Statement of Work Bulk Food Items (04102024).pdf

Ver: Mar 2013

Statement of Work (SOW)

1. INTRODUCTION: The Oklahoma Army National Guard (OKARNG) requires the ordering of and delivery of bulk food items to multiple OKARNG locations across the State of Oklahoma to include Fort Chaffee, AR. The

Government intends to award multiple (3) Firm-Fixed Price (FFP) Blanket Purchase Agreement (BPA). The BPA will have a base of 12-months, from date of award, and two 12-month options.

2. BACKGROUND: The OKARNG Food Service Office is responsible for supplying bulk food items for the

Culinary Specialists (92G – Military Occupation Skill (MOS)) to cook meals for the OKARNG Service Members (SM).

The Culinary Specialist is responsible for the preparation and service of food in the field or garrison food service operations such as:

• Standard and dietetic menus and recipes

• Preparation and cooking of various foodstuffs and bakery products

• Food and supply ordering

• Storage of meats, poultry, and other perishable items

3. SCOPE: The Contractor shall deliver all ordered bulk food items (canned goods, dry goods, fresh meats, frozen meats, fresh produce, dairy products, bread products, etc.), delivery equipment, tools, labor, supervision, and incidentals to approximately 12 locations across the State of Oklahoma to include Fort Chaffee, AR. The Government reserves the right to add/remove delivery locations and bulk food items supporting the mission of the Oklahoma Army National

Guard.

4. REQUIREMENT:

4.1 Deliver the bulk food items per the instructions in each Call order in accordance with the applicable industry standards, state and federal health regulations, and environmental regulations.

4.2 Deliver the bulk food items within 48-hours after receipt of the Call Order from the OKARNG contracting office, which will include the food item description, quantities, delivery date, location, and point of contact (POC) to receive the delivery.

4.3 Deliver on weekends at the Government facility/installation and other designated training locations as instructed in the Call order. The Government facility/installation and other training locations is not operational during recognized US holidays:

a) New Year’s Day: January 1st

b) Martin Luther King, Jr’s Birthday: January, third Monday

c) President’s Day: February

d) Memorial Day: May

e) Juneteenth National Independence Day: June

f) Independence Day: July 4th

g) Labor Day: September

h) Indigenous Peoples’ Day: October

i) Veteran’s Day: November 11th

j) Thanksgiving Day: November

k) Christmas Day: December 25th

4.4 Contractor's facility and food items shall meet the health/sanitation standards required by the USDA and the

Oklahoma State Department of Health.

4.5 The quantity of each item being ordered may be rounded up to the case quantity for perishable items.

Splitting/breaking cases is preferred by the Government for all non-perishable products.

4.6 The prices on all the bulk food items sold to the Government shall be as low or lower than those charged of the most favored customer for comparable quantities.

4.7 All dairy products, upon delivery, shall have a minimum of 10 days of good consumption prior to the expiration date of the product.

4.8 Develop and maintain a sanitation program to ensure sanitation and warehouse practices for food are monitored and evaluated in accordance with accepted industry standards. Records of sanitation inspections performed by the

Contractor shall be maintained and made available to the Contracting Officer Representative upon written request. The

Contractor's food storage areas and food transportation assets shall be made available to the Contracting Officer or the appointed representative, for inspection, upon verbal request.

4.9 Maintain a storage pest management program that assures pest management practices for food items are monitored and evaluated in accordance with accepted industry standards. These standards shall include, but are not limited to, the code of Federal Regulations, Title 21, part 110, Good Manufacturing Practices in Manufacturing, Packing, or Holding

Human Food, the Federal Insecticide, Fungicide and Rodenticide Act (as amended), and pertinent state and local laws regulations.

4.10 Deliver the bulk items ordered. If the item is out of stock or the quantity is short, the Contractor shall contact the

“Authorized Caller” on the Call order to get the authorization to substitute food item(s).

4.11 Contracting Officer's Representative (COR) or receiving Representative shall be identified in each delivery order.

4.12 Deliveries will normally be made once a month per location based on the training requirement and the unit’s mission. The Government reserves the right to require more than one delivery in the 30 day period at training locations, such as, Camp Gruber in Braggs, OK and FT Chaffee, AR.

4.13 Hours of Operation – bulk food items shall be delivered on date stated in the Call order. Delivery must be made between the hours of 8:30 a.m. CST and 4.00 p.m. CST. The contractor must notify the Delivery POC with the time of the expected delivery. If items are delivered beyond the specified time mentioned above, and the contractor made no contact with the Delivery POC, the delivery may be rejected, and the Government shall be given full credit.

4.14 Perishable bulk food items delivered damaged, spoiled, or less than 10 days of the products expiration date will be rejected by the Delivery POC, COR, or receiving Representative. The Government shall receive a credit for the items rejected.

4.15 Fresh fruits and vegetables shall be free from decay, well colored, and possess characteristics, normally associated with the requirement of U.S. Grade Standards.

4.16 All meats and poultry products shall exceed USDA minimum requirements, (i.e. ground beef shall not be less than

90% Lean and 10% Fat).

4.17 Bulk food items to be delivered shall meet all health/sanitation standards required by the USDA and the Oklahoma

Department of Health.

4.18 According to the industry standards, the Contractor will have a sanitary program in compliance with the Code of

Federal Regulations, to ensure sanitation and warehousing practices of the food, monitored and evaluated in accordance with all accepted industry standards. Records of sanitary inspections performed by the Contractor shall be maintained and made available to the Ordering Officer upon written notice.

4.19 Contractor shall provide a Contract Manager responsible for the performance of the contract and orders to be delivered. The name of the individual and an alternate, having the authority to sign documents and make decisions on the behalf of the company, shall be designated in writing to the Contracting Officer prior to the performance of award.

4.20 Contractor shall establish and maintain a complete Quality Control Program for the performance requirements of this agreement. The Quality Control Plan shall be submitted to the COR for Government review at the Post Award

Conference. The inspection system must be time specific. Records of the Contractor's quality inspections shall be maintained for the life of the contract and made available for Government inspection as requested. The Government must have a specific Contractor Inspector Representative to notify in case of complaints.

4.21 Special Agreement Requirements:

• United States Department of Agriculture Foods Certificate

• States Department of Agriculture Foods Certificate

• County Health Department Certificate (the county in which the Contractor’s business is located)

5. COMPETITIVE BPA CALL ORDERING PROCEDURES

5.1. A Request for Proposal (RFP) will be emailed to all the BPA Contractors containing the list of food items and quantities, delivery date(s), delivery address, the contact information of personnel to receive the items, and the dates due for questions & proposals.

5.2. The proposals will be evaluated using the “Lowest Price Technically Acceptable” (LPTA), which will be in the content of the RFP.

5.3. After the technical evaluation and the lowest price is identified, all the Offerors will be notified of the company that is LPTA and the amount.

5.4. If there is/are a Small Business amongst the BPA awardees that has not received an order, the Government reserves the right to direct award to the Small Business to ensure fair opportunity.

5.5. When the Call order is sent to the Contractor, the Contractor is required to sign the order and return to the

OKARNG contracting office. The COR will begin coordination/communication for the food items and the POC at the unit for delivery information.

6. DELIVERY POINT:

6.1. Deliveries shall be FOB Destination. Loading Docks are not available at all the listed locations.

6.2. Below is a listing of all units/delivery location & the Government reserves the right to adjust this list by adding and/or removing locations from the list:

Camp Gruber Training Center FT Chaffee

Hwy 10 Central Europe Rd BLDG 7047, Gate 19

Braggs, OK 74423 Ft Chaffee, AR 72905

Multi Readiness Center FT Sill

6800 N. Kelly Avenue 1962 Barbour St

Oklahoma City, OK 73111 Lawton, OK 73503

Broken Arrow AFRC Norman AFRC

8000 New Orleans St 4000 Thunderbird St

Broken Arrow, OK 74014 Norman, OK 73069

Mustang AFRC Sand Springs AFRC

430 Cedar Springs Lane 7520 W. 41st St

Mustang, OK 73064 Tulsa, OK 74107

Ardmore AFRC Muskogee AFRC

Veterans BLVD 6800 South Cherokee

Ardmore, OK 73401 Muskogee, OK 74403

Chandler Armory Altus Armory

800 Thunderbird Road 609 S Veterans Drive

Chandler, OK 74834 Altus, OK 73251

7. AUTHORIZED CALLERS:

Dennis Canard, phone (405) 228-5508, email: dennis.l.canard.civ@army.mil

Harvetta Taylor, phone (405) 228-5168, email: harvetta.r.taylor.civ@army.mil

Candice OBrian, phone (405) 228-5142, email: candice.i.obrian.civ@army.mil

MacKenzie Boyd, phone (405) 225-5573, email: mackenzie.a.boyd.civ@army.mil

The Government reserves the right to add/remove Authorized Callers.

8. CONTRACTING OFFICER’S REPRESENTATIVE:

To be provided at time of award.

mailto:dennis.l.canard.civ@army.mil mailto:harvetta.r.taylor.civ@army.mil mailto:candice.i.obrian.civ@army.mil mailto:mackenzie.a.boyd.civ@army.mil

EXHIBIT 1 – DELIVERABLES

Item Description U/I

Price Per

Unit of

Issue

Contract

Extended

Price

Min Order

Allspice OZ

Apples, Fresh, I00 count LB

Applesauce, # I0 CN

Bacon, 18-22 slice/lb (300 Slices) LB

Baking powder, 5 lb CN

Bananas, 401b case LB

Barbecue sauce, gallon GL.

Basil, sweet, crushed OZ

Bay leaves OZ

Beans, green, # I0 CN

Beans, kidney, # I0 CN

Beans, pinto, dry, 10# LB

Beans, pinto, dry, 50# LB

Beef, ground, chuck, 81/19 lean 8/5 LB

Beef, ground, patty, 30/5.3oz, 80/20 lean LB

Beef, ground, patty, 4oz, 80/20 lean LB

Beef, oven roast, rump, raw 2/22-25lb LB

Beef, pot roast, rump, raw LB

Beef, steak, cube, raw, 30/5 oz LB

Beef, steak, rib eye, 6 oz LB

Beef, stew, chunks, raw LB

Biscuits, canned, 216 ct, 20.2 oz CN

Bologna, sliced 320 5oz LB

Bread, crumbs, LB

Bread, French, loaf, 24 / 19.5 oz LB

Bread, hamburger buns, 4 inch, 4/12 cnt PK

Bread, hot dog buns, 12/12 cnt PK

Bread, rye, sliced 6/32oz LB

Bread, wheat, sliced, 8 / 24 oz LB

Bread, white, sliced, 8 / 24 oz LB

Broccoli, frozen, cuts, 20# LB

Cake mix, devil's food, 6 / 5 lb LB

Cake mix, yellow, 6 I 5 lb LB

Candy, assorted, hard, 24 lb LB

Carrots, diced, #10 CN

Carrots, fresh, 5 lb LB

Carrots, sliced, #10 CN

Catsup, tomato, 1,000 I 9 gram pc EA

Catsup, tomato, 24/ 14 oz OZ

Celery, fresh, 6-stalk, stick (3 lb) LB

Cereal, assorted, dry, boxes 96/1 oz EA

Cheese, American, sliced, 5 lb LB

Cheese, cheddar, shredded, 5# LB

Cheese, cottage, 4% LB

Cheese, mozzarella, shredded LB

Cheese, parmesan, 16 oz shaker LB

Cherries, maraschino, 1/2 gallon QT

Chicken, quarters 60ea / 8.5 oz qtrs LB

Chili, no beans, #10 CN

Chili, powder, dark OZ

Chili, with beans, #10 CN

Cloves, ground, l lb OZ

Coffee, ground, roasted, 6/2 lb LB

Cookies, individual wrapped, 120/ 2-count EA

Com bread mix, 5 lb LB

Corn meal, 25 lb LB

Corn starch, 24/ 1 lb LB

Corn, whole, #10 CN

Crackers, saltine, individual wrapped, 300/2pk LB

Cranberry sauce, jellied, #10 CN

Cream substitute, 2,000 2.8 gm ind pc EA

Cucumbers, fresh, 5 lb LB

Cumin, 14 oz OZ

Danish, individual wrapped, 2.75 oz EA

Dinner rolls, precooked 50 ea EA

Drink mix, cherry, cs EA

Drink mix, grape, cs EA

Drink mix, lemon aid, cs EA

Drink mix, lime, cs EA

Drink mix, orange, cs EA

Drink, soft, cola 12 oz CN

Drink, soft, diet cola 12 oz CN

Drink, soft, lemon-lime 12 oz CN

Eggs, fresh, large DZ

Eggs, hard boiled EA

Flour, general purpose, 25 lb LB

Flour, general purpose, 10 lb LB

Flour, mustard OZ

Frosting, chocolate, 11 lb LB

Frosting, white, 11 lb LB

Fruit cocktail, # 10 CN

Garlic, granulated 12 oz OZ

Garlic, powder 12 oz OZ

Ginger, ground 12 oz OZ

Grits, individual wrapped, 1 oz l 2 /24 oz EA

Ham, precooked LB

Ham, sliced LB

Hot sauce, 24 I 6 oz BT

Jelly, assorted, pc EA

Juice, grape, 32 oz, concentrate 12/32 CO

Juice, orange, 6 oz (48/6, cs) EA

Juice, orange, frozen, 32 oz, (concentrate 12/32 cs) EA

Juice, tomato, 12 / 46 oz CN

Lemons, fresh, 10 lb LB

Lettuce, fresh, head, iceberg, 24 count LB

Lettuce, shredded, 5 lb LB

Margarine, 1 lb LB

Margarine, 5 gram, 900 count pc EA

Marjoram, greuaa 4 oz OZ

Mayonnaise 4/ 1 qt GL

Mayonnaise, individual wrapped, 9 grams pc EA

Milk, chocolate, 1%, 1/2 pint EA

Milk, non-fat, dry, 5 lb OZ

Milk, white, 1%, 1/2 pint EA

Mushrooms, sliced, # 10 CN

Mustard 4/1 GL

Mustard, Flour 1/ 16 OZ

Mustard, individual wrapped, 1000/5.5 grams pc EA

Nectarines, fresh 20 lb cs LB

Noodles, egg, flat, 15 lb LB

Noodles, lasagna, 10 lb LB

Noodles, spaghetti 3/10 LB

Nutmeg OZ

Oatmeal cookie mix LB

Oats, instant, individual wrapped, 1.5 oz EA

Onions, fresh, yellow, 10 lb LB

Onions, fresh, yellow, 25 lb LB

Onions, green, fresh, 8 lb LB

Oranges, fresh, 38 cnt (40 lb) LB

Oregano, crushed OZ

Pancake mix, 6/ 5 lb LB

Paprika, ground OZ

Parsley, flakes OZ

Parsley, fresh OZ

Parsley, minced, fresh OZ

Peaches, fresh 22 lb cs LB

Peaches, sliced, # 10 CN

Peanut Butter, 5 lb LB

Pears, Fresh 38 lb LB

Peas, black-eyed, # 10 CN

Peas, frozen, 30 lb LB

Pecans, whole, 5 lb LB

Pepper, black, ground, 1 lb OZ

Pepper, black, pc EA

Pepper, red, ground 13 oz OZ

Peppers, jalapeno, pickled, whole CN

Peppers, jalapeno, pickled, sliced #10 cn CN

Peppers, sweet, green, bell, 5 lb LB

Pickles, dill, spear 2 / I gl GL

Pickles, relish, sweet 4/ 1 qt GL

Pickles, dill, hamburger 4/ I qt GL

Pie, apple, 10 inch, ready-to-bake EA

Pie, cherry, 10 inch, ready-to-bake EA

Pie, chocolate, 10 inch, thaw & serve EA

Pie, filling, apple, #10 EA

Pie, peach, 10 inch, ready-to-bake EA

Pie, pecan, IO inch, thaw & serve EA

Pie, pumpkin, 10 inch, ready-to-bake EA

Pimientos, 2.5 lb 24/2.5 CN

Pineapple, sliced, #10 CN

Pork & beans, #10 CN

Pork chop, center cut, boneless 6oz 27 cnt LB

Potato chips, individual wrapped, 1 oz EA

Potato, instant, #10 CN

Potatoes, fresh, 50 lb LB

Potatoes, fresh, 25 lb LB

Potatoes, frozen, shredded, 30 lb LB

Potatoes, sliced, dehydrated, 4/5 lb LB

Potatoes, sweet, # 10 CN

Poultry seasoning OZ

Radishes, fresh, 5 lb LB

Rice, long grain, 50 lb LB

Rice, long grain, 25 lb LB

Rosemary, ground OZ

Salad dressing, blue cheese, 1.5 oz pc EA

Salad dressing, French, 500/12 gram pc EA

Salad dressing, Italian, 500/12 gram pc EA

Salad dressing, ranch, 200/12 gram pc EA

Salad dressing, thousand island, 12 grams pc EA

Salad oil 1/35 lb OZ

Salsa, individual wrapped, 200 pc EA

Salt, individual wrapped 6/1,000 pc EA

Salt, seasoned, 32oz OZ

Salt, table, 24/26 oz OZ

Sausage, pork, 6':2# LB

Sausage, pork, patty, raw, 1/10 lb 2 oz 80/2 LB

Shortening, Fry oil, 35 lb LB

Soup & gravy base, beef, I lb OZ

Soup & gravy base, chicken, 1 lb LB

Soup mix, beef noodle, 1 lb LB

Soup mix, chicken noodle, I lb LB

Soup mix, tomato vegetable, 51 oz LB

Sour cream, 5 lb LB

Soy sauce, 5 oz 12/5 OZ

Spinach, fresh 10 lb LB

Steak sauce, 24 / 5 oz OZ

Sugar, brown, I lb LB

Sugar, granulated, 5 lb LB

Sugar, individual wrapped pc EA

Sugar, powered, 10/2lb LB

Sweetner, artificial, pc EA

Syrup, maple, individual wrapped pc EA

Tea, bag, ea bg makes 3 gl, 32 / 3 oz OZ

Tea, concentrate, liquid 24/ 4 oz OZ

Thyme, ground OZ

Tomato, paste, # 10 CN

Tomatoes, crushed, #10 CN

Tomatoes, diced, #10 CN

Tomatoes, fresh, 20 lb LB

Tortillas, 8" 20 dz\cs EA

Turkey, roast, raw LB

Vanilla, flavoring GL

Vinegar, white 6/1 GL

Watermelon, fresh 2ea EA

Wieners, beef, 10 lb cs, 80 ct PK

Whipped cream, can 12114oz CN

Worcestershire sauce, 5 oz 12/5 OZ