STATEMENT OF WORK.pdf

Replace Gas Monitoring System in the Chiller/Boiler Plant

Statement of Work

1826 Veterans Blvd

Dublin, Ga 31021

Scope

The contractor will provide all supervision, labor, equipment, and materials needed to complete work for this service contract per the provided attachments, specifications, and this SOW. The contractor is to provide materials and services to ensure the safe operation for the chiller and boiler plant at the Carl Vinson VA Medical Center (CVVAMC) 1826

Veterans Blvd Dublin, GA 31021. The chiller plant is to receive new carbon monoxide (CO) and combustible gas sensors to replace all malfunctioning and outdated sensors. The boiler plant is to receive a GasGard monitor system, CO sensors, and combustible gas sensors. Work will consist of the installation, calibration, assembly, and commissioning of all new sensors and systems. All equipment is to be supplied and commissioned by MSA (manufacturers specifications must be met). Work must be in accordance with applicable local, state and federal codes, rules, and regulations. Impact shall be minimized and mitigated in a way that limits disruption to the functioning of the Medical Center. Scheduling and coordination with the CVVAMC will be critical and must be approved by COR prior to work.

The work shall include:

1. Installation and commissioning of 8 POINT CHILLGARD 5000 WITH STROBE.

a. VPN: 10193077 (ATO: A-CG5000-0-8-1-0)

2. Replacement of all (4 total) Carbon Monoxide (CO) gas sensors in the chiller plant.

a. PN: A-ULTX-SENS-11-0-0 (REPLACMENT 0-100PPM ULTIMA X CO SENSOR)

3. Replacement of all (2 total) combustible gas sensors in the chiller plant.

a. PN: A-ULTX-SENS-31-0-0 (REPLACMENT 0-100% ULTIMA X LEL SENSOR)

4. Installation of GasGard XL with 8 analog inputs/Relays

a. PN: A-GASGARDXL-6-2-0-0 (GASGARD XL WITH 6 ANALOG INPUTS / RELAYS)

5. Replacement of all (3 total) Carbon Monoxide (CO) gas sensors in the boiler plant.

a. PN: A-ULTX-SENS-11-0-0 (REPLACMENT 0-100PPM ULTIMA X CO SENSOR)

6. Replacement of all (3 total) combustible gas sensors in the boiler plant.

a. PN: A-ULTX-SENS-31-0-0 (REPLACMENT 0-100PPM ULTIMA X LEL SENSOR)

7. Addition of one (1) Carbon Monoxide (CO) gas sensor in the boiler plant.

a. PN: A-ULTX-SENS-11-0-0 (REPLACMENT 0-100PPM ULTIMA X CO SENSOR)

8. Addition of one (1) combustible gas sensor in the boiler plant.

a. PN: A-ULTX-SENS-31-0-0 (REPLACMENT 0-100PPM ULTIMA X LEL SENSOR)

9. Commissioning of all new equipment and sensors.

General Requirements

Employees of the contractor and sub-contractors shall always conduct themselves in a professional manner while on medical center property. The contractor shall ensure all personnel working on this contract are aware of Medical Center rules pertaining to employee behavior and conduct.

Physical or verbal misconduct may be grounds for removing employees from Medical Center property, or grounds for arrest by the VA Police. Employees may be banned from Medical Center property as a result of inappropriate or illegal behavior. The contractor shall not be entitled to any compensation from the Government for any costs resulting from employee misconduct (including, but not limited to, delays in contract completion) and may be held liable for costs incurred by the Government as a result of employee misconduct.

Tobacco Use is 100% prohibited on all VA property.

The VA will not be responsible for storage of equipment, materials, or tools.

It is the contractor’s responsibility to properly assess the working conditions and include in the bid any specialty equipment, training, additional time, personnel, or safety equipment to perform the work safely and in compliance with all applicable local, State, and Federal regulations.

Hours of Work

Normal working hours are 0700 – 1700 Monday to Friday, except for federal holidays. Preparation can be done during these hours. To reduce patient impact, all work that requires a utility outage will need to take place during afterhours

(1700 – 0500) or during weekends. All work started shall be completed and the work area(s) ready for full operations no later than 0500 the following day, unless otherwise coordinated with the COR. All schedules and work hours shall be requested, coordinated, and approved through the COR.

The contractor can phase the work such that it is most efficient for their work schedule. The planned phasing and schedule will be provided to the Government as part of the bid package. Finalized phasing and schedule will be subject to

Government approval and will be provided to the Government within 3 calendar days of kickoff meeting.

Infection Control

Employee clothing and shoes shall be cleaned of all dirt and debris before entering the medical center, and before leaving the work site. Employees shall wear closed toed shoes, long pants, and shirts that always cover the shoulders and upper arms while in the medical center.

Security

Badging must be secured prior to any contractor beginning work on the premises. The Contractor will determine the type of badge required for their contractor(s) based on the following criteria:

a) If contractor requires escorted access to CV VAMC for more than 15 days and less than 180 days, they will require a Flash Badge. The escort can be anyone with a Non-PIV or PIV badge.

b) If contractor requires unescorted access to CV VAMC for more than 15 days and less than 180 days, they will require a Non-Personal Identity Verification (PIV) Badge.

c) If contractor requires unescorted access to CV VAMC for more than 180 days, they will require a PIV Badge.

Prior to receiving sponsorship for a badge, all contractors must complete Contractor Safety Training through the Safety

Service. Training occurs every other Wednesday in the Engineering Conference Room (G206). Procedures for acquiring the appropriate identification badge for a contractor are identified below.

1) Visitor Badges will be issued by the Personal Identity Verification (PIV) Manager, Engineering Service, to the contractor at the time of use. Visitor Badges are valid only on the day of issue, and a new Visitor Badge must be issued for any subsequent visit.

2) Flash, Non-PIV, and PIV Badges will be issued by Police Service to the contractor. These badges will be issued following sponsorship and credentialing procedures detailed below:

a. The COR will initiate the process for Flash, Non-PIV, and PIV Badges by submitting a request to the PIV

Manager to complete Form OMB No. 2900-0673, Request for Personal Identity Verification Card, for the contractor requiring a badge.

b. For Flash and Non-PIV Badges, the COR will ensure that the contractor is appropriately sponsored by the

PIV Manager, who will sponsor the contractor by certifying the completed Form OMB No. 2900-0673 (in

Section 3), establishing the need for a credential to be issued to the contractor.

c. For PIV Badges, the COR will serve as the sponsor by certifying the completed Form OMB No. 2900-

0673 (in Section 3), establishing the need for a credential to be issued to the contractor.

d. The PIV Manager will request the following information from the contractor for completion of the Form

OMB No. 2900-0673: Legal name, Date of birth, SSN, Job title, name of firm/company, sex, race, height, weight, eye color, hair color, place of birth, certificate of completion for RHJVAMC Contractor Safety

Training (required to be completed annually) and Certificate of completion for the OSHA 10-hour

Construction Safety Training or the OSHA 30-hour Construction Safety Training.

e. The PIV Manager will validate completed training and sponsor the contractor by submitting the completed form to the Police Service (PIV Office).

3) The COR will provide the contractor with instructions for completing their required background investigation, if applicable.

4) Once Police Service has received all required documentation, they will issue the appropriate badge to the contractor.

Safety

Prior to commencing work, general contractor shall provide proof that an OSHA certified “competent person” (CP) (29

CFR 1926.20(b)(2) will supervise all work under this contract and maintain a continual presence at the work site whenever the general or subcontractors are present. In accordance with FAR 52.236-6, at all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor. Assigned CP shall have completed the OSHA 30-hour construction safety training within the past 5 years and all other construction workers shall have at least a 10-hour OSHA course.

Whenever executing work within the proximity of live electrical equipment (including testing, voltage/current measurements, infrared scans, ultrasonic scans, and/or verifying a de-energized condition prior to performing work), the contractors shall provide and wear full and proper Personal Protective Equipment per the requirements of VHA Directive

1028, NFPA 70E. The contractor must also provide all lockout/tagout equipment required to secure electrical safe work conditions.

References

Contractors shall have ready access to the latest versions of the following references:

• VHA HVAC Design Manual

• ASHRAE Standard 15

Schedules

The contractor must work with the COR to schedule all work. Work must be completed within 60 calendar days after

Award.

Parking/Laydown Area

The Contractor shall make arrangements for parking. At no time shall vehicles be parked on roadways, patient parking areas, the loading dock, etc. Coordinate use of the loading dock for loading/unloading material with the COR. Materials shall not be deposited on the loading dock for any length of time.

There is no guarantee for laydown of testing equipment. The CV VAMC shall not provide an extensive area for storage of testing equipment. Again, scheduling and coordination with the CV VAMC will be critical. Interim Life Safety Measure

(ILSM) Permit may be required for staged testing equipment due to increased combustible loading. It is the responsibility of the Contractor to ensure their testing equipment remain secure.

Utility Shutdowns

The Contractor must coordinate and request a shutdown with the VA prior to shutting down or interrupting any utility system. The Contractor shall provide a minimum of 21 calendar days of notice for a utility shutdown. The Contractor shall make every effort possible to reduce the amount and duration of impacts of utility shutdowns. Requests to shutdown utilities are dependent upon the Medical Center’s ability to maintain normal operations. Should a request be denied due to clinical needs, the COR shall inform the contractor of alternate dates and times that meet the Medical Center’s needs.

Before initiating any work or portion thereof, a specific work plan, which is to include procedures to be used on and near the energized electrical equipment, barriers to be installed, safety equipment to be provided and exit paths identified shall be developed. This plan shall be review by CV VAMC staff and documented.

Recycling Requirement

The Government requires all recyclable material be removed and recycled. The contractor is responsible for minimizing landfill waste. Removal of all recyclables and landfill waste is the responsibility of the contractor, see 01 74 19

Construction Waste Management.

Period of Performance

Period of Performance is 60 calendar days date of Award.

Contractor shall have an accepted schedule prior to start of work, but hospital operations shall take priority. Contractor may have to shift areas of work around to accommodate hospital operations.

Specifications

Refrigerant monitoring and safety equipment

A. General: Provide refrigerant monitoring sensor/alarm system and safety equipment as specified here.

Refrigerant sensor and alarm system shall comply with ASHRAE Standard 15. The refrigerant monitoring system will be provided by the chiller manufacturer and shall be interfaced with the DDC control system.

B. Refrigerant monitor shall continuously display the specific gas (refrigerant used) concentration; shall be capable of indicating, alarming and shutting down equipment; and automatically activating ventilation system. On leak detection by refrigerant sensor(s), the following shall occur:

1. Activate machinery (chiller) room ventilation.

2. Activate visual and audio alarm inside and outside of machinery room, with beacon light(s) and horn sounds equipment room and outside equipment room door(s). Shut down combustion process where combustion equipment is employed in the machinery room.

3. Notify Engineering Control Center (ECC) of the alarm condition.

C. Refrigerant monitor shall be capable of detecting concentration of 1 part per million (ppm) for low-level detection and for ensuring the safety of operators. It shall be supplied factory-calibrated for the apparent refrigerant.

D. Monitor design and construction shall be compatible with temperature, humidity, barometric pressure, and voltage fluctuations of the machinery room operating environment.