Statement of Work B1217_B3252 HVAC Systems_8May25.docx

STATEMENT OF WORK

For Repair HVAC System for OSS B1217 & B3252 8 May 2025

1.0. DESCRIPTION OF SERVICES

1.1. Scope of Work. The contractor shall provide all materials, equipment, tools, parts, permits, transportation, personnel, labor, supervision, and management to perform the design, fabrication and installation of a complete HVAC System within the existing Operations Support Squadron Building located inside the new Secure Compartmentalized Information Space (SCIF) located at Building 1217, Joint Base Andrews, MD 20762. And to demolish and replace two boilers, four pumps, valves, piping, thermometers, and gauges located at Building 3252, Joint Base Andrews, MD 20762. The Contractor shall disconnect and reconnect gas, electric, and controls.

1.2. Project Objective. The objective of this project is to design and install/modify turnkey HVAC systems in compliance with Joint Base Andrews (JBA) CE design guidelines, Public Laws, Federal Regulations, and manufacturer’s instructions. Contractor must review base design guidelines for constructability and advise of possible problem areas prior to performing installation services. All work shall meet or exceed acceptable standards and codes of the building trades, and be completed in a neat, substantial, and workmanlike manner. Ventilation, filtration, lighting, electrical devices, and fire protection shall be provided by the contractor as required for compliance with International Building Code (IBC), National Electrical Code (NEC), National Fire Protection Association (NFPA), OSHA and applicable AFIs. The contractor shall meet the JBA Design Compatibility Guidelines (DCG) Sections which address: Underground Utilities, Electrical Systems, Lighting, Fire Detection and Suppression Systems, Utility Shutdowns, and JBA’s Drawing & Drawing Submittal requirements.

1.2.1. B1217 HVAC: Due to the installation of a new SCIF area located inside B1217, the contractor shall provide a complete and functioning Building Management and Automatic Temperature Control System. By integrating new equipment into the existing system in accordance with the system's intended purpose as described in the plans. Work includes but not limited to:

· Furnish and install HVAC Control Panel and Enclosure with a local color touch screen display.

· Furnish and install thermostat.

· Furnish and install six VAVs with BACnet Controllers and hot water control valves.

· 6” VAV – Total 3

· 10” VAV – Total 2

· 12” VAV – Total 1

· Package Unit – Total 1

· Furnish and install BACnet communication wire from Control Panel to VAVs (6).

· Program and confirm proper sequence of operations for RTU and VAVs.

· Provide standard operations and maintenance manuals and control as-built drawings.

· Provide (4) hours of training session on the new web interface via computers, cell phones, and tablets.

1.2.2. B3252 HVAC: The following is a list of major items of work to be accomplished by the Contractor. The list of the major items of work is not intended to be a complete list of every operation to be performed. All work incidentals to these major items of work shall be performed by the contractor to furnish the Government with complete and usable deliverables at no additional cost. The contractor shall:

· Demo existing boiler

· Demo 1 boiler pump

· Demo 2 system pumps

· Demo valves, piping, and gauges

· Disconnect gas, electric, and Siemens controls

· Install 2 boilers

· Install 2 boiler pumps

· Install 2 system pumps

· Install valves, piping, gauges, thermometers, and strainers

· Reconnect gas, electric, and Siemens controls

· Perform factory start up with combustion analysis

1.2.3. Roof/Ceiling Penetrations: The contractor shall identify requirements, and/or make use of existing roof/ceiling penetrations required to achieve proper installation of the HVAC system. If roof/ceiling penetrations are not available, the contractor shall provide a list of all necessary penetrations and locations needed to complete the requirements of this work package to the Government technical representative. The requirements shall be submitted to the Government.

1.2.4. Parts and Materials. The contractor shall ensure all parts and materials are new, and conform to the equipment manufacturer’s specifications, unless otherwise approved by the Contracting Officer.

1.2.5. Project Changes. No alterations, additions, or deletions shall be made unless prior approval from the Contracting Officer. The contractor shall not perform any other work (e.g. alterations, additions, or deletions); other than those identified in the contract. If the contractor determines there are changes that need to be made to the contract, the contractor shall submit documentation for changes to the Contracting Officer. The contractor shall not proceed with any changes until a modification reflecting the change is issued by the Contracting Officer.

1.2.6. Drawings and Manuals: Two sets of manufacturer’s design drawings shall be submitted for approval. Two sets of operator instruction manuals, maintenance service manuals and parts listing manuals shall be provided. The manuals shall be written in the English Language.

1.2.7. Standard Products: The unit replacement filters shall be new and regularly advertised products in order to provide a constant source of replacement parts and technical assistance.

1.2.8. Inspection/Acceptance: The contractor and government designated representative will perform a final walk though and inspection of the completed work. Any punch list items shall be documented and corrected prior to government acceptance. In addition, the worksite shall be thoroughly cleaned using materials and procedures recommended by the manufacturer. The contractor must remove all equipment, containers, and all other construction material upon completion of the contract. The contractor must dispose of all trash, debris, and excess material at a permitted site.

1.2.9. Warranty Terms: The contractor shall provide a warranty for their work for a minimum of one year. The warranty shall include the manufacturer’s standard commercial warranty.

2.0 SITE LOCATION:

2.1 Work shall be performed at two locations:

· The contractor shall install/modify the SCIF HVAC system in the existing building 1217 to account for new architectural layout.

· The contractor shall demo/install boilers, pumps, valves, piping, and gauges located in building 3252.

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished Property. There is no government furnished property.

3.2. Government Furnished Facilities. The government will make available facilities located in Buildings 1217 and 3252 Joint Base Andrews, MD. The government will provide the contractor (if requested) with access to utilities such as power and water (if available) to accomplish all work in this requirement. The contractor shall identify its utility needs and shall submit a request to the Contracting Officer prior to tapping into any utility line or resource. The government will also provide contractor personnel access to restricted areas/facilities if necessary to accomplish all work in this requirement. The government will identify the contractor areas needing additional access requirements prior to starting work.

3.2. Government Furnished Services. The government should provide 120V power circuits to new VAVs and a circuit within 10 feet of the HVAC Control Panel location.

4.0. GENERAL INFORMATION

4.1. Contract Manager. The contractor shall provide an on-site contract manager who shall be responsible for contract performance and can act for the contractor on all matters relating to the daily operation of the contract. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent shall be designated in writing to the CO. The Contract Manager and alternate must be able to read, write, speak, and understand English.

4.1.1. Availability of Contract Manager. The contract manager or alternate shall be available within 60 minutes during normal duty hours (paragraph 4.2) to meet on the installation with government personnel (designated by the CO) to discuss problem areas. After normal duty hours the director or designated alternate shall be available within 3 hours. The Contract Manager or alternate shall be available for contact by telephone 24 hours a day, seven days per week, including holidays.

4.2. Working Hours. The contractor shall perform services between the hours of 7:00 a.m. and 4:00 p.m., Monday through Friday, excluding Saturdays, Sundays and Federal Holidays. If the contractor desires to work after 4:00 p.m., weekends, or during Federal Holidays, the contractor must submit the request to the government at least 24 hours in advance. Each request will be considered on a case-by-case basis.

4.3. The following Federal Holidays are observed at Joint Base Andrews, MD.

New Year’s Day: January 1st Martin Luther King, Jr.’s Birthday President’s Day Memorial Day Juneteenth National Independence Day: June 19th Independence Day: July 4th Labor Day Columbus Day Veteran’s Day: November 11th Thanksgiving Day Christmas Day: December 25th

4.4. Replacement of Government-Furnished Property. Should any Government furnished property require replacement, the Government shall be responsible for material cost, with the exception of equipment requiring replacement due to damage by contractor personnel or contractor equipment. The contractor shall submit requests for replacement of government-furnished equipment to the government project manager for processing. Such requests shall specify the reason for the replacement request.

4.5. Warranty Replacement. The Contractor shall be responsible for honoring manufacturers and contract warranties and shall maintain on-site records of equipment bearing warranties. The contractor shall provide support documentation for any warranty claims.

4.6. Emergency Services. The government will provide fire and police services. There are no emergency medical services available on base. The contractor shall dial 911 for emergency medical services.

4.6.1. Listing Of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and type of investigation, if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to the Contracting Officer and sponsoring agency’s Security Manager. An updated listing shall be provided when an employee's status or information changes.

4.6.2. Pass And Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

4.6.3. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires.

e.g. terminated for cause, retirement, etc., and turn them in to the issuing office.

4.6.4. Traffic Laws. Contractor employees shall comply with all base traffic regulations. Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action.

4.6.5. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

4.6.6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Joint Base Andrews.

4.6.7. Reporting Requirements. Contractor personnel shall immediately report to an appropriate government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

4.6.8. Physical Security. Contractor employees shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.7. Safety. The contractor shall comply with all applicable laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities.

4.8. Work Area. The contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor is responsible for removal and proper disposal of all job related waste material at a permitted site.

4.9. Security and Personnel Access. Strict security and personnel access control shall be maintained. To gain entry into restricted areas, contractor personnel must be listed on an Entry Authorization List (EAL), have proper identification (two forms, one of which must have a photograph), be identified by Government escort personnel, and be physically escorted on site by authorized escort personnel. Every effort will be made to coordinate these requirements in advance; however, there may be delays of up to 15-30 minutes when escorts are required, and contractor personnel should anticipate delays.

a. Five days prior to the initial commencement of work, the contractor must submit to the COR a list containing the names and SSAN of all employees who will be engaged in restricted work areas. The contractor will also submit a list of vehicle descriptions and serial numbers for the vehicles brought into the restricted area. The COR will then prepare an Entry Authorization List for approval. The EAL will be updated every thirty (30) days thereafter, or until such time as the list has been altered by 25%, at which time an entirely new list must be submitted by the contractor to the COR. After the initial list has been submitted, all changes must be submitted 48 hours in advance of the added person’s required access to the site. The requested changes will be submitted to the COR in writing.

b. For entry into controlled areas, the contractor shall contact the sponsoring agency to arrange for an escort and to coordinate the work time. The COR will provide a list of points of contact and phone numbers for controlled area access. Attempts to enter unannounced controlled areas will be considered a security violation.

c. Contractor personnel shall avoid restricted and controlled areas, unless work is to be accomplished in restricted and controlled area and all necessary coordination and pre- announcements have been made.

4.10. Base Entry Requirements. The contractor shall obtain Government identification documents for all employees, by submitting an application to the COR. The contractor must provide the full name, social security account number (SSAN), driver’s license number (including state), and hours of required access, for each contractor employee. Any employee who does not have a driver’s license must provide another official form of picture ID. Any employee desiring to bring a privately owned vehicle on Joint Base Andrews must provide proof of automobile registration and at least the minimum required liability insurance, as well as a valid driver’s license.

4.12. Documentation

Documented proof of all certifications and training shall be maintained on file by the contractor. These documents shall be made available to the Contracting Officer when requested.

4.13. Contractor Vehicle Requirements. All vehicles used in the performance of the contract shall be properly registered and meet local, state, and federal safety and emissions requirements. Each contractor vehicle shall have the Contractor Logo neatly exhibited on each side of the cab. The sign must use at least 2" high letters. Vehicles shall be in satisfactory mechanical condition and present a neat and clean appearance. Any vehicle(s) not so maintained may be ordered removed from the base by and at the sole discretion of the CO, until satisfactory repairs are made. The contractor shall operate vehicles to comply with base traffic regulations. Vehicle- mounted communication equipment shall conform to all applicable base and federal frequency regulations and avoid conflict with existing frequencies.

4.14 Employee Uniforms. No uniforms are required; however, employees should present clean and professional appearance.