Statement of Work- Cheatham Dam HVAC Replacement.pdf

Cheatham Dam – HVAC Units Replacement

Statement of Work

Description:

This is for the purchase and installation of two (2) new 4-ton RTU HVAC units for Cheatham lock. There are two options: Option 1 includes installation of a new 4-ton split system at Cheatham lock. Option 2 includes installation of a new 7.5-ton split system at a warehouse building adjacent to Cheatham powerhouse.

Place of Delivery:

Base Contract & Option 1:

1179 Cheatham Dam Road Ashland City, TN 37015

Contractor shall coordinate with POC for deliveries.

POC:

Stephen Panter 615-987-7564 Stephen.R.Panter@usace.army.mil

Working days and hours: Mon.-Thu., 0600-1630, except Federal Holidays.

Option 2:

2250 Cheatham Dam Road Charlotte, TN 37036

Contractor shall coordinate with POC for deliveries.

POC:

Josh Barker 615-792-5380 Joshua.S.Barker@usace.army.mil

Working days and hours: Mon.-Thu., 0600-1630, except Federal Holidays.

mailto:Stephen.R.Panter@usace.army.mil mailto:Joshua.S.Barker@usace.army.mil

Scope of Work:

1. Equipment to be furnished and installed will be in accordance with the following specifications. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items to perform the work.

1.1. Perform all work in accordance with safety requirements in EM-385-1.

1.2. Removed equipment and refrigerants become the property of the Contractor to be disposed of in accordance with all applicable local, state, and Federal regulations.

1.3. Perform all work in a manner to prevent accidental damage to other property. In the event of accidental damage, the Contractor shall repair/replace as needed to restore that item(s) condition to pre-damaged state.

1.4. Selection and installation of all connections, controls, accessories, and other appurtenances must conform with the manufacturer’s recommendations. The flexible connections of both units for supply air and return air to existing ductwork are to be made at full size in accordance with standard industry practices.

2. Under the base contract, the contractor shall furnish the following:

2.1. Remove and replace the existing RTU-1 and RTU-2 HVAC units on the roof of the Cheatham lock operations building at 1179 Cheatham Dam Rd., Ashland City, TN 37015. The two (2) new high efficiency 4-ton RTUs installed must conform to the following requirements:

2.1.1. Nominal 4-tons of cooling, with a minimum of 49,000 Btu/hr net cool capacity

2.1.2. Packaged heat pump with minimum of 25,600 Btu/hr low temperature performance and

6kW auxiliary electric heating

2.1.3. Use refrigerant R-454B

2.1.4. Listed as UL 60335-2-40 compliant (refrigerant leak detection)

2.1.5. Minimum 1600 cfm

2.1.6. Minimum SEER/SEER2 of 16.2

2.1.7. Direct drive fans

2.1.8. Standard 2” air filter with hinged access panels

2.1.9. Provide vibration isolation features as recommended by the equipment manufacturer

2.2. Installation includes repairs, modifications, or replacement of the existing RTU curb required for mounting the new RTUs to the roof. Repair or replace any damaged flashing or membrane.

2.3. Provide and install all connections, controls, and accessories required for complete function of the newly installed RTU units with the existing mechanical system.

3. If Option 1 is exercised by the Government, the contractor shall furnish the following:

3.1. Remove and replace the existing split system at the Cheatham lock operations building at 1179

Cheatham Dam Rd., Ashland City, TN 37015. The new split system must be a 4-ton condenser unit and air handler unit matched set from a single manufacturer and conform to the following requirements:

3.1.1. Nominal 4-tons of cooling, with a minimum of 47,000 Btu/hr net cool capacity, minimum SEER/SEER2 of 14.2.

3.1.2. Heat pump with nominal 4-tons of heating capacity.

3.1.3. Use refrigerant R-454B

3.1.4. Direct drive fans

3.1.5. Standard 2” air filter with hinged access panels

3.2. The outdoor condenser unit is located on the roof of the lock operations building. The AHU is located in the lock operations building’s MCC room on the 2nd floor and suspended approximately 12ft above finished floor. Cheatham lock operations building is located in Cheatham County.

3.3. Provide and install all connections, controls, and accessories required for complete function of the newly installed 4-ton split system units with the existing mechanical system.

3.4. Follow manufacturer’s recommendations for refrigerant line sizing, do not allow or use refrigerant lines smaller than the manufacturer’s recommendations at any point. Any new refrigerant lines must be all ACR copper tubing or pipe, brazed, and installed in accordance with best industry practices.

3.5. Provide 1” thick minimum of closed-cell elastomeric insulation on refrigerant suction/return lines. Seal insulation completely against the ingress of moisture to prevent condensation and sweating. For exterior insulation apply a coating in accordance with industry best practices and the manufacturers’ recommendations.

4. If Option 2 is exercised by the Government, the contractor shall furnish the following:

4.1. Remove and replace the existing split system at the warehouse adjacent to Cheatham Dam

Powerhouse at 2250 Cheatham Dam Rd., Charlotte, TN 37036. The new split system must be a 7.5-ton condenser unit and air handler unit matched set from a single manufacturer and conform to the following requirements:

4.1.1. Nominal 7.5-tons of cooling, with a minimum of 91,000 Btu/hr net cool capacity

4.1.2. Packaged heat pump with minimum of 54,000 Btu/hr low temperature/heat performance

(at 17*F) and 6kW auxiliary electric heating

4.1.3. Use refrigerant R-454B

4.1.4. Listed as UL 60335-2-40 compliant (refrigerant leak detection)

4.1.5. Minimum AHRI rated combined unit efficiencies of 11.2 EER, 14.9 IEER, and 2.4 COP low temperature/heat performance (at 17*F)

4.1.6. Direct drive fans

4.1.7. Standard 2” air filter with hinged access panels

4.1.8. Provide vibration isolation features as recommended by the equipment manufacturer

4.2. The warehouse is located directly southwest of the adjacent Cheatham Dam Powerhouse in Dickson County. The outdoor condenser unit is located inside a small chain-link fence enclosure.

The indoor AHU is located on a mechanical mezzanine directly above the conditioned space and under the warehouse roof.

4.3. Provide and install all connections, controls, and accessories required for complete function of the newly installed 7.5-ton split system units with the existing mechanical system.

4.4. Follow manufacturer’s recommendations for refrigerant line sizing, do not allow or use refrigerant lines smaller than the manufacturer’s recommendations at any point. Any new refrigerant lines must be all ACR copper tubing or pipe, brazed, and installed in accordance with best industry practices.

4.5. Provide 1” thick minimum of closed-cell elastomeric insulation on refrigerant suction/return lines. Seal insulation completely against the ingress of moisture to prevent condensation and sweating. For exterior insulation apply a coating in accordance with industry best practices and the manufacturers’ recommendations.

5. In addition to the manufacturer’s standard warranty, for the base contract and all awarded options the Contractor must provide a full one-year Extended Warranty starting from the date of turnover of the newly installed system. This one-year Extended Warranty must include full coverage (including but not limited to full parts and labor) for repairs which shall not incur an out-of-pocket expense to the Government in case of any defect or failure of the installed system during the timeframe of the Extended Warranty.

Security:

AT/OPSEC Form 6055 contract paragraph requirements are as follows:

1: General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

2: Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on DoD property in the US shall be vetted by the District Security Office using the National Crime database and Terrorist Screening Database. Contract personnel shall comply with all personal identity verification requirements specified in facility policies and procedures.

Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

Since the work is being done within a controlled area but is expected to last less than six months, the investigation requirements fall under Category B1 for US Citizens and Category C for Foreign Nationals. Contract employees will need to be supervised/ escorted by a Corps employee while within the restricted area. In the event it is determined the contract will extend beyond six months, the contractor will need to comply with the requirements in Category B2 for US Citizens. Guidance and forms for the requirements are available on the Nashville District Public Website:

https://www.lrd.usace.army.mil/Submit-ArticleCS/Programs/Article/3667149/contracting/

Contract and sub-contract employees are not authorized to begin work on any contract until investigation requirements have been completed and notification has been made by the COR or the District Security Office.

Because the work is being performed in a restricted area, there are restrictions on use of persons either imprisoned or previously convicted of a felony. The Contractor shall not employ in the performance of this contract any person undergoing a sentence of imprisonment imposed by any court of a State, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, or the U.S. Virgin Islands, or the US Federal Government. The Contractor shall not employ in the performance of this contract any person who has been convicted of a felony imposed by any court of a State, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, or the US Federal Government.

Contractors and/or potential contractors wishing to attend a pre-bid meeting held at or in LRN restricted/controlled areas (such as a Power Plant or Navigation Lock) shall submit a Nashville District (LRN) Security Access Form to the Nashville District Point of Contact (LRN POC) five (5) days prior to the site visit or meeting. If submitting the document in less than five days, the Offeror/Bidder may not receive approval for participation. The LRN POC will notify the https://www.lrd.usace.army.mil/Submit-ArticleCS/Programs/Article/3667149/contracting/

Contractor if the request is approval or denied. Any pre-bid meeting which will cover anything other than public domain information shall be limited to US Citizens, except under unique circumstances. The Security Access Form and guidance is available at https://www.lrd.usace.army.mil/Submit-ArticleCS/Programs/Article/3667149/contracting/

Contractor is expected to prescreen their own job applicants for suitable candidates before submission to the U.S. Government. The U.S. Government will not screen potential candidates for you. Once the contractor has selected suitable employees to work on a government site, the contractor will submit them for processing as outlines above. Submission to the district security office must be accomplished prior to a contract employee’s site access. ACCESS NOT AUTHORIZED for any federal property nor to begin work on any part of the contract until investigation requirements have been met/completed and notification has been made by the COR or the District Security Office. There is no blanket approval, no waivers, no exceptions.

Each contractor employee is a case-by-case screening process. Preliminary results may require additional screening requirements before site access approval can be provided.

3: Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

4: Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

All contract employees and subcontractors shall always conduct themselves in a proper manner.

No alcoholic or intoxicating beverages or substances or illegal drugs or controlled substances not prescribed by a physician shall be possessed, consumed, or be under the influence of any such substance while on Government property.

The Contractor shall remove from the site any individual whose continued employment is deemed by the appointed receiving agent to be contrary to the public interest or inconsistent with the best interests of the U.S. Army Corps of Engineers.

https://www.lrd.usace.army.mil/Submit-ArticleCS/Programs/Article/3667149/contracting/

The Contracting Officer or the appointed receiving agent will require the Contractor to immediately remove from the work site anyone who is incompetent or who endangers persons or property or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform the work. Notification to the Contractor will be made in writing if time and circumstances permit. Otherwise, notification will be verbal and will be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract and immediate replacement shall be made as required.

The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage, or theft. The Government assumes no responsibility for theft, damage, etc., of the above. All incidents of theft (or suspected theft) of contractor materials, supplies, or equipment from project lands shall be reported to the COR.

5. Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS

222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract.

While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

- U.S. Department of Labor Veterans’ Employment and Training Service (VETS):

https://www.dol.gov/vets/

- Federal Veteran Employment Information: https://www.fedshirevets.gov/

- Veterans Opportunity to Work (VOW) Program: https://www.benefits.va.gov/vow/

- U.S. Army Warrior Transition Command Employment Index:

https://wct.army.mil/modules/employers/index.html

- Hiring Our Heroes: https://www.uschamberfoundation.org/hiring-our-heroes (End of special contract requirement)