Statement of Work.docx

Michigan.gov/MiProcurement

STATEMENT OF WORK

Contractor must enter company name here.

Request for Proposal (RFP) No. 2100000001618 Rest Area ADA Improvements – Lower Northwest Peninsula-Exterior This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

BACKGROUND

The Michigan Department of Transportation intends to improve accessibility at Rest Areas throughout the State to comply with the Americans with Disabilities Act (ADA) and Standards for Accessible Design.

SCOPE

Exterior improvements to comply with ADA standards. These improvements typically consist of installation of ADA ramps, improvements/new accessible routes, installation or relocation of tables, trash receptacles, and other appurtenances. The Contract Activities associated with this contract will be at the following rest areas:

Tustin Rest Area (305-R), US-131 Southbound, Osceola County Cadillac Rest Area (306-R), US-131 Northbound, Wexford County Ludington Rest Area (328-R), US-31 Northbound, Mason County Muskegon Rest Area (501-R), US-31 Southbound, Muskegon County Fruitport/Nunica Rest Area (502-R), I-96 Westbound, Ottawa County Walker/Marne Rest Area (503-R), I-96 Eastbound, Kent County Rockford Rest Area (525-R), US-131 Southbound, Kent County Zeeland Rest Area (528-R), I-196 Northbound, Ottawa County Hart Rest Area (530-R), US-31 Southbound, Oceana County Morley Rest Area (533-R), US-131 Northbound, Montcalm County Big Rapids Rest Area (534-R), US-131 Southbound, Mecosta County Glenn Rest Area (726-R), I-196 Northbound, Allegan County

REQUIREMENTS

The Contractor shall supply sufficient labor, equipment, and materials to necessary to complete the Contract Activities identified within the Contract. All work shall be done in accordance with the Michigan Department of Transportation’s 2012 Standard Specifications for Construction.

https://mdotjboss.state.mi.us/SpecProv/specBookHome.htm

1. General Requirements

1.1. Notes Applying to Standard Contract Plans

1.2. Notes Applying to Traffic and Safety Standard Plans

*Denotes Special Detail

MISS DIG/UNDERGROUND UTILITY NOTIFICATION

For the protection of underground utilities and in conformance with MCL 460.171 et seq, the Contractor shall contact MISS DIG System, Inc. by phone at 811 or 800-482-7171 or via the web at either elocate.missdig.org for single address or rte.missdig.org, a minimum of 3 work days prior to excavating, excluding weekends and holidays.

MDOT’s Roadway Lighting, Traffic Signals, ITS and other miscellaneous electrical systems are not a part of Miss Dig. ITS system includes traffic cameras, changeable message signs, detection equipment, fiber optic cable, other sensors and related communication cables and equipment in, over, or along the roadway. Contractors shall contact the following at least 5 work days in advance for staking requests, excluding weekends and holidays. Submit MDOT Form 5300 (https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf) to respective region email address(es) on the form. Note that these are not emergency contacts for damage to utilities.

MDOT MAINTENANCE FREEWAY LIGHTING COORDINATOR:

Grand TSC: (616) 456-3281

MDOT ITS OPERATIONS CENTER:

Statewide: (517) 241-4000

MDOT ELECTRICAL SYSTEMS

Contractors shall contact the maintenance representative at the MDOT Region / TSC Office to have MDOT electrical systems staked.

CURB, CONC, MODIFIED

A miscellaneous quantity has been included to replace landscape curb. This curb varies in height and width depending upon the location. The purpose of this item is to replace this curb, as directed by the Program Manager, when tie bar holes are exposed and/or grade adjustments require a section to be replaced.

PATCHING CONC, TYPE C-L

The Contractor must use care during sidewalk removal operations and any damage caused due to carelessness will be the Contractor’s sole responsibility. A miscellaneous quantity of Patching Conc, Type C-L has been included to repair holes and chips due to removal of tie bars, unconsolidated concrete, or other repairs, as directed by the Program Manager. No forming is anticipated for these repairs, but if it is necessary the cost will be considered in the cost of Patching Conc, Type C-L.

SIDEWALK AND SIDEWALK RAMP GRADES

All sidewalk and sidewalk ramp grades shall be staked according to Standard Plan R-28 series and in accordance with the Special Provision for Sidewalk Ramp Layout.

SOIL EROSION MEASURES

Appropriate soil erosion and sedimentation control measures shall be in place prior to earth-disturbing activities. Place turf establishment items as soon as possible on potential erodable slopes as directed by the Program Manager. Critical ditch grades shall be protected with either sod or seed/mulch or mulch blanket as directed by the Program Manager.

PAVEMENT AND HMA SURFACE REMOVAL QUANTITIES

Pavement and HMA Surface removal as shown on the plans will be at the discretion of the Program Manager. If in his/her judgment, areas of pavement may be left in place, or additional areas added to provide the proper cross-section and base. Changes will be made in the quantities.

HANDRAIL REMOVAL QUANTITIES

Handrail removal located in sidewalk and/or concrete steps to be removed is considered incidental to sidewalk and concrete step removal and no additional payment will be made.

Handrail removal located in sidewalk and/or concrete steps that are not to be removed will be paid as Handrail, Rem. Handrail, Rem includes all work associated with removal of handrail and patching of concrete, which may include but not limited to cutting, grinding, concrete patching, and disposal of handrail.

SURROUNDING AREAS AND LANDSCAPING

The Contractor, their lay down and staging areas, and Construction Activities must stay within the mowed and maintained areas.

The Contractor must review the site to determine if Construction Activities will impact landscaping beds, berms, and gardens and provide immediate notice to the Program Manager if Construction Activities will impact landscaping. The Program Manager will be allowed up to 5 days to remove any impacted plants from the landscape prior to Construction Activities commencing.

Existing vegetation shall not be damaged during construction operations, per the 2012 Standard Specifications for Construction.

Heavy equipment will not be allowed to work beyond the necessary limits of construction in the wooded portion of the site. All equipment to be used must be approved by the Program Manager prior to beginning work.

Storage of equipment and materials will be restricted to areas included in the approved plan submitted by the Contractor or as designated by the Program Manager. No equipment is permitted within the drip line of existing trees to remain.

Do not remove any trees. Branches of trees shall not be removed or damaged by construction equipment. If removal of lower branches is necessary, contact the Program Manager for proper methods.

Do not trench within the drip line of existing trees to remain unless specifically approved by the Program Manager.

Contractor shall promptly restore any property damage at no expense to MDOT.

All excavated material will become the property of the contactor. Any excavated material not used on the project will be removed from the site and disposed of in accordance with section 205.03.P. of the 2012 Standard Specification for Construction and any applicable state and/or local ordinances.

Protect existing sidewalks from damage.

LAWN SPRINKLER SYSTEMS AND LANDSCAPING

Some planting beds may have irrigation. The Contractor must locate irrigation prior to beginning excavation. Any irrigation that is impacted as a result of the Contract Activities or Contractor operations must be repaired. This work is included in other items of the project.

SIGNS - GENERAL

All signs shall be installed, removed and/or salvaged according to the current edition of "Michigan Manual on Uniform Traffic Control Devices" and the current edition of Michigan Department of Transportation (MDOT) "Standard Specifications for Construction."

EXISTING SIGN RELOCATION

Any permanent signs requiring relocation due to Contractor operations shall be salvaged and reset by the Contractor at locations designated by the Program Manager. Signs and posts damaged during the removal and storage operations shall be replaced with new signs and posts. The cost of this work shall be borne by the Contractor.

SIGN INSTALLATION

When attaching signs to supports, tighten the nut, not the bolt head.

Nylon washers shall be placed between the steel washer and the sign face sheeting. The nylon washers are to be considered part of the attaching devices and hardware. Nylon washers shall have a 3/8-inch inner diameter, a 7/8-inch outer diameter and a 1/16-inch thickness.

The Contractor shall attach a date sticker to the back of all signs installed on the contract. Stickers will be supplied to the Contractor at the preconstruction meeting by the Engineer. Stickers will be supplied by MDOT Operations Field Services Division Statewide Sign Shop, Lansing, which can be contacted at 517-322-3357.

SEED MIXTURE

The symbol for the permanent turf seed mixture on this project is symbol THM.

HAND PATCHING

The mix used for Hand Patching will be HMA, LVSP with binder Type PG 58-28. Application rate is variable. Bond coat to be applied at 0.05-0.15 gallons per square yard.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.3. Warranties

The Contractor must secure all available factory and manufacturer’s warranties for installed equipment or materials. A list of these warranties and any associated documentation must be provided to the Program Manager prior to final acceptance.

Provide additional warranties in accordance with the contract documents (hand dryers and door hardware).

Describe any warranties included in the bid (if none, write N/A):

Provide the length of the warranty:

Explain the process for reporting warranty issues:

Explain how any repairs or replacements are made, including timing, etc.:

If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State:

Provide the name, address, contact name, phone number and email address of the party responsible for the warranty:

1.4. Recall Requirements and Procedures

Describe any recall requirements and procedures.

Bidder must provide detailed information as requested in the above requirement(s). If none, enter N/A.

1.5. Quality Assurance Program

Explain your Quality Assurance Program(s).

Bidder must provide detailed information as requested in the above requirement(s):

1.6. Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

Bidder must provide detailed information as requested in the above requirement(s). If none, enter N/A.

1.7. Transition

A. Contract Execution: The Contractor is required to fulfill all duties included within the Contract.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

B. Post-Contract Transition: Invoices must be sent withing 45 days after expiration of contract. Any invoices received after 45 days will result in a non-payment of invoice.

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Bidder must describe how they comply with the above requirement(s):

2. Service Requirements

2.1. Timeframes

All Contract Activities must be delivered within [insert length of time desired for delivery] business days from receipt of order. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP labelled as [add details].

2.2. Schedule and Work Hours

All Contract Activities must be completed in accordance with the Progress Clause. Submit to the Department for review and approval a Progress Schedule in accordance with Section 108.05 of MDOT’s 2012 Standard Specifications for Construction.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

2.3. Reporting

The Contractor must submit to the Program Manager, or their designee, monthly progress reports of Contract Activities that have been completed.

List all exception(s):

The Contractor must explain any reporting that is included in its proposal and any additional reporting capabilities:

2.4. Meetings

The Contractor must attend the following meetings:

Preconstruction meeting within 7 days of award.

Monthly progress meetings, or as requested by the Department.

The State may request other meetings as it deems appropriate.

List all exception(s):

3. Staffing

3.1. Contractor Representative

The Contractor must appoint a individual specifically assigned to State of Michigan accounts who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 5 calendar days before removing or assigning a new Contractor Representative.

List all exception(s):

3.2. Organizational Chart

The Bidder must provide an overall organizational chart that details staff members, by name and title, and subcontractors - either in this response box or identified here as an attachment to this RFP labelled as [add details].

3.3. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

· The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

· The relationship of the subcontractor to the Contractor. Of the total bid, the price of the subcontractor’s work. Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

· A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Bidder must provide detailed information as requested in the requirement(s):

The legal business name, address, telephone number of the subcontractor(s):

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities:

The relationship of the subcontractor to the Bidder:

Whether the Bidder has a previous working experience with the subcontractor.

If yes, provide the details of that previous relationship:

A complete description of the Contract Activities that will be performed or provided by the subcontractor:

Of the total bid, the price of the subcontractor’s work:

4. Pricing

4.1. Price Term

Pricing is firm for the entire length of the Contract.

List all exception(s):

4.2. Price Changes

Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

List all exception(s):

5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be a purchase order.

List all exception(s):

6. Acceptance

6.1. Acceptance, Inspection and Testing

The State will use the following criteria to determine acceptance of the Contract Activities: The Contractor is responsible for Quality Control activities in accordance with the MDOT 2012 Standard Specifications for Construction. MDOT will perform Quality Assurance for concrete and other required testing. Visual Inspection (VI) will also be used.

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6.2. Final Acceptance

The Program Manager will determine final acceptance of the Contract Activities performed to verify conformance with the plans, specifications, and MDOT 2012 Standard Specifications for Construction.

List all exception(s):

7. Invoice and Payment

7.1. Invoice Requirements

All invoices must be submitted to the Program Manager via email. submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; and (f) total price. Invoices must be submitted on a monthly basis or upon completion of the Contract Activities associated with a rest area. The Contractor can request approval from the Program Manager to submit biweekly invoices.

List all exception(s):

7.2. Payment Methods

The State will make payment for Contract Activities via Electronic Funds Transfer (EFT). As required by MCL 18.1283, the Contractor must electronically register with the State at www.michigan.gov/cpexpress to receive EFT payments.

Users of this contract could potentially place orders via Procurement Card (PCard). Please explain your process for ordering and accepting this payment method. If an account needs to be created on your purchasing platform, please submit documentation that shows the steps for completing this process.

List all exception(s):

Bidder must explain their process for accepting the PCard payment method. If an account needs to be created on your purchasing platform, please submit documentation that shows the steps for completing this process.

8. Project Plan The Contractor is responsible for delivering the project and completing the Contract Activities under the direction and control of the Program Manager. Prior to commencement of work, the Contractor must submit a project plan to the Program Manager for review and approval. The project plan should identify items such as, but not limited to the following:

Prior to the commencement of work, the Contractor will be responsible for delivering the project and completing the Contract Activities under the direction and control of the Program Manager. Prior to commencement of Contract Activities, or within 30 calendar days of the Effective Date, the Contractor will submit a project plan to the Program Manager for review and final approval. The plan must include, but not limited to the following:

a) The Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals;

b) A critical path schedule showing the breakdown of major Contract Activities per rest area, start and finish dates, durations, and anticipated resources required;

c) Anticipated suppliers of materials, product data sheets, and/or shop drawings;

d) Concrete mix designs;

e) HMA mix designs;

f) Proposed maintenance of traffic, including how impacts to pedestrians will be addressed and minimized, proposed contractor staging areas, and ingress/egress points to the rest areas;

g) Communication plan for how the Contractor will interact with the Department, Rest Area attendants, and Master Gardeners.

h) Site safety and security; and

i) 24 hour emergency contact information.

List all exception(s):

Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP.

9. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $1,350 per calendar day for each day Contractor fails to remedy the late or improper completion of the Contract Activities.

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10. Additional Requirements

10.1. Environmental and Energy Efficiency Product Standards

The Contractor must identify any energy efficient, bio-based, or otherwise environmentally friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States Department of Agriculture certified bio-based product label. Contractor must describe how products that meet these requirements are identified or otherwise labelled.

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Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP.

10.2. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

10.3. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

10.4. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs. Contractor must describe how products that meet these requirements are identified or otherwise labelled.

List all exception(s): (Add rows as necessary.)

10.5. Non-Hazardous Materials

The Contractor shall remove all non-hazardous contaminated material in accordance with the Special Provision for Non-Hazardous Contaminated Material Handling and Disposal. This will be considered extra work upon discovery.

List all exceptions – either in this response box or identified here as an attachment to this RFP labelled as [add details]. (Add more rows as necessary.)

Bidder must describe how products that meet these requirements are identified or otherwise labelled.

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