Statement of Work bldg 20225-updated_Redacted.pdf

Statement of Work Tech Hardware Refresh for Base Theatre

Kirtland AFB, NM

MAR 2026

1. PURPOSE

1.1 Scope

This Statement of Work (SOW) provides for the hardware necessary to operate the Kirtland AFB Theatre to be modernized.

Modifications to this SOW will be authorized by the Contracting Officer. Authorized modifications shall be integrated into the project by the contractor. Change Orders must be approved by the Contracting Officer prior to implementing any changes or additions.

1.2 Objective

The objective of this SOW is to document the requirements to install newer, modern hardware necessary to operate the base theatre while maintaining compliance with the KAFB Comm Standards.

1.3 Background

The public address system at the Kirtland AFB Theater is antiquated and failing, with severely degraded sound quality that prevents attendees from hearing clearly during events. Replacement parts are unavailable, making repairs impossible. This issue significantly hampers the execution of mission-essential events such as Change of Command ceremonies, retirements, and mass briefings, particularly during the high-traffic spring and summer months.

2. Requirements

2.1 Requirements

Using a combination of GFE equipment already present at the theater - base projection system, and new equipment installed by the contractor, the PA system will be modernized to suit the needs of the space.

2.2 Places of Performance

The place of performance shall be inside located on Kirtland AFB, New Mexico.

2.3 Performance Period

The Government desires delivery of all work to be accomplished within 365 calendar days, to include holidays, of contract award. Any request or justification for change shall be made to the Contracting Officer in writing and must be approved by the Contracting Officer.

2.4 Schedule

The contractor shall provide a preliminary Integrated Management Schedule (IMS) at time of contract proposal each individual site. The overall schedule shall not exceed 365 days.

Contractor shall provide a Government approved final schedule within 14 working days prior to on-site work.

3. Project Execution

3.1 Site Coordination

The contractor shall coordinate with a minimum of ten (10) business days prior to arrival on site.

3.2 Government Delays

In the event that a government-caused delay requires the contractor to incur schedule delays or additional costs, the contractor must document and submit these changes to the Contracting Officer for their review and consideration prior to any change in schedule.

3.3 Routine Working Hours

Routine work efforts shall be performed during normal installation operating hours. Normal installation operating hours are Monday through Friday, 06:00 to 17:00.

3.4 Contractor Supervision

The contractor shall be responsible for supervision of all contract personnel and performance of all contractor-related functions.

3.5 Safety

No personnel presenting potential threats to the health, safety, security, general wellbeing, or operational mission of the installation and its population shall be employed by the contractor during the execution of this SOW. Compliance with AFI 91-202, Air Force Mishap Prevention Program is mandatory. The contractor must develop a site-specific Safety and Health Plan.

3.6 Environmental

The contractor will be required to coordinate, populate, and submit any documentation required by Kirtland AFB, the city of Albuquerque, state of New Mexico, and Federal Government for environmental sensitive actions and materials. Examples include, but are not limited to:

• Fugitive Dust Permit

• Storm Water Pollution Prevention Plan (SWPPP)

• AF 103 Digging Permit

• Form 592 Burn Permit

• Kirtland AFB Landfill Permit

Coordination by the contractor with the Civil Engineering and Environmental offices of Kirtland AFB is to be performed for acquisition and submission of environmental documentation.

3.7 Implementation

The contractor shall have ultimate responsibility for the successful installation of the new equipment. The equipment will be installed correctly, meet the needs identified in this Statement of Work, and be in good working order at project completion. Any work deemed non-compliant shall immediately be re-worked at the contractor’s expense. This task shall include all necessary work required to connect to the existing infrastructure providing a fully functional solution.

The contractor shall plan and manage daily operations and activities associated with providing this requirement to ensure necessary processes and activities are performed to provide an effective and acceptable system. The contractor will employ effective management tools and methods to assure control of cost, schedule, and performance.

The contractor shall conduct, support, or participate in program management and technical reviews, meetings, and conferences, as required, to ensure effective and efficient SOW execution.

The contractor shall ensure protection of government property to prevent damage during the period of time the property is under the control or in possession of the Contractor. The Contractor shall ensure that any damages incurred during the execution of this SOW shall be repaired at the contractor’s expense.

3.8 Conformance to Standards

All equipment and system solutions shall conform to the applicable industry standards and mil specs as identified in attached KAFB Comm Standards document. Also, if any standards are not identified, but are applicable, the contractor shall conform to those as well.

3.9 System Turn Over

The contractor shall assist the Government in completing the AFTO Form 747, Communications and Information Systems Acceptance Certificate. Configuration Management information shall be provided to and the site as part of this SOW as PDF files. The contractor shall provide as-built documentation including, but not limited to:

a) The as-built documentation shall also include cable and power drawings/specifications, floor plans, and engineering specifications generated in support of the installation of the system.

b) The documentation shall include drawings that depict the overall installed system configuration.

c) The documentation shall also include an equipment listing with serial/model numbers and manufacturer specifications.

d) The Contractor shall provide an inventory of any newly installed equipment, identification of test results, site-specific “as-built” engineering drawings, and a summary of any open items.

e) Completed test results.

All newly installed/reconfigured equipment and material (i.e., cabinets, racks, termination blocks, patching, cables, etc.) shall be permanently identified through stenciling or tags.

Handwritten tags are not permitted. Red-lined drawings are unacceptable. All network topologies in the Air Force are considered both sensitive and proprietary.

3.10 Performance of Services During Crisis

Performance of Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander. Services covered by this task are determined to be non-mission essential for performance during crises according to DoDI 3020.37. However, in the event of a crisis, or a significant emergency is declared, the Contracting Officer will contact the contractor to notify them of the situation and any possible changes to responsibilities. Upon notification, the contractor shall perform special event services due to contingencies, natural disasters, including facility operation on an extended basis up to 24 hour per day, etc, as required. In the event of verbal notification, written confirmation of such notification will be provided within 5 calendar days. If addition costs are incurred under this paragraph the contractor shall have up to 30 calendar days to request equitable contract price adjustment.

3.11 Conditionals

Throughout the execution of work, the Contractor will need to coordinate with any tenants of the building(s) detailed within the 2.2 Places of Performance to minimize impact of each entities’ presence.

4. Technical Requirements

4.1 Modernization Tech Refresh

Using a combination of GFE equipment already present at the theater – base projection system, and new equipment ill integrate plus update the Comms / Theater setup. In the new setup the Theater will have 5.1 surround sound.

The completed system will have two touch panels for system control. The table mounted unit in the theater control booth will have complete system controls for use by theater personnel. The wall mounted unit at the front of the theater will be password protected and only have controls to turn the projector with system sound on and off (plus volume level control) and activate/deactivate the Bluetooth input. There will be 4 wireless microphones available for check out from theater personnel (for use by Comms). The available microphones will consist of 2 handheld and 2 body packs with over the head microphones. At the front of the theater there will be an input box that can accept video/audio either from an HDMI or a USBC. This signal will be output to the system as HDMI signal. There will also be a Bluetooth receiver that will be able to pick up audio signal from the rear of the Theater ground floor.

All hardware is the most current model necessary to ensure there is no degradation in the deployed systems’ integrity or reliability, ensuring will meet the operational needs of its tenants far into the future.

4.2 Removal and Disposal

Any existing equipment removed by the contractor pursuant to the objectives of this project is to be evaluated by Should we decide to retain the old equipment to be repurposed, we will take possession. Should we decide the old equipment is to be disposed of the contractor will be responsible for disposition.

5. TESTING REQUIREMENTS

5.1 General Testing Requirements

The contractor shall perform testing and inspections of all systems solutions to ensure the technical adequacy and accuracy of all work, including reports and other documents required in support of that work.

5.2 Site Acceptance/Project Completion

Site acceptance and project completion shall be considered as accepted/completed per the Services Summary in this SOW and the successful testing of the installation. Only a Government MFT member shall authorize site acceptance (receipt of a Contractor provided site acceptance form) showing the site agrees that all testing and implementation was successful. Site acceptance is required prior to invoicing.

The Contracting Officer Representative will be the final signatory on the site acceptance form.

The contractor shall notify the Government upon completion of all delivery order tasks. The Government reserves the right to refuse final acceptance until all discrepancies have been resolved to the satisfaction of the Government. The contractor shall prepare a project discrepancy list, report detected issues during meetings, and track all discrepancies until resolved. The Government will review and monitor all discrepancies and deliverables. The discrepancy list shall include any problem(s) detected and identified during the upgrade. The contractor shall retain a history of discrepancies. Problems identified during the upgrade period shall be documented, provided to the Government, and corrected prior to final acceptance.

Site acceptance shall conclude upon successful installation, commissioning, connecting, and testing of the system, and receipt of all deliverables. The contractor’s task completion form or an AFTO_747 shall be used to document this completion. The document shall be forwarded through the SOW manager for approval prior to base signature. Invoices shall be submitted no later than 10 business days after site acceptance.

5.3 Final Invoice

The shall complete and authorize the final invoice upon receipt of the receiving report in Wide Area Workflow. The shall validate the receipt of all CDRLs prior to authorizing the final invoice.

Once site finalize project acceptance then that site can be invoiced. Each contract CLIN shall be invoiced separately at project completion. Milestone based billing will not be accepted.

6. LOGISTICS SUPPORT

6.1 Warranty

Warranty period shall begin upon site acceptance (reference paragraph 5.1.1 of this SOW). The contractor shall provide post cut services and warranty support for workmanship deficiencies and equipment installed for a period of a twelve-month (12) warranty or manufacturer’s standard commercial warranty, whichever is longer. The contractor shall provide written procedures and required information (24/7 contact number) for sustainment and warranty services prior to cutover in the site acceptance form or as an attachment to the site acceptance form. This information shall include, but is not limited to, written confirmation of the warranty period and phone numbers and contact information/procedures for technical support, troubleshooting assistance, and replacement of faulty cards/equipment. The contractor shall notify the sites Program Manager or COR ninety (90) days prior to warranty expiration.

6.2 Packaging, Handling, Storage, and Transportation.

The contractor shall be responsible for packaging, handling, storage, transportation, staging, and deployment of any equipment and materials provided as part of this SOW. The contractor shall be responsible for the removal and disposal of items installed/replaced under this installation and shall comply with all applicable industry rules and regulations. Any equipment removal and/or disposal shall be coordinated with a designated official at the host base communications squadron.

6.3 Equipment Removal

Contractor shall be responsible to decommission and remove all wiring, equipment and associated hardware identified by the Government or site survey.

5352.201-9101 Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for AFGSC (Air Force Global Strike Command) acquisitions please contact the Director of Contracts, Air Force Installation Contracting Center, Operating Location - Global Strike (AFICC/KG OL-GSC) via the following e-mail workflow address:

ig.afica_kg.workflow@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number

(571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Jun 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-

113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-

216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

5352.223-9001 Health and Safety on Government Installations (Jul 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.