access and Replace all filters
18. Inspect all Drive Belts and Replace as Needed
19. Check all Pulleys
20. Clean all fans
21. Check fan speed and motor function
22. Check operating temperature of fan and motor bearings
23. Check all Fan Wheels and Housings
24. Check all fans for safe operation
25. Blow all line strainers
26. Test operation of all pumps
27. Check volts and amps on all power drawing equipment
28. Clean all work areas after performing service
29. Report completion and physical departure to Customer
30. Send COR a Service Report of completed work within 72 hours of completion.
Equipment Controls Device List
Equipment QTY Make Model
FCU Fan Coil Unit-
Floor Mounted
44 Mitsubishi PFFY
FCU Fan Coil Unit –
Ceiling Mounted
18 Mitsubishi PLFY
VRF Outdoor Units 5 Mitsubishi PURY
Split System Heat
Pump
3 Mitsubishi PKA/PUY
Unit Heater 5 Qmark CWH
Box Controller 4 Mitsubishi CMB
Fan (Radon) 1 Fantech RN4
Fan (Exhaust) 5 Greenheck SP-B70
Fan (Exhaust) 1 Greenheck SQ-80-VG
National Park Service FOVA
D. Contractor Requirements
All scheduled preventative maintenance and service work shall be done during regular business hours between 8:00 a.m. and 5:00 p.m. Pacific Monday through Friday.
Service technicians will be available 365 days a year to respond in the event of an emergency. The Contractor shall provide an emergency repair phone number to be used in the event of an unexpected failure in the HVAC equipment listed in this Scope of Work. The number shall be available 24 hours per day 365 days per year. The response to emergency calls will be within 24 hours of the call.
Upon completion of each bi-annual maintenance inspection and service, the contractor shall provide the designated point of contact with a Service Call Report within 72 hours. The Service Call Report should contain, at a minimum, an itemized list of the equipment serviced, parts used, and labor performed.
The contractor providing the preventive maintenance and repairs shall utilize qualified, licensed technicians with effective safety training based on OSHA Safety Standards. Technicians will be familiar with and certified to perform work on all equipment stated in this Scope of Work.
Repair work discovered during the bi-annual service may be performed by the contractor. To perform repair work discovered during regular scheduled service, the Contractor shall provide the Contracting Officer with a proposal of the repair work, justification of the repair need, and a total cost for the repair in writing. The Contracting
Officer will authorize or reject the repairs in writing. There is a very low expectation that new, properly maintained equipment will need repairs. The Contractor shall provide the Contracting Officer a Service Call
Report within 72 hours of an emergency repair. The Service Call Report should contain, at a minimum, an itemized list of the equipment serviced, parts used, and labor performed.
The Contractor shall follow the provisions of the Manufacturer Warranty for all work and shall not violate the provisions of the Manufacturer’s Warranty. For any repair or maintenance work performed under this contract, the
Contractor shall only use manufacturer recommended parts and proceedures. Only new parts are acceptable for use under this contract unless otherwise approved by the Contracting Officer in writing.
E Site Information
Parking is available on site at the facility for no charge.
Work will be performed in a secure facility. Service technicians will not be allowed to access the facility without the assistance of the NPS maintenance personnel
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