Statement of Work (SOW)

ConMed Insufflators Equipment Maintenance Service

VA North Texas Healthcare System

General The contractor shall provide a full-service contract for the ConMed AirSeal Insufflators located at the Dallas VA Medical Center which is part of the VA North Texas Healthcare System (VANTXHCS).

Contract will be for a base year plus up to 4 option years where the government can execute additional years of service.

Description of Work The contractor shall provide all required services including repairs, equipment maintenance services, hardware and software support, remote support, parts, loaners, shipping, labor, and travel to the Dallas VA Medical Center in accordance with the original equipment manufacturer (OEM) specifications. Upon contract award, the contractor agrees to assume responsibility for the equipment in its present state and undertake all required repairs, if determined necessary. A response time of at most 2 business days during facility’s local time are required for all inquiries including but not limited to onsite repair and phone support. For on-site service and preventative maintenance, the contractor must check in to the biomedical engineering department to obtain a vendor badge before any work is done and must adhere with hospital personal protective equipment (PPE) requirements. The contractor must submit any mobile media devices that would be used on the system, to a virus scan. After work has been completed for the day, the contractor must check out with biomedical engineering department, return the vendor badge, and brief biomedical engineering staff or supervisor. The contractor must provide a service report (detailed in the Documentation section). All biomedical engineering staff can request service inquiries and pose questions under contract.

Documentation At the completion of each service call or scheduled maintenance, the contractor shall provide a service report to the primary and/or alternate biomedical engineering point of contact. This report will clearly indicate the following:

• Date of Service

• Description of Service Completed

• Model

• Serial Number

• VA Barcode (EE)

• List of parts replaced

• Contract Number

• Purchase Order Number

Manufacturer and Model(s)

Manufacturer Model SN EE

CONMED AIRSEAL IFS 2403CE0667 204669

CONMED AIRSEAL IFS 2403CE0661 204670

CONMED AIRSEAL IFS 2403CE0669 204671

CONMED AIRSEAL IFS 2403CE0622 204672

Period of Agreement Contract will be for a base plus up to 4 option years where the government can execute additional years of service.

Period of Performance (POP) Base year: 5/1/2026 – 4/30/2027

Option Year 1: 5/1/2027 – 4/30/2028

Option Year 2: 5/1/2028 – 4/30/2029

Option Year 3: 5/1/2029 – 4/30/2030

Option Year 4: 5/1/2030 – 4/30/2031

Hours of Performance Services at the Dallas VA Medical Center shall occur Monday – Friday from 8:00 AM to 4:00 PM CST excluding federal holidays. If work is performed outside of normal business hours, the contractor must obtain prior approval from the COR.

Place of Performance ATTN: Biomedical Engineering Dallas VA Medical Center 4500 S Lancaster Rd.

Dallas, TX 75216

Federal Holidays

Holiday Date

New Year’s Day January 1

Martin Luther King, Jr.’s Birthday 3rd Monday in January

Washington’s Birthday 3rd Monday in February

Memorial Day Last Monday in May

Juneteenth National Independence Day June 19

Independence Day July 4

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day November 11

Thanksgiving Day 4th Thursday in November

Christmas Day December 25

The President of the United States of America may declare additional days as a federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

C&A requirements do not apply, and a Security Accreditation Package is not required.