Statement of Work.pdf

ARCHITECT-ENGINEER SERVICES

STATEMENT OF WORK (A-E SOW)

Shower/Toilet Unisex Facility Joint Base

Elmendorf-Richardson (JBER) Alaska

PROJECT WORK DESCRIPTION

1) SCOPE: Provide professional Architect-Engineer (A-E) services in accordance with the rules and regulations of this SOW, excluding exceptions and including addenda stated in this section, to develop a design to construct a Shower/Toilet Unisex Facility.

2) PROJECT DESCRIPTION:

i) Project Identification: Shower/Toilet Unisex Facility at JBER, AK. All expended funds are to be used for, and in support of, the effort to do an in-house construction project for a Shower/Toilet Unisex Facility. The building is located on the JBER-Elmendorf at Camp Mad Bull.

3) DESIGN INSTRUCTIONS:

i) Priorities: Provide a design concept to meet requirements for a shower/toilet unisex facility:

(a) The design also should not leave general items open for interpretation such as, “as required” or “as needed”. Items, materials, and intended systems along with necessary and implied construction procedures must be clearly indicated in the design documents.

(b) Design schedule must be maintained to ensure the documents are completed and ready for government contracting not later than 9 months after Notice to Proceed

(NTP).

(c) The construction project will be accomplished as a “Troop Training Project” with the use of both military and Department of Defense (DoD) civilian employees.

ii) Specific Design and Administrative Requirements:

(a) The A-E shall prepare complete 100% sealed design documents in Product Version Q.47.0.0 AutoCAD 2020 and in PDF format for the Shower/Toilet Unisex Facility. Services shall include preparation of design analysis, drawings, specifications, and cost estimate for contracting the construction of the project.

(b) The A-E shall perform administrative duties as required during the JBER Contracting Squadron Back-Check phase. This work to include the following:

1. Make any corrections and/or changes required from JBER Contracting Office or JBER Legal Staff review. This may include errors or deficiencies identified which would preclude the package from being successfully advertised or awarded due to significant comments.

(c) The A-E shall perform administrative support during the construction phase. This work is expected to include to the following:

1. Serving as the professional technical consultant and advisor to the Government during the construction process.

2. Attending periodic site visits to ensure conformance with Contract

Documents.

3. Being responsible for the professional review and approval or rejection of shop drawings, samples and other submittals from the construction contractor(s) to determine conformance with the specific portions of the construction contract documents under which the submittal was made.

Deviation from the construction contract documents as noted by the contractor on submittals or otherwise observed by the A-E shall be brought to the attention of the Government and concurrence received from the Government before any approval is given to a contractor. Review of submittals shall be completed and returned within 10 working days of receipt.

The A-E is responsible for submittal activity conducted by its consultants in the same manner as if such review were made by the A-E.

4. Reviewing the result of all testing, including quality assurance testing, conducted during or after construction and reporting to the Government whether these results meet the design intent, and the requirements of the construction contract documents.

5. Being responsible for the coordination and performance of on-site services performed by consultants employed by the A-E and reviewing reports and other data submitted by such consultants.

6. Necessary professional services required to solve problems caused by design errors, omissions, ambiguities, etc.

7. Reviewing RFI’s and responding within 5 working days of receipt.

(d) The project specific design and investigative scope of work shall include at a minimum:

(i) BUILDING ANALYSIS & SURVEYS:

1. Evaluate the existing well and septic systems for compliance with current standards and upgrade if needed to meet the requirements of the new facility.

2. BUILDING DESIGN REQUIREMENTS:

a. Size:

i. Max roof truss size cannot exceed 32 feet in length.

ii. Assume 300 military personnel to use the facility any given day within a 24-hour period.

b. Utilities/Equipment: (All to be sized by design engineers)

i. Propane fired units

ii. Well water (Existing may need to be upgraded)

iii. Septic tank (Existing may need to be upgraded)

iv. Try to limit electrical use as much as possible based on design.

v. Utility corridor between “shower pods” see sketch

vi. Surface mounted piping.

vii. Utility trough under facility for piping

viii. Two macerating pumps in duplex.

ix. High efficiency propane on demand boilers/water heaters: fired in stages, minimum two.

x. High efficiency on demand water heater if not combine with boilers.

xi. Stainless steel plumbing fixtures.

xii. Stainless steel walls for “shower pods.”

xiii. Two hand dryers per exit. NO PAPER TOWEL DISPENSERS

xiv. In floor heating, concrete slab, with under slab insulation and radiant barrier.

xv. Snow melt at each entry/exit.

xvi. Stainless Steel Trough Sinks.

xvii. Pex piping to the fullest extent Hydronic and domestic fluids.

xviii. Glycol for heating system.

xix. No piping underfloor, piping to be routed in trenches with covers for maintenance access.

c. Design Considerations:

i. Cold Roof.

ii. Poured concrete walls with thermal envelop exterior.

iii. Mechanical room with exterior access, double door no mullion.

iv. Number of “Shower Pods” to be determined by the A/E team based on the expected occupancy.

v. Sturdy mirrors.

vi. Duplex for all heating equipment.

vii. Limit roof penetrations/ sidewall wherever possible.

viii. Exterior doors protected from falling roof snow.

ix. Use Air Admittance devices to eliminate plumbing roof penetrations.

x. Possibility of inside domestic cold water storage.

xi. To be constructed by military personnel.

d. “Shower Pod” Definition: A self-contained unit with toilet and shower capability. Floor to ceiling enclosure, as this is a unisex facility. Independent floor drain, lighting, and ventilation. Sized for minimum footprint. No wheelchair requirements needed. All stainless steel wherever possible.

(e) All designs shall conform to applicable laws, standards and regulations, to specifically include the most recent versions of IBC, and NFPA 101-Life Safety Code, as well as all applicable UFCs and JBER criteria listed in the SOW.

1. Unified Facilities Criteria (UFC): All UFC’s can be found at:

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

2. UFC 1-200-01 DoD Building Code (General Building Requirements) shall govern the use of IBC and NFPA 101 in code analysis as required.

4) MEETINGS AND COORDINATION: The A-E design team shall be required to meet with subject matter experts including but not limited to: JBER 673 Civil Engineer Group (CEG) engineers, architects, maintenance personnel, various JBER stakeholders, and users.

i) The A-E team shall attend and participate in all meetings and design review conferences as required in the SOW. Design review conferences shall be required at the conclusion of the concept design period, intermediate design review period, and pre-final design review period.

Refer to section 6. DESIGN SUBMISSION SCHEDULE. Meetings and design review conferences may be held via teleconference, or in person at JBER, as deemed appropriate.

ii) Meeting Minutes and Design Review Comments: During the course of the contract, the A-E shall be required to prepare meeting minutes from all meetings and design review conferences related to the project. The minutes shall also include list of attendees, pertinent instructions, actions items, and information received verbally or otherwise. A-E shall provide a copy of all minutes to the Government with five (5) business days.

5) DESIGN SUBMITTAL DESCRIPTION:

i) TECHNICAL DESIGN DRAWINGS: Technical drawings shall be stamped and sealed “For Construction”. Drawings shall include all disciplines as required to provide a complete set of “For Construction” documents.

ii) TECHNICAL SPECIFICATIONS: The A-E shall prepare applicable technical specifications

(Divisions 2-40) in accordance with the current Construction Specifications Institute Manual of Practice. The Government shall provide JBER specific specifications for insertion in Division 01 General Conditions. All documents and specifications are to be complementary and compatible.

iii) DESIGN ANALYSIS: The A-E shall provide a design analysis in narrative format. The design analysis shall include narratives for all disciplines. The design analysis shall include all meeting minutes and supporting product information, “catalogue cuts”, and any engineering calculations, as required.

iv) COST ESTIMATE: The A-E shall prepare construction cost estimates that include a breakdown of individual line items that accurately reflect the unit of measure, quantities, unit cost, overhead, profit, and bonding. Unit costs for material, labor, and equipment shall be shown. Cost estimate shall be organized by CSI Master Format. Cost estimate shall assume Fiscal year 2025 construction.

(a) Construction cost estimates shall be submitted with each design review and with the final submission. The current working estimates (CWE) should evolve and reflect a greater level of detail provided at the various stages. CWE’s shall reflect contingencies appropriate at each design stage.

(i) All cost estimates shall be confidential and shall be submitted as a separate file electronically.

v) SUBMITTAL REGISTER: The A-E shall be required to populate the AF Form 66 Submittal Register (Excel Format), which shall include all submittals included in the Technical Specifications. The submittal register shall be used during construction management to manage the Contractor’s submittal obligations. Refer to appendix for AF Form 66 Submittal Register.

6) DESIGN SUBMISSION SCHEDULE: The Government reserves the right to use up to fourteen (14) calendar days review time for the all-milestone reviews. Stakeholders shall have seven (7) days review time, followed by comment resolution period, which shall involve A-E participation in design review meetings as required to resolve comments. The A-E is not responsible for government review time.

i) Design Charrette: Charrette shall be conducted within fourteen (14) calendar days of NTP.

Notification to government personnel required at the charrette shall occur a minimum of seven (7) working days prior to the charrette. At the end of the charrette, the A-E Contractor will provide an out-briefing of meeting minutes, decision documentation, and information that led up to elements that are, or will be, included in the conceptual design. The out-brief will detail a narrative presentation of facts sufficiently complete to demonstrate that the project concept is fully understood and that subsequent design details and their ultimate presentation in the final submittal will be based on sound architectural and engineering decisions.

ii) Concept Level Submittal (10%-15%): This submittal shall be delivered to the government within thirty (30) calendar days after the A-E receives written approval of design charrette.

(a) The A-E Contractor shall submit a preliminary version of the Design Analysis addressing items defined in the contract, this document, and the more detailed

(b) Discipline-Specific UFCs. Include drawings and documents, with detail illustrated, as defined by the Specific UFCs and as applicable to the project.

1. The first draft DESIGN ANALYSIS should include but not be limited to the following topics: Project Description, User Requirements, Building Code Analysis, and Project Site Analysis.

(c) Parametric Cost Estimate capturing all major scope of work items shall be provided.

The parametric estimate shall include sufficient detail to allow the Government to make decisions and prioritize the scope of work going forward in accordance with the construction budget. The estimate should include major scope of work items, and any alternate design solutions, broken out, for evaluation.

iii) Intermediate Design Submittal (35%-50%): This submittal shall be advanced accordingly from the concept level design stage and be delivered to the Government within thirty (30) calendar days after the A-E receives written approval of the concept level submittal.

iv) Pre-Final Design Submittal (100%): This submittal shall be advanced accordingly from the intermediate design level and be delivered for review within thirty (30) calendar days after the A-E receives written approval of the intermediate design submittal. A meeting will be required no later than fourteen (14) calendar days after submission to the government. The intent of the pre-Final submittal is to provide a complete set of drawings and specifications.

v) Final “For Construction” Design Submittal: The A-E shall provide all “Final” design documents, stamped “For Construction”. This submittal shall be advanced accordingly from the pre-final design stage and be delivered to the Government within fourteen (14) calendar days after the A-E receives written approval of the pre-final design submittal. This submittal complete and in accordance with the basic contract and as amended by this SOW. The Final Submittal provides a complete and final set of contract documents ready for bid solicitation by the Government ready for construction by the Contractor. All previous government review comments must have been addressed.

(a) The A-E shall make any corrections or changes as required by the JBER Contracting

Officer or JBER Legal office if it is determined the contract package cannot be advertised or awarded due to any errors or deficiencies. These corrections may include preparation of addendum, cost estimates, and changes to specifications and drawings during the bidding period, which may be required as a result of such comments, errors, or deficiencies.

(b) All corrections required shall be incorporated into the original documents when turned in to the government.

7) DESIGN SUBMITTAL CONTENTS:

i) Under the provisions of this contract, the A-E shall furnish the number of design documents as specified by the distribution/mailing list to the addresses listed. The A-E shall furnish the specified number of drawings (half-size), design analysis, technical specifications, and cost estimate for each specified submittal.

ii) Format for electronic drawing submittals shall be in both PDF and AutoCAD format as described in the Joint Base Elmendorf-Richardson CAD/GIS Record Drawing As-Built Standard.

(a) Submittals shall be as follows:

1. Charrette for “For Construction” Design documents.

i. Meeting minutes.

iii) Conceptual Design Documents for “For Construction” Design documents. At this level the A- E shall submit results of comprehensive building analysis, two (2) sets of drawings, outline specifications, design narratives, and parametric cost estimate. All submitted prints shall be legible half-size prints.

(1) Architectural

(a) Concept Floor Plans with notes

(b) Concept Building Elevations with notes

(c) Concept Building Sections with notes

(d) Preliminary Design Narrative

(2) Structural

(a) Conceptual Plans with notes

(b) Preliminary Design Narrative

(3) Civil

(a) Conceptual Site Plan with notes

(b) Preliminary Design Narrative

(4) Mechanical

(a) Conceptual floor plans

(b) Preliminary Design Narrative

(5) Electrical

(a) Preliminary Design Narrative

iv) Conceptual Outline Specifications

(1) Provide outline specifications, in the form of a list of specification sections the A-E intends to use for the project.

v) Conceptual Construction Schedule

(1) Provide a conceptual schedule of the estimated Construction Contract period, including an initial critical pat project schedule describing the construction phasing and primary construction work elements organized by the cost estimate CSI structure and narrative WBS describing the construction activities for the purpose of pre-construction evaluation.

(2) Parametric Cost Estimate

vi) Intermediate Design for “For Construction” Design documents. At this level the A-E shall provide two (2) sets of half-size drawings, specifications, design analysis and cost estimate.

This submittal must include requirements of the previous submittal plus additional detail to bring them to the required completion percentage. Include the following as a minimum:

(a) Floor Plans: Provide floor plans, new and demolition, indicating room names and dimensions.

(b) Building Elevations: Provide building elevations as required.

(c) Sections: Typical building, wall, & slab sections: Provide sufficient wall and slab section(s) to indicate all materials and different conditions.

(2) Structural

(a) Foundation Plans with legends and notes

(b) Floor Plans with legends and notes

(c) Roofing Plans with legend and notes

(d) Details

(a) Site Plan with Legend and Notes

(b) Existing Conditions

(c) Utility Plan if required

(d) Civil Section(s) if required

(e) Details

(4) Mechanical

(a) HVAC floor plan(s) with legend and notes

(b) Plumbing floor plan(s) with legend and notes if required

(c) Mechanical Room Plan

(d) Details

(5) Electrical

(a) Floor Plans with legend and notes

(b) Existing Site and Demolition Plan as required

(c) Lighting Plan(s)

(d) Power Plan(s)

(e) Single Line Diagram

(f) Additional Plans/Risers

(g) Details

(6) Intermediate Specifications for “For Construction” Design

(a) Provide draft specifications, updated from concept design level, the A-E intends to use in the project. Provide the document as described in the UFC for Design.

(7) Intermediate Calculations for “For Construction” Design

(a) Provide calculations as defined in detail by the Discipline-Specific UFCs.

(8) Intermediate detailed cost estimate for “For Construction” Design

(9) Intermediate Construction Schedule for “For Construction” Design

(a) Estimate of Construction Contract Time, including a critical path project schedule describing the construction phasing and primary construction work elements organized by the cost estimate CSI structure and narrative WBS describing the construction activities for the purpose of pre-construction proposal evaluation.

(10) Intermediate Design Analysis for “For Construction” Design, including updated narratives

(by discipline), catalogue cuts, product data, hazardous materials survey, previous meeting minutes, and engineering calculations to date.

(11) Intermediate AF Form 66 submittal register coordinated with Technical Specifications.

vii) Pre-Final Design Submittal 100% Design documents. At this stage the A-E shall submit four

(4) sets of half-size prints, technical specifications, and design analysis. The A-E shall submit two (2) copies of the Estimate of Construction Cost, AF Form 66 Submittal Register, and other items in accordance with basic contract SOW as amended by this section: and one (1) electronic set of drawings and specifications on a CD. The intent of the Pre-Final submittal is to provide a complete set of drawings and specifications. The following are the minimal requirements of a Pre-Final Submittal. Drawings shall be 100% complete, minus final signatures, and modified to reflect the responses to previous review comments. The drawings shall be complete to the extent that they may be released for bid or constructed as submitted.

Provide complete set of construction drawings organized by discipline as described in the discipline-specific UFCs. In addition to requirements described in the discipline-specific UFCs, and as applicable, provide the following:

(a) Legend and Abbreviation

(b) Floor Plans: Provide floor plans, new and demolition, indicating room names and dimensions

(c) Building Elevations: Provide building elevations as required, indicating new and demolition with dimensions.

(d) Sections: Typical building, wall, & slab sections: Provide sufficient wall and slab section(s) to indicate all materials and different conditions

(2) Structural

(a) Foundation Plans with legends and notes

(b) Floor Plans with legends and notes

(c) Roofing Plans with legend and notes

(d) Details

(a) Site Plan with Legend and Notes

(b) Existing Conditions

(c) Utility Plan if required

(d) Civil Section(s) if required

(4) Mechanical

(b) HVAC floor plan(s) with legend and notes

(c) Plumbing floor plan(s) with legend and notes if required

(d) Mechanical Room Plan

(e) HVAC Equipment Schedule if required

(f) Plumbing Equipment Schedule if required

(5) Electrical

(b) Existing Site and Demolition Plan

(c) Lighting Plans and Details

(d) Lighting Fixture Schedule

(e) Power Plans and Details

(f) Panel Board Schedule

(g) Power – Single Line Diagram

(6) Pre-Final Specifications for “For Construction” Design

(a) Provide edited, red-lined specification sections, showing deletions from and additions to the CSI formatted specification sections. Pre-Final submittal should be complete at this stage and require only minor corrections if any.

viii) Pre-Final Color and Finish Selections for “For Construction” Design

ix) Design Analysis & Calculations: Provide revised calculations as required to reflect resolution of all previous government review comments. Provide Design Analysis that is 100% complete. Provide calculations for each discipline in additions to the following detailed requirements.

(1) Pre-Final Cost Estimate for “For Construction” Design

(2) Revised detailed Construction Cost Estimate Breakdown that reflects resolution of all previous government review comments.

(3) Pre-Final Construction Schedule for “For Construction” Design

(4) Revised schedule that reflects resolution of all previous government review comments.

x) Final “For Construction” Bid Documents: The design submittal shall be stamped and shall become the Bid Documents for construction. Drawings and other data will become property of government IAW DFARS 252.227-7022 and DFARS 252.227-7023. Documents shall include a complete set of design documents and shall include one (1) set of full-size drawings IAW Joint Base Elmendorf-Richardson CAD/GIS Record Drawing As-Built Standard, two (2) sets of half-size drawings on paper and originals of the design analysis and the following:

(1) Final Drawings for “For Construction: Design

(a) Provide complete construction drawings (detailed in the Pre-Final Design Phase) organized by discipline in accordance with UFC and Discipline-Specific UFCs. Each drawing shall only be signed, sealed, and dated by the Registered Architect or the Professional Engineer who is registered to practice in the particular field involved for work depicted on that drawing, serves as the Designer of Record for that work, and complies with requirements of FAR 52.236-26.

(b) Final Specifications for “For Construction” Design

(c) Provide complete, final specifications with redlines executed. Organize and compile the package as specified in the UFC as well as on CDs.

(d) Final Color and Finish documentation for “For Construction” design indicating all proposed material and color selections.

(2) Final Calculations for “For Construction” Design

(a) Revise and update Design Analysis and calculations as required to reflect resolution of all previous government review comments and as required by this document and the discipline-specific UFCs.

(3) Final Cost Estimate

(a) Revised detailed Construction Cost Estimate Breakdown that reflects resolution of all previous government review comments on CDs.

(4) Final Construction Schedule “For Construction” Design

(a) Revised schedule that reflects resolution of all previous government review comments.

(5) Final AF Form 66 Submittal Register

8) Attachments:

a) AF Form 66 Submittal Register Template

b) JBER CAD/GIS Record Drawing As-Built Standard