STATEMENT OF WORK.doc

PR #:

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

USCG SECTOR LAKE MICHIGAN

Snow & Ice Removal <Contracting Officer enter final date solicitation is released>

1.0 GENERAL

United States Coast Guard Sector Lake Michigan is planning to enter into negotiations with a contractor. The USCG is seeking a qualified contractor to provide snowplowing and snow removal services along with sanding and de-icing for the winter 2023/2024. Prior to submitting a quote, it is mandatory to examine the SOW and it is highly recommended to visit the facility to take field evaluations of the Sector grounds, and become familiar with existing conditions under which the work will be performed. After the award of contract, a pre-conference will be held prior to starting the work at Coast Guard Sector Lake Michigan.

1.1 Background

Sector Lake Michigan has parking lots, driveways, walkways and piers located throughout sector property. Sector Lake Michigan is looking for a contractor to provide snow/ice removal during the winter season and a spring sweeping of lots/driveways, walkways and piers at the end of the snow season.

1.2 Scope

Contractor shall preform the following:

1. Contractor shall provide all labor, materials and equipment needed to complete work

2. Contractor shall ensure all safety precautions are taken prior to and during lawn and shrub maintenance to ensure the safety of Contractor personnel and USCG Sector Lake Michigan presonnel.

3. Contractor shall plow and de-ice all paved areas, entrances, clearing/de-icing of all walkways, sidewalks to permit access and movement of staff and visitors.

4. At no time, shall there be a hazardous/life safety condition.

5. Contractor will be responsible for snow/ice removal during operating and non-operationg hours and ensuring final cleanup of all snow after each snowfall event.

6. Snow removal must include at least one de-icing application of the sector property upon the conclusion of the snowfall event.

7. After each storm, the contractor will sand and de-ice.

8. Additional de-icing applications will be applied to the sector property as needed to maintain access and safe conditions.

9. Contractor to install curb indicators before the first snowfall.

10. Contractor will inspect Property for pre-existing damage and submit a report detailing all pre-existing damage by commencement of contract award.

11. Contractor will report any property damage caused by the contractor as soon as physically possible after each storm or when visible. Damage will include, but is not limited to: curbing, shrubs, trees, turf, paving, manholes, catch basins, street shut offs, buildings, props, doors, fencing, walls, walkways, parking lot lighting, signs, vents, hydrants, etc. Contractor will repair all damage.

12. In the event the contractor damages any turf by snow plowing or ice removal the contractor will re-seed the damaged turf in the spring, no later than 15 May 2024.

13. The contractor shall not use Coast Guard dumpsters or any waste receptacles for disposal of debris.

1.3 OBJECTIVE

Annual USCG Sector Lake Michigan Snowplowing and snow/ice removal contract.

2.0 CONTRACTOR PERSONNEL

1. Contractor shall provide a list of names to the Coast Guard POC for access to the base.

2. All personnel shall present ID to the OOD/JOOD at the entrance to the base.

2.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

2.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

2.3 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

2.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

3.0 Period of Performance

The period of performance for this contract shall be from 01 November 2023 thru 31 May 2024, unless otherwise approved by the contracting officer.

3.1 PLACE OF PERFORMANCE

The primary place of performance will be:

USCG Sector Lake Michigan

2420 South Lincoln Memorial Dr.

Milwaukee, WI 53207

3.2 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 6:00 am and 6:00 pm CST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

5.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract.

6.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

6.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

6.2 The Contractor shall have 10 business days to make corrections and redeliver.

08/14/2023

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