Statement of Work - Building 640 Furniture.pdf

STATEMENT OF WORK

341 CES/CEIHD

Malmstrom AFB, MT

Dormitory 640 Furniture Installation

1. Scope of Work :

1.1 Overview: The contractor shall provide all personnel, equipment, tools, materials, supervision, new furnishings and other items and services necessary to perform all work required for the installation, of dorm furniture in Building 640, Malmstrom AFB as defined in this Statement of Work (SOW). The Contractor shall perform the standards in this contract.

1.2 The following will apply to all furniture pieces:

a. The finish color will closely match existing items.

b. All exposed finished surfaces will have a durable protective clear coat applied.

c. A color sample can be requested after the contract is awarded.

d. No use of MDF, particle board, press board, or wafer board will be accepted.

e. No laminated surfaces or vinyl wrap will be accepted.

f. No glued on or pressed on molding or trim will be accepted.

g. Plywood will be accepted only on interior surfaces, ie drawer sides, bottoms, and back, not the drawer face.

h. Include pictures of design of each piece (not our pictures).

i. All exposed finished surfaces will be solid oak construction. Red oak is acceptable, plywood or veneer is not.

1.3. Twin bed with frame that will fit Twin XL mattress 80”l x 38”w. Quantity 148.

a. Captain style bed.

b. Mattress/frame top area will be fixed, not a raisable configuration.

c. Below bed unit will be 3 drawers with minimum 150-pound ball bearing drawer glides on each side of each drawer.

d. Headboard will have bookcase with 2 shelves, tack board, led lighting, electrical outlet with USB ports, and a headboard storage pullout with 2 shelves supported by minimum 150-pound ball bearing drawer glides on each side. Must be universally usable at either end of bed (not affixed to it). Should have smooth solid bottom or casters enabling ease of movement on carpeted floor.

e. Beds must be on casters capable of supporting bed, contents in bed, and person sleeping.

f. Mattresses required to be Twin XL innerspring heat-sealed 80”L x 38”W, with Nylon cover impervious to bodily fluids. Navy blue in color. Seams must be inverted.

*photos provided as visual representation

1.4 Two drawer dresser/wardrobe specifications must meet the following. Quantity 148.

a. Approximate dimensions: 30” W x 24” D x 72” H

b. The wardrobe interior shall have a full-width hangar rod installed from side to side.

*photo provided as visual representation

1.5 Pedestal desk specifications must meet the following. Quantity 148.

a. Approximate dimensions: 42” W x 24” D x 31” H

b. Keyboard drawer set to the right side of center and 3 drawers stacked on left side.

*photo provided as visual representation

1.6 Dining Chairs specifications must meet the following. Quantity148.

a. Metal frame, powder coated matte black.

b. Solid oak seat, no wraps.

*photo provided as visual representation

1.7 Dining Tables specifications must meet the following. Quantity 76.

a. 24” square wood top

b. Metal pedestal base, powder coated matte black.

c. Floor levelers on base.

*photo provided as visual representation

1.8 All shipping/handling and installation costs must be included in total price.

Damaged items will not be accepted. Must provide 48 hours prior notice to schedule delivery. Contractor representative to accompany Air Force inspection personnel during inspection of completed work to acknowledge any damages discovered in furnishings or facilities.

2. Contractor Requirements:

2.1. Contractor Employees: The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

2.1.1. Security Requirements: Personnel clearance and access shall be coordinated with the Contracting Officer.

2.2. Government Inspection: All work performed by the Contractor is subject to inspection and acceptance before payment. Inspection of completed work will include Contractor’s representative accompanying Air Force personnel to identify damages to both facilities and furnishings to acknowledge findings.

2.3 Hours of Operations: The contractor shall perform the services required under this contract during the hours of 7:30 a.m. to 4:30 p.m., Monday through Friday, excluding Saturdays, Sundays, legal holidays and down days. Those hours are set due to residents occupying the rooms and daily work schedules. Work shall be performed in a manner to create minimum disturbance and inconvenience to the base transportation system. Contractor personnel will be limited to work areas.

2.4 Disposition of Materials: All materials, to include packing materials, shall be removed from the site and disposed of off base. The work site shall be maintained clean and free of debris at all times and shall be clean at the completion of work each day. It is the contractor’s responsibility to set up disposal and removal to an off-base location and a dumpster will not be provided to the contractor. During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets, and such type of material. The contractor shall not use protective materials that will leave any type of residual print, outline, or imaging on any furniture or building materials.

2.5 Damage to Government Property: The Contractor shall immediately notify the Dorm Facility Manager and Contracting Officer when damage to government property is discovered. The Contractor shall provide a proposal for repair.

Accidents, abuse, misuse, i.e., are examples of damage to be identified.

Inspection of completed work will include Contractor’s representative accompanying Air Force inspection personnel to identify damages to both facilities and furnishings.

2.6 Hazardous Waste: Any hazardous waste or material used or generated by the Contractor shall become the property of the Contractor. The use, generation, and disposal of all hazardous waste or material will be the responsibility of the Contractor and shall be handled in accordance with all federal, state, and local hazardous waste and toxic substances control regulations.

2.7 Period of Performance: 180 days/TBD after receipt of contract.

2.8 Safety Requirements: The Contractor will comply with all OSHA and NEC standards.

3. General Information:

3.1. Scope of Work: The Contractor shall furnish new furniture, all tools, materials, and labor to deliver, assemble and install furniture items for Dormitory 640. Said building has three floors with 144 bedrooms in total, with stairwell access only. Delivery truck staging site will be within 200 feet of entrances.

The contractor shall not work more than six rooms ahead without prior authorization. The rooms are occupied and will be at the time of the furniture decommission/installation. Working too far ahead lends to that not happening.

Removing furniture without same day installation is not acceptable.

3.1.1. Work Schedule: The Contractor will be responsible to contact the 341 CES Unaccompanied Housing Management Office, for delivery and installation coordination. Contact the Contracting Officer prior to delivery/ installation for a point of contact and phone number.

3.2 Service Requirements: The Contractor shall provide the following service requirements:

3.3 Installation, inspection, and disposition of furniture per the following schedule:

a. Delivery and assembly of new furnishings, removal of old/existing furnishings from specified rooms, and installation and inspection of new furnishings. Air Force representative and contractor representative must complete inspection of furnishings before moving to next room.

b. Inspection of new furnishing being installed will include:

1. Check all furniture for proper operation of drawers.

2. Check all furniture for cracks, splits, and bad glue joints.

3. Check that casters work properly on bed.

4. Check that bed deck opens/closes properly.

5. Check for damages. (Scratches, dents, and gouges.)

6. Check for damages to facility.

7. Check for loose/extra hardware/screws on floor in room.

All discrepancies acknowledged by Air Force and contractor representative with pictures annotating building and room of discrepancies.

c. Any new items in excess of what is required for installation will be delivered to BLDG 410 Furnishings warehouse.

d. Damaged new furnishings that are not repaired and put into service will be disposed of by contractor and shortage of delivery quantity will be annotated, not left at furnishings warehouse or in dormitory. The Air Force will not be responsible for repairing or finishing touch-up of damaged furnishing.

4. Removal of Furniture:

4.1 The contractor will be responsible for removing old furniture in each room before the installation of the new furniture being provided. Dorm furniture that is being removed will be the responsibility of the contractor to dispose of. No storage of removed furnishings will be provided to the contractor. No furnishings will be stacked/stored outside on lawns, sidewalks, or parking lots. See pictures for examples of what is not acceptable. items removed must be disposed of by the contractor off Malmstrom AFB.

5.1 Items being removed from each room include:

a. Bed Frame. Headboard, foot board, mattress.

b. Desk

c. Desk Top Hutch

d. Two Dressers

e. Nightstand

f. Fan

g. Lamp

h. Some rooms have bunk beds; current quantity is approximately five with bunk beds.

5.1.1. Submitted proposals will include:

a. Detailed plan for disposal of removed furniture and waste materials to include specifics of how and where waste will be disposed of.

b. Detailed plan for delivery and storage of new furnishings.

c. Pictures of proposed furniture pieces. Do not reuse reference images within the Statement of Work.

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