Statement of Work.docx

Statement of Work Template Statement of Work Template

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Corrections, requires ninety-three (93) Silex SX‑BR‑4600WAN2 Wireless Bridge units to support the expansion of medical video‑conferencing services within its State Correctional Institutions. The scope of this procurement is limited solely to the acquisition and delivery of ninety‑three (93) Silex SX‑BR‑4600WAN2 Wireless Bridge units. The vendor’s responsibilities begin and end with delivering these units to the Pennsylvania Department of Corrections, Central Office, 1920 Technology Parkway, Mechanicsburg, PA 17050.

II. ISSUIING OFFICER

Questions regarding the bidding or contracting procedures should be directed towards Amie Newman at amnewman@pa.gov.

Bidders can submit questions in writing to the Issuing Officer by Wednesday, November 4th.

All responses will be posted as an addendum to the IFB on eMarketplace. Vendors are reminded to monitor eMarketplace for any changes to the bid.

III. CONTRACT REQUIREMENTS

The vendor shall provide exactly ninety‑three (93) units of the Silex SX‑BR‑4600WAN2 Wireless Bridge. The scope of this procurement is limited solely to the acquisition and delivery of ninety‑three (93) Silex SX‑BR‑4600WAN2 Wireless Bridge units. The vendor’s responsibilities begin and end with delivering these units to the Pennsylvania Department of Corrections, Central Office, 1920 Technology Parkway, Mechanicsburg, PA 17050.

The vendor bears no responsibility related to the PA DOC’s expansion of medical video‑conferencing services within its State Correctional Institutions. The vendor will have no involvement in delivery to individual institutions, installation, configuration, integration, or any other activities associated with the deployment or operational use of the equipment. The vendor is required only to provide the specified devices in proper working condition upon delivery.

No substitutions are permitted; only this exact manufacturer and model number will be accepted. No configuration, installation, setup, training, or any additional services are to be included. The scope of this procurement is exclusively for the ninety‑three (93) units specified, and no other items or services are to be included.

All provided SX‑BR‑4600WAN2 units must meet the manufacturer’s technical specifications, including but not limited to: dual‑band IEEE 802.11a/b/g/n wireless support; 10/100/1000BASE‑T auto‑recognition wired LAN interface; support for single‑client and multi‑client operation modes; enterprise‑grade security including WPA‑PSK, WPA2‑PSK, and IEEE 802.1X EAP types; maximum power consumption of 3.75W; physical dimensions of approximately 110.5 mm × 79.0 mm × 27.6 mm; weight of approximately 130 g; and adherence to FCC, IC, VCCI, and CE compliance standards. Units must also include all standard manufacturer‑supplied accessories.

All units must arrive in original, sealed, unopened manufacturer packaging. Packaging must show no signs of tampering, resealing, or repackaging. Only brand‑new, unused equipment in factory‑sealed condition is acceptable.

All units shall be delivered F.O.B. Destination. The vendor is responsible for all shipping costs and bears all risk of loss or damage until the equipment is delivered to, and accepted at the Pennsylvania Department of Corrections, Central Office.

Delivery shall be made to the Pennsylvania Department of Corrections, Central Office, 1920 Technology Parkway, Mechanicsburg, PA 17050.

Award will be made to lowest responsible bidder based on total bid.

All quantities are estimated, amounts may vary.

· All products must meet security requirements of the DOC. The Department of Corrections reserves the right to allow companies to adapt their packaging to meet the DOC’s security requirements before an award is generated. Product approval may be made contingent upon packaging changes. If, after award, DOC determines that a product poses a security threat, DOC will either cancel the award of that product upon written notification to the contractor detailing the nature of the security threat or allow the contractor to replace the product with a compliant product at the same price.

IV. Required Documents The following documents must be included when placing your bid

• Official Quote

• Worker Protection & Investment Form

• Reciprocal Limitations Form

V. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected. All items will be delivered F.O.B. Destination. The awarded supplier is responsible for any shipping or delivery costs.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.

VI. BID Results Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the day after the bid opening, on the Department of General Services’ eMarketplace website http://www.emarketplace.state.pa.us/). Tabulations are for information only and do NOT constitute actual award/execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.

The bid tabulation can be found on the DGS eMarketplace website.

(http://www.emarketplace.state.pa.us/) under "Solicitation Tabulations"; you are able to search by description, bid number, date range or agency to view the bid tabulation.

VII. Invoicing

Contractors must follow the following invoicing requirements:

· Accurately bill the Commonwealth for actual services rendered on all invoices.

· Submit invoice to appropriate resource account within 10 business days of completed service

· Comply with Commonwealth / Department of Correction’s practices for supplier payments.

The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the Budget, as a PDF file to 69180@pa.gov. The following link will provide more information regarding the Office of the Budget’s invoicing requirements and resources: https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx