Statement of Work.pdf

Version – 22 November 2021

Statement of Work (SOW) Lodging

345th Military Intelligence Battalion

06 June 2024

1. GENERAL: This is a non-inherently governmental/non-personal services contract to provide Lodging.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to accomplish the tasks outline in the Statement of Work (SoW).

2. OBJECTIVE/SCOPE: Lodging-in-Kind is required to support Military Service Members of the 345th Military Intelligence Battalion attending Collective Annual Training located at:

a. 5015 Hood Avenue Bldg. 900 Fort Gillem, GA 30297, 14- 28 July 2024

3. PERIOD OF PERFORMANCE: The period of performance (PoP) shall be from

a. 14 July 2024 - 28 July 2024 at 5015 Hood Avenue Bldg. 900 Fort Gillem, GA

30297

4. PLACE OF PERFORMANCE:

a. The Lodging Facility shall be within a 20-mile radius of the Collective Training site listed in Section 2. The distance shall be calculated by utilizing Google Maps.

b. Soldiers who receive lodging will check in on 14 July 2024 for the training located at Fort Gillem, GA. The Soldiers will remain to their assigned room.

Soldiers will not incur additional expenses. If the Soldier does, they will be responsible for the additional cost not covered by the contract. All service members will checkout of the hotel on 28 July 2024. Lodging will be for 73 service members.

i. See Table 1 below for the Soldier/Facility Room breakdown

5. Requiring Activity Point of Contact (POC): The following POC shall be utilized for the performance of the requirement. They shall not be contacted through the procurement process.

Name: Jill A. Eshleman Title/Rank: Supply and Services NCOIC, MSG Email: jill.a.eshleman.mil@army.mil Phone Number: 717-612-2048

6. SPECIFIED SUPPORT:

a. Lodging: Rooms shall house two Military Service Members per room except those approved on an exception to policy which shall be authorized single rooms.

i. The Lodging Facility shall support a total amount of 5 Single and 34 Double occupancy rooms checking in on 14 July 2024 - 28 July 2024 no more than 20 miles from 5015 Hood Avenue Bldg. 900 Fort Gillem, GA 30297. Lodging will be for 73 Services Members.

TABLE 1: 5015 Hood Avenue Bldg. 900 Fort Gillem, GA 30297

UNIT DATE NUMBER OF ROOMS

Bravo and Charlie Company Check In: 14 July 2024

Check Out: 28 July 2024 39 (5 ea Single/ 34 ea Double)

Rooms shall be provided at or below the prevailing per-diem rates in accordance with the per-diem threshold found at: https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup/?action=perdiems_report&state=NY&fiscal_year=2020&zip=&city=

TOTAL NUMBER OF ROOMS NIGHTS/ROOMS: 546

DATE LOCATION TOTAL ROOMS

14 July 2024 - 28 July

Fort Gillem, GA 30297 546 (5 ea Single/ 34 ea Double)

a. Each room shall contain at a minimal, television with cable access, internet access, iron and iron board, and alarm clock. Double Occupancy rooms shall have two standalone beds (Roll-away beds, pullout sofas, cots, etc. Do not constitute a bed and cannot be considered a double occupancy room).

b. Personal expenses in guest rooms, such as ordering movies, telephone fees, laundry and room service... etc. shall be paid by guest. The vendor shall not hold incidental fees.

c. The lodging facility shall not charge for parking expenses.

d. The government cannot exceed the per diem rates for lodging in accordance with the Joint Travel Regulation.

e. The Requiring Activity may conduct a site visit prior to award of the contract to ensure that the facility meets the criteria stated within this SOW.

https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup/?action=perdiems_report&state=NY&fiscal_year=2020&zip=&city https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup/?action=perdiems_report&state=NY&fiscal_year=2020&zip=&city

f. The RAPOC will provide the contractor with the initial rooming roster within 21 days of event start to confirm reservations. RAPOC will also provide the vendor with a final roster indicating any cancelations NLT 48 hours from event start.

g. The contractor will ensure hotel partners use the rooming roster as a sign in sheet when providing rooms to Military Service Members. Vendors will attach the sign in roster to the electronic invoice in the WAWF invoicing system.

7. HEALTH, SAFETY AND SECURITY:

i. All effort shall be made to have all rooms located in the same facility under the same roof. The use of two separate Lodging Facilities or two separate buildings to house Military Service Members is not preferred;

however, it is permissible if a need should arise. The prime contractor shall notify the RAPOC 30 days in advance as well as indicate potential solutions for RAPOC approval wherein specified support and the use of a single facility necessitate adjustments to meet requirements within the

SOW.

ii. Access to individual rooms shall have interior access. All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each room occupant shall be provided with a room key.

iii. The Lodging Facility shall have accessible parking area and the location shall be in a low crime area, with security cameras or a security guard on property for after hour protection at the facility. The government may utilize information obtained, to include, but not limited to, local, state or federal law enforcement reports and/or https://www.areavibes.com to assess crime within the area of the facility.

iv. Daily custodial services shall include, but not limited to; room cleaning, bed making, linen change (as required), quantities of soap, bath towels, hand towels, sanitized drinking glasses, facial tissues, and a cloth bathmat.

v. Bathrooms shall be in a sanitary condition. Bathrooms shall contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms shall have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc.

The shower or shower/tub combination shall have shower doors or curtains.

vi. All rooms shall be non-smoking and free of bed bugs, lice, rodents, mold or anything that will make the living conditions unsafe and/or unhealthy.

vii. Rooms shall be cooled by refrigerated air conditioning, and adequately heated with individual temperature controls in each room.

https://www.areavibes.com/

viii. The Lodging Facility shall have efficient procedures and operating instructions for the effective handling and return of lost-and-found items to their rightful owners. Any/all found items shall be stored in a secure area. The housekeeping staff shall maintain a log annotating all found property by building, room, date found, by whom, and disposition of the property. This log shall be transferred to the front desk when housekeeping is not available. Attempts shall be made to contact departed guests as soon as possible regarding their forgotten belongings.

ix. The Lodging Facility shall comply with all applicable fire and safety codes and regulations. Electrical outlets shall be available and in good working condition. The Lodging Facility presented to the Government shall be Federal Emergency Management Agency approved.

x. The Lodging Facility shall have at least an American Automobile

Association (AAA) Three Diamond rating or equivalent.

8. ELECTRONIC INVOICING: The Government will only pay for actual rooms occupied, unless the Advance Notification Period below is not provided by the Government. If the Advance Notification Period is not provided, the prime contractor may invoice for all rooms indicated for that date in the SOW. The Wide Area Workflow system is the method to electronically process vendor payment request and receiving reports, as authorized by Defense Federal Acquisition Regulation 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports. The contracted cost shall not exceed the local authorized Per Diem rate for lodging. The guest will pay personal expenses in guest rooms, such as ordering movies, telephone fees, laundry and room service. The Federal Government is tax exempt. The Government will provide the hotel with the appropriate sales tax exemption forms for their records.

9. ADVANCE NOTIFICATION PERIOD: The Government reserves the right to cancel any or all portions of a reservation 48 hours prior to the start date. The Government reserves the right to change the reservation dates for any or all portions of a reservation 30 calendar days prior to the start date. The cancellation or change notice shall be issued by the Contracting Officer. The Contractor shall waive any charges against the Government due to the cancellation and release it from all obligations under the contract resulting from mission changes.

10. ROLES AND RESPONSIBILITIES:

a. CONTRACTOR: A supplier, vendor or third party awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime contractor.

b. CONTRACTING OFFICER: The Contracting Officer is the only official with the expressed authority to obligate the Government or make changes to the contract/agreement. Under NO circumstances shall changes to the contract/agreement, be made without the written consent of the Contracting Officer.

c. LODGING FACILITY: A hotel, motel or other establishment in which are used on a transient basis, and includes customary amenities and facilities operated as part of, or associated with, the lodging facility. May also be known as the subcontractor to the prime contractor.

d. REQUIRING ACTIVITY (POC): This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

e. SUBCONTRACTOR: One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor;

therefore, the Government will communicate with the prime contractor who in turn communicates with the subcontractor.

11. SECURITY TRAINING:

a. iWATCH TRAINING: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or local base security. This training shall be completed within 30 calendar days of contract award and within five calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

Contractor shall provide their best email address to the COR to receive a localized copy of the iWATCH training within five days of contract award.

12. REFERENCES:

1. Joint Travel Regulation, https://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf http://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf http://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf

12. REFERENCES: