Statement_of_Work.docx

SCOPE OF WORK

FOR MONITOR, INSTALL, MAINTENANCE, AND TESTING OF FIRE AND INTRUSION ALARM SYSTEMS AT GEORGE WASHINGTON BIRTHPLACE NATIONAL MONUMENT AND THOMAS STONE NATIONAL HISTORIC SITE

PART 1 – GENERAL INFORMATION

1.1 An alarm monitoring, testing and maintenance service agreement is required for fire and intrusion alarm systems at George Washington National Monument (GEWA) and Thomas Stone National Historic Site (THST). The period of performance from the date of award and each performance period will be twelve (12) months.

1.2 Location: The alarm systems are located at facilities in Colonial Beach, Virginia (Westmoreland County) and Port Tobacco, Maryland (Charles County).

1.3 Regular Working Hours: Regular working hours at the parks are from 9:00 a.m. to 5:00 p.m., Monday through Friday, excluding federal holidays. All work shall be scheduled during regular working Hours. (Monitoring will be outside these hours 24 hours a day, 7 days a week)

1.4 Notification: The Contractor shall notify the Contracting Officer (CO) and the Contracting Officers Representative (COR) whom serves as the single point of contact, refer to Part 6 of this document, at least 48 hours in advance for all work in occupied housing units or other facilities located within the park.

1.5 Work Restrictions: MANDATORY 48-hour notification to the CO and the COR for entry into occupied government housing and any other security sensitive areas, these areas will be identified at the pre-construction meeting.

1.6 Waste Disposal: The Contractor shall properly dispose of solid waste materials offsite.

PART 2 – FIRE AND INTRUSION ALARMS MONITORING

2.1 Description of Work: The contractor shall provide the necessary additional equipment, supervision, and staff to monitor 11 separate fire and intrusion alarm systems, conduct annual testing and maintenance on 13 panels, identify system deficiencies and develop cost estimates for repairs, and for the potential completion of repairs as a modification to the contract. Ten (10) panels have outdated cellular communicators and need to be upgraded. The park has seven (7) cellular communicators, new in the box, that maybe be able to be utilized. One (1) fire and intrusion panel (at THST) will need to be upgraded to the Vista 128.

2.2 Qualifications and Experience:

· Monitoring station services shall utilize UL approved equipment and employ certified service technicians.

· Contractor must employ certified technicians that are proficient in the installation, testing and maintenance of “Ademco”and “Honeywell” equipment. Contractor must provide proof of “Incipient” fire alarm protection system repair experience.

· Selected contractor will have at least three years’ experience in monitoring and servicing Ademco/Honeywell systems/equipment.

2.3 Alarm Monitoring:

· Monitoring station must have the capabilities to arm, disarm, bypass, change codes, and reprogram control panels remotely from the monitoring station (where equipment is capable) upon request from the Contracting Officer’s Technical Representative (COTR).

· 24-hour monitoring and immediate notice of all alarms will be made to the individuals and agencies listed on the “Call Out List”. This list will be provided to the contractor.

· Enhanced monitoring capabilities will be maintained to permit the monitoring station to provide the specific sensor and specific building that has been activated to the individuals and agencies listed on the Call Out List.

2.4 Deliverables: Opening and closing reports, which includes monthly status reports, will be provided to the COTR on request.

2.5 Programming: Initial programming, inspection and monitoring connections must be compatible with present systems and completed prior to October 1 of a new fiscal year or the first day of transition when newly awarded. System(s) will be programmed with each user having a separate and unique pin number, which includes, twice annually, changes/updates to users pins at no additional charge.

2.6 Contractor will provide, at the time of their offer, a list of three references for similar monitoring and maintenance service previously performed on Ademco/Honeywell. Additional information regarding Incipient and FCI/DMP experience or goals will be provided by the government.

2.7 Contractor will ensure access to alarm system(s) upon expiration of termination of this service contract without additional cost to the Government. Access will include all programming information remaining in place including zone information, employee pass codes, alarm panels including default lock codes, and will ensure the systems report as a local alarm at the time of expiration/termination. The only programming information that will be removed is the current contractor’s receiving account numbers, receiver telephone numbers, and remote lock out codes.

2.8 The government requires electronic submission of all invoices via IPP.gov. Invoice(s) must itemize charges per park site so that the park and service being billed is easily identified as covered by the contract.

PART 3 – FIRE ALARM SYSTEM INSPECTION, TESTING AND MAINTENANCE SERVICES

3.1 Description of Work: The contractor shall provide the necessary equipment, supervision and staff to perform inspection and testing of various fire detection and life safety systems and components in accordance with applicable sections of the National Fire Protection Association (NFPA) codes and standards; the identification of system deficiencies and the development of cost estimates for repairs; and the possible completion of repairs as a modification to the contract. Service includes inspection, testing, and preventative maintenance of all fire detection devices including alarm panels, smoke detectors, heat detectors, and alerting devices such as strobe lights, sirens, and alarm bells.

3.2 Qualifications and Experience: The Contractor shall be qualified in the inspection, testing and repair related to their field of experience. The Contractor shall have continuously performed inspection and testing in their field of experience in the State of Virginia and Maryland for the past five (5) years. The Contractor shall be factory trained and currently certified for the applicable system and shall provide documentation of this certification to the CO. All documentation shall be provided prior to commencing work under this contract.

3.3 Reference Codes and Standards: Current NFPA codes and standards apply to this scope of work. The Contractor shall adhere to the latest version of the NFPA codes and standards for the inspection, testing, and repair of specified fire detection systems.

3.4 Inspection and Testing of Fire Detection Systems: The work shall be completed by qualified personnel as outlined in Section 3.2. This work shall be based on the minimum annual requirements as outlines in the applicable NFPA requirements for the type of system installed and the frequency of inspection from Table 3.2. Within 30 days of receiving the delivery order the Contractor shall submit to the CO a proposed work schedule for each Fire Suppression System. The Contractor shall complete and submit inspection forms (which cover the minimum requirements of the NFPA forms) and any pertinent NFPA testing forms for each system within 14 days.

3.5 Identify System Deficiencies: The Contractor shall identify the deficiencies in each system. Each deficiency shall include the applicable code and/or standard citation(s) that warrant the repair, and shall be identified as “minor”, “essential” or “critical” (posting an imminent hazard or threat to employees, visitors, or the resource). Repairs deemed to be “critical” shall immediately be brought to the attention of the CO/COR.

3.6 Develop Cost Estimates: The Contractor shall develop Class C cost estimate to remedy the deficiencies and complete the repairs.

3.7 Deliverables: The Contractor shall complete and submit the following deliverable in a timely fashion (not to exceed 10 calendar days) to the CO.

· Annual Inspection Forms for each fire protection system (refer to Table 3.2.)

· Class C cost estimate (Refer to Section 3.4)

PART 4 – SERVICE CALLS

4.1 Emergency Service Calls: The contractor shall be required to respond to emergency service calls within twelve (12) hours from the time the call for service is received. The scope of an Emergency Service Call includes all efforts necessary to respond to and fix the problem. They are limited to a total effort not to exceed 8 man-hours of labor and a material cost of $200.00. On average, the park requires six (6) Emergency Service Calls per year.

4.2 Non-Emergency Service Calls: The contractor shall be required to respond to non- emergency service calls within 3 days from the time the call for service is received. The scope of a Non-Emergency Service Call includes all efforts necessary to respond to and fix the problem. They are limited to a total effort not to exceed 8 man-hours of labor and a material cost of $200.00. On average, the park requires ten (5) Non-Emergency Service Calls per year.

4.3 Labor Rate: It may be determined that a minor repair is necessary that is not covered in the Annual Maintenance Service and exceeds the scope of an Emergency Service Call. When this is the case, the contractor shall provide a detailed estimate for the work to include all labor and material to make the repair. All associated costs must be included in the estimate under the labor and material line items for a total cost to make the repair complete and ready for use. The labor rate quoted by the contractor shall be all inclusive to include payroll taxes, mark-ups, and any burdens.

4.4 Material Rate: It may be determined that a minor repair is necessary that is not covered in the Annual Maintenance Service and exceeds the scope of an Emergency Service Call. When this is the case, the contractor shall provide a detailed estimate for the work to include all labor and material to make the repair. All associated costs must be included in the estimate under the labor and material line items for a total cost to make the repair complete and ready for use. The material price shall be based on the cost incurred by the contractor from the supplier plus any Fixed Burden Rate. The Fixed Burden Rate is defined as a factor adjustment for any direct or indirect costs associated with providing the material including any mark-up included. An example of how to quote material is given in the Exhibit Line Item No. (ELIN) Schedule.

PART 5 – GOVERNMENT FURNISHED MATERIALS AND SERVICES

5.1 Materials: The NPS will furnish the following materials in support of this contract:

· Contact information (“Call-out list”) for notifications in the case of alarm activations.

· Construction or as-built drawings of facilities, if available.

· Photos of the facilities and/or fire protection systems, upon request.

5.2 Services: The NPS will furnish the following materials in support of this contract:

· Provides additional background information, if necessary.

· Furnish additional government materials upon request.

· Review and approve vendor product submittals.

PART 6 – NPS ROLES AND CONTACT INFORMATION

6.1 Regional Fire Protection Engineer/Authority Having Jurisdiction (AHJ) approves technical aspects of the work and advises parks on NFPA requirements: Vincent Esposito, National Park Service, Northeast Region, 200 Chestnut Street, Philadelphia, PA 19106; (215) 597-0043; vince_esposito@nps.gov

6.2 Contracting Officer’s Representative (COR) represents the CO and serves as the single point of contact for technical questions with respect to the contract. Beverly Bruce, National Park Service, GEWA/THST, 1732 Popes Creek Road, Colonial Beach, VA 22443; (804) 224-1732 x241 beverly_bruce@nps.gov

List of Monitored Sites and Alarm Systems at George Washington Birthplace National Monument and Thomas Stone National Historic Site

GEORGE WASHINTON BIRTHPLACE VISITOR CENTER

1732 Popes Creek Rd. Colonial Beach, VA 22443 Panel: Vista 128FB Keypad: Honeywell 6160

GEORGE WASHINGTON BIRTHPLACE INTERPRETIVE OFFICE

1730 Popes Creek Rd. Colonial Beach, VA 22443 Panel: Ademco Vista 128FB Keypad: Honeywell 6160

GEORGE WASHINGTON BIRTHPLACE WATER TREATMENT PLANT

254 Bridges Creek Rd. Colonial Beach, VA 22443 Panel: Ademco Vista 128FB Keypad: Honeywell 6160

GEORGE WASHINGTON BIRTHPLACE MAINTENANCE COMPLEX

610 Bridges Creek Rd. Colonial Beach, VA 22443 Panel: Ademco Vista 128FB Keypad: Honeywell 6160

GEORGE WASHINGTON BIRTHPLACE COLLECTION STORAGE

608 Bridges Creek Rd. Colonial Beach, VA 22443 Panel: Ademco Vista 128FB Keypad: Honeywell 6160

GEORGE WASHINGTON BIRTHPLACE MEMORIAL HOUSE MUSEUM

4 Bridges Creek Rd. Colonial Beach VA 22443 Panel: Ademco Vista 128 FBP Keypad: Honeywell 6160

COLONIAL KITCHEN

2 Bridges Creek Rd. Colonial Beach VA 22443 Panel 1: Ademco Vista 128 FB Keypad: Honeywell 6160

LOG HOUSE CONFERENCE CENTER

250 Bridges Creek Rd. Colonial Beach VA 22443 Panel: Ademco Vista 128 FB Keypad: Honeywell 6160

QUARTERS 1

240 Bridges Creek Rd. Colonial Beach VA 22443 Panel: Vista 128 FB Keypad: Honeywell 6160

QUARTERS 2

244 Bridges Creek Rd. Colonial Beach VA 22443 Panel: Ademco Honeywell Vista 128 FB Keypad: Honeywell 6160

THOMAS STONE NATIONAL HISTORIC SITE VISITOR CENTER

6655 Rose Hill Rd. Port Tobacco, MD 20677 Panel 1: Silent Knight 5207 Panel 2: Vista 40 Keypad: Honeywell 6160

THOMAS STONE NATIONAL HISTORIC SITE MAINTENANCE COMPLEX

6655 Rose Hill Rd. Port Tobacco, MD 20677 Panel: Vista 128 FB Keypad: Honeywell 6160

THOMAS STONE NATIONAL HISTORIC SITE MANSION:

6655 Rose Hill Rd. Port Tobacco, MD 20677 Panel1 : Vista 40 Panel 2: MS-5024UD Keypad: Honeywell 6160