Statement_of_Work.pdf

U.S. FISH AND WILDLIFE SERVICE, REGIONAL OFFICE in PORTLAND, OR

OFFICE FURNITURE SYSTEMS – REMOVAL STORAGE AND INSTALL AT FORT VANCOUVER

STATEMENT OF WORK

PROJECT DESCRIPTION:

The U.S. Fish and Wildlife Service (Service) located in Portland, OR requires a vendor to remove office systems furniture from the Service’s Portland Regional Office leased through the General Services Administration (GSA), third and sixth floors, located at 911 NE 11th Avenue, transfer it to a storage location near the install location, and then complete the necessary work to install the furniture in office space located at Fort Vancouver, WA that is currently under construction. The Fort Vancouver (Vancouver) site is lease by the National Park Service. The site is approximately 15,000 gross sq. ft. located on three floors at Bldg 993, Ft, Vancouver, Washington.

The vendor must be able to meet the deadline to remove the furniture from the Portland, OR office by March 1, 2024 (this date may shift due to the GSA construction schedule)

Requirements are to remove furniture in Portland Regional Office, pack furniture for shipping, place in storage near the install at Vancouver site in early 2024. The Service will notify the contractor of the approximate construction completion date so that the contractor can arrange, assembly, and installation at Fort Vancouver. A space design/build services will also be required prior to installing the furniture at Fort Vancouver.

The contractor shall furnish all labor, supervision, materials, equipment, and related services necessary to perform the work required under this contract in an orderly and efficient manner, to the complete satisfaction of the Government.

GENERAL DESCRIPTION:

The contractor shall furnish all labor, supervision, materials, supplies, tools, equipment, expertise, and services necessary to perform the disassembly of Portland furniture, packing, storing, and shipping. The contractor will also provide, design, layout, assembly, and installation of all Portland furniture in Vancouver. – including ensuring all furniture electric outlets and data ports are operable. The contractor shall work in coordination with the Service personnel, the building owner’s management company (as needed), and any other contractors required to complete the project.

The selected contractor is required to familiarize themselves with the floor plans and the existing conditions of the floors at the Vancouver building location. The existing floor plan is included at the end of the document (see footnote on attachment). The awarded contractor shall review all site conditions and verify they are acceptable for the awarded furniture solution. The awarded contractor shall also meet with the agency representatives to review the design/reconfiguration solutions, as well as order any additional furniture needed under the design to match finishes or other aspects of the furniture removed from Portland.

The awarded contractor shall provide a complete project and schedule with deadlines, developed in coordination with the Service project team.

The awarded contractor shall be responsible for assessing, evaluating, verifying, and confirming the conditions of the Portland and Vancouver buildings, accessibility, site restrictions, parking, deliveries, loading dock, storage and staging, hours of availability/accessibility of all the above and any other conditions associated with, and which may affect cost of transportation, delivery, and installation. The Contractor shall ensure that their design, layout, and installation is in compliance with area building code requirements, as well as Federal, State and local code requirements.

STATEMENT OF WORK

OVERALL REQUIREMENTS:

All additional pieces of the office furniture added to the Portland furniture shall be designed and finished to provide a unified look throughout the new Vancouver space. All products and furniture systems shall be installed to be stable, durable, and designed for long life, appropriate for the intended staff and public use. Sound attenuation measures for all new cubicles is extremely important. It is also important where possible to incorporate environmental sustainability considerations into product selection, such as sustainable sourcing and manufacture, longevity, recyclability, and certification/rating of sustainability. Laminate adhesives used to fabricate on-site or shop-applied assemblies containing laminate adhesives must contain no urea-formaldehyde.

PROJECT MANAGEMENT:

The successful contractor will provide overall project management for space planning, product specific design, specifications, orders, delivery, and installation according to the schedule required by the Service’s project team.

The contractor shall identify and provide a single point of contact (POC) to provide overall management and supervision during the period of performance. The single POC will serve as representative for the Service project team to ensure the delivery and installation of furniture awarded by the Service. The single POC shall serve as a liaison among all the various furniture manufacturers, corporate representatives, service providers and subcontractors to ensure successful delivery and installation and shall have the authority to act on behalf of all the product and service providers. It is necessary to ensure furniture is successfully delivered and installed on time. During installation, the POC, an installation project manager or contractor’s representative should be on site at all times during installation services and shall have the authority to act for the contractor at all times.

DISASSEMBLY AND PACKING REQUREIMENTS:

The contractor shall furnish all labor, supervision, materials, supplies, tools, equipment, and expertise necessary to perform the inventorying, disassembly and packing of furniture located in Portland for shipping. Consideration of (TBD) storage of furniture will be required due to the date the furniture must be removed from Portland space while allowing time for construction completion at the Vancouver site. Contractor must ensure furniture is efficiently disassembled and packed to be used in the new designed space located in Vancouver, WA. The contractor shall work in coordination with the Service personnel, the building owner’s (NPS and GSA) management (as needed), and any other contractors required to complete the project.

STORAGE REQUIREMENTS:

The contractor will be required to store the packed furniture in a secure location TBD near the install site in Vancouver that is cost effective and secure to safeguard the furniture until Service personnel advise the date (TBD) furniture can be installed. The date will be determined by the completion of construction at the Vancouver site.

SHIPPING REQUIREMENTS:

The contractor shall arrange all shipping to include ground transportation from on-site in Portland to storage location to onsite location in Vancouver. Contractor must arrange delivery to the Service offices in the Vancouver (NPA) building location in accordance with the installation schedule and complying with all building owner schedules and loading requirements. Contractor will be responsible for payment, bill of lading, and any other permitting or requirement by the shipping and transportation vendors.

STATEMENT OF WORK

REMOVAL AND EXCESS OF EXISITING FURNITURE:

Contractor will provide for the complete removal and excess/recycle/disposal of all existing cubicles and furniture as required by Service for the proper install of new furniture and/or partitions, unless the Service project team provides any exceptions (some components may be reused elsewhere). The contractor shall make any necessary arrangements with private parties and with local officials pertaining to locations and regulations of such disposal. Any fees or charges for disposal of materials shall be the responsibility of the contractor.

DESIGN & LAYOUT:

Furniture requirements for offices, cubicles, and other areas, will be developed in conjunction with the contractor and Service project team. Design, layout, and requirements will be developed during onsite meeting(s) or video calls between the contractor and Service project team.

The Service requires the design and layout for space in the basement, 1st, and 2nd floors, with approximately 11 offices and 56 cubicles to be reconfigured, and 1 mail room. The offices are of various types and sizes (cubicles or offices with doors; small, medium, or large sized offices). The contractor shall work the Service project team to design and layout a configuration in alignment with objectives of the Service for this project:

• Improve flow of the office cubicles and storage with efficiencies where possible

• Update office space for shift to technology-based work (i.e., less paper storage), and provide more ergonomic design of workspace such as ergonomic workspace tools/furniture

The contractor shall be responsible for providing all design aspects and documents to the customer for review and approval. The design shall incorporate the workstations/offices to be occupied by the Service/customer and all supporting equipment such as printers, storage, copiers, etc. unless otherwise specifically excluded by the Service project team.

• A copy of the finalized design shall be submitted to the Service Contracting Officer (or representative) and project team. The successful contractor will assist the customer by proposing colors, fabrics and accessories which will coordinate with carpets, paints, etc. in the area.

• The Contractor shall conduct a site verification to ensure design of the dimensions of the product line and the plans are correct and are within the dimensions of the building layout.

Relief for the contractor not making this verification will not be given. Walkways and passageways shall not be less than indicated on the building drawings.

• Any difficulties in reaching agreement or making progress on the design by either party should be reported to Service Contracting Officer.

• Any request to modify design documents or pricing must be proposed by the contractor and approved in writing by the Service Contracting Officer. No performance on a requested change order shall be performed until a signed modification has been received by the contractor.

INSTALLATION SERVICES:

The contractor shall furnish all labor, materials, equipment, and related services necessary to perform the work required under this contract in an orderly and efficient manner, to the complete satisfaction of the Government. Upon award, the project schedule, including installation, shall be developed in cooperation with the Service project team.

STATEMENT OF WORK

The contractor is responsible to ensure the installation plans are compatible and in accordance with the manufacturer's planning guides. The contractor is required to provide installation plans.

The contractor shall submit specifications, shop drawings, and finish samples for any additional furniture that is ordered and must be reviewed and approved by the Service Contracting Officer (or representative) and project team.

Any request to modify installation documents or pricing must be proposed by the contractor and approved in writing by the Service Contracting Officer. No performance on a requested change order shall be performed until a signed modification has been received by the contractor.

Completion of the furniture installation services by the contractor shall include the following tasks:

1. Responsible for compliance of all products and installation to the general specifications and with all applicable state, local and federal building codes, and local ordinances and regulations. Ensure installation conforms to the requirements of the Uniform Federal Accessibilities Standards. The responsibility for determining and assuring compliance is that of the successful contractor.

2. Bring any unexpected conflicts or issues during product installation to the Service Contracting Officer (or representative) and project team for resolution. Any difficulties in reaching agreement or making progress on the installation by either party should be reported to Service Contracting Officer.

3. Responsible for coordinating with the Service project team, leased building manager (if needed) and other contractors on the installation of all supporting trade work, such as electrical and IT, to provide a complete furniture system installation

4. Check parts at disassembly location and/or factory prior to shipping to ensure order is complete and that installation shall not be delayed as a result of missing parts or an incomplete delivery.

5. Arrange delivery to the Service building location in accordance with the installation schedule.

6. Provide on-site management, coordination, and technical assistance by a project manager (or contractor representative) working with the Service project team throughout the installation phase. Provide installation supervision by an experienced, on-site supervisor that has received appropriate training by or from the furniture systems manufacturer to oversee qualified furniture systems installers.

7. Coordinate all deliveries and installation times with the Service project team (and the leased building manager if needed).

8. Responsible for ensuring that the contractor’s installation personnel are identifiable and will need to coordinate access with building security and management.

9. Meet all incoming delivery vehicles at the building, unload deliveries, check for damages, and move furniture to the desired areas in coordination with building security and management.

10. Ensure the installation is in accordance with the manufacturer's planning guides.

11. Do not interrupt building utility services without the prior written approval of the Service or leased building manager.

12. Conduct installation services during regular business hours to the maximum extent possible according to the schedule developed with Service approval. If required to meet the approved installation schedule, evening and weekend hours may be necessary and determined in advance and with approval from the Service Contracting Officer (or representative) and based on building requirements and/or client time requirements.

13. Provide a professional installation that is square, plum and properly aligned with adjoining furniture.

STATEMENT OF WORK

14. Provide and utilize proper measures (protective runners, pads, etc.) to protect the building (elevators, walls, floors, etc.).

15. Correct (at the contractor’s expense) any installation problems, which are the result of incorrect layouts, insufficient field verification, delivery errors and damaged product.

16. Protect all warranties by immediately correcting all omissions, mistakes, or damage.

17. Remove from the project site any defective product or material that has been delivered to the site in error, unless otherwise directed by the Service Contracting Officer (or representative).

18. Replace damaged and/or missing product by means that will prevent, minimize, or eliminate installation delays. Damaged product replacements, including communications, shipping, and installation, will be at the selected contractor's expense. All damaged products shall be removed from the job site immediately. Correct all minor deficiencies and make all minor adjustments as required for compliance with life safety codes within seventy-two (72) hours after completing installation. Touch-up all nicks and scratches on the furniture that occurs during installation, if possible, in lieu of replacement.

19. Take responsibility for any damage to the leased building which occurs during delivery and installation. It is incumbent upon the successful contractor to identify any existing damage to the building by means of a pre-Installation and delivery walk-thru, and daily submissions of checklists to the designated agency representative on site. Correct at contractor's expense or pay the Government to repair any building damage caused by the installation team, including damage to walls, ceiling, and floors. Restore the building to the condition it was in at the start of furniture installation. If the contractor repairs building damage, the damage repaired must meet the environmental specifications required by the Service or leased building manager.

20. Clean and dust furniture surfaces inside and out with a spray cleaner upon completion of installation of each floor. Use only approved non-toxic cleaners.

21. Clean up and dispose of waste materials or rubbish in accordance with this paragraph and all applicable federal, state & local regulations, standards, codes & laws.

22. The contractor shall at all times keep the job site, including staging and storage areas used by the contractor, free from accumulations of waste material or rubbish. This material shall be removed on a daily basis to eliminate the accumulation of debris. Prior to completion of the work, the contractor shall remove from the vicinity of the work all shipping containers, packing, rubbish, unused materials, and other like material, belonging to the contractor or used under the contractor's discretion.

23. Review the installation of the site with Service Contracting Officer (or representative) and prepare a punch list of any problems that shall be corrected. Correct all punch list items, to the satisfaction of the Service Contracting Officer (or representative) within ten (10) working days after completing the furniture installation.

24. Provide an inventory of all products installed under this project.

25. Provide product warranties and manuals (electronic files are acceptable) and keys.

26. Conduct a post-installation orientation/training sessions for personnel to instruct users and assigned maintenance personnel how to maintain panels, work surfaces, and components utilized in the project. The training shall include, but is not limited to the following: cleaning, repairs, assembly, disassembly, maintenance and rearrangement of panels, work surfaces and components.

27. When installation is complete the contractor shall submit a statement of acceptance, to be reviewed and signed by the Service Contracting Officer (or representative) with any exceptions noted, with final version retained by the Service Contracting Officer.

28. All new construction should be in similar or complementary materials, configurations, colors to the furniture removed from the Portland site.

29. Identify cost efficiencies where able. Service is open to economies of design and installation if products meet quality standards.

STATEMENT OF WORK

On-Site TECHNICAL REPRESENTATIVE Steve Hayes-Liston Cell: 503-737-9371 Email: steve_hayes-liston@fws.gov

Basement

First floor

Second floor

Basement Offices Shared Cubes Bullpen Floor

Ecologoical Services 1 5 0 2 Migratory Birds 0 1 0 1

WSFR 0 1 1

RBA 1 0 0 1

Science Applications 1 1 0 B Fisheries 3 1 0 B National Wildlife Refuges 3 5 0 2 Office of Communications 2 2 0 2

Office of Law Enforcement 0 0 0 1

IRTM 1 1 0 B

JAO 0 0 2

Bullpen/hotel / growth 10 Totals 12 17 2

BREAK ROOM

Est – 16’ x 20’

CONFERENCE

ROOM

Est – 16’ x 35’

FOCUS

ROOM

IRTM IRTM

FAC

FAC

FAC

FAC

Hotel

Hotel

First floor

CONFERENCE

ROOM

Est – 24’ x 24’

Offices Shared Cubes Bullpen Floor Ecologoical Services 1 5 0 2 Migratory Birds 0 1 0 1

WSFR 0 1 1

RBA 1 0 0 1

Science Applications 1 1 0 B Fisheries 3 1 0 B National Wildlife Refuges 3 5 0 2 Office of Communications 2 2 0 2

Office of Law Enforcement 0 0 0 1

IRTM 1 1 0 B

JAO 0 0 2

Bullpen/hotel / growth 10 Totals 12 17 2

NOTE: Conference Room on the upper right corner of 1st floor could also be used as a touchdown space for Hugh and

Bridget. Estimated size – 16’ x 10’

MB

RBA

WSFR

Hotel

Hotel

Hotel

Second floor Turn into office

CONF

ROOM

11’x13’

Offices Shared Cubes Bullpen Floor Ecologoical Services 1 5 0 2 Migratory Birds 0 1 0 1

WSFR 0 1 1

RBA 1 0 0 1

Science Applications 1 1 0 B Fisheries 3 1 0 B National Wildlife Refuges 3 5 0 2 Office of Communications 2 2 0 2

Office of Law Enforcement 0 0 0 1

IRTM 1 1 0 B

JAO 0 0 2

Bullpen/hotel / growth 10 Totals 12 17 2

OCOCOC

OC

SA

SA

NWR

NWR

NWR

NWR

NWR

NWR

NWR

NWR

ES ES

ES

ES ES

ES