Statement of Work 6100036338.pdf

Statement of Work Emergency Roof Truss Repairs

Berks County, Straustown Stockpile #02 Building# 0510203

Project #11895741 – FM 6304

I. SUMMARY

A. The Department of Transportation (PennDOT) is issuing a request to provide Emergency Roof Truss repairs. The following list of documents made part of this procurement will provide the bidder with the information needed to bid:

• Attachment A, Project Specification

• Attachment B, Green Plan

• Attachment C, Location Map

• Attachment D, Terms & Conditions

• Attachment E, Building Permit

• Attachment F, Site Plan

• Attachment G, Drawings

• Attachment H, Diverse Business Requirements

B. All work completed under this solicitation must be in accordance with all documents referenced above and the terms and conditions in the Invitation to Bid.

II. GENERAL REQUIREMENTS

A. All prospective venders, before submitting a bid, must thoroughly familiarize themselves with the existing conditions at the project site. This opportunity will be provided at the Walk-Through. Should any discrepancies arise between the existing conditions and the plans and specifications, they shall be reported to the Bid Contact prior to the Bid Submission Due Date and Time.

B. The Mandatory Walk-Through will begin at the designated time and location identified in the bid project delivery schedule below.

C. Within three (3) days of the Contractor receiving the Notice to Proceed, an Initial Job Conference will be scheduled with the District Facilities Administrator.

III. BID AND PROJECT DELIVERY SCHEDULE

Time is of the essence. It is critical that prospective bidders understand and adhere to the following timeline for bidding and project completion.

1. Bid Timeline

Mandatory Walk Through November 17, 2015 @ 10:00 am

Bid Submissions Due November 19, 2015 @ 10:00 pm (Electronic via the Portal)

2. Project Timeline

Project Completion: Must be completed and approved by the District Facilities Administrator 30 days after the award date.

Berks County, Straustown Stockpile #02 Building# 0510203

Project Photos as Described Must be completed and approved by the In the Project Specifications: District Facilities Administrator prior to the start of demolition and upon completion of construction.

IV. BIDS, AWARDS & INVOICING

A. Awards will be made to the lowest responsive and responsible bidder. The bid sheet must be submitted by an authorized company representative.

B. Payment will be permitted as lump sum payment. Payment will be authorized at the completion of the work and the submission of the L&I Occupancy Permit, and approved work schedule, an approved cost breakdown, and approved material submittals.

V. DEPARTMENT CONTACTS

A. All administrative and technical questions prior to the Walk-through must be submitted to the Bid Contact identified below. Questions at the Walk-through will be directed to the Facilities Administrator. Any questions after Walk-through must be submitted by 4:00pm by the end of the work day on November 17, 2015 to the Bid Contact. The official questions and answers will be emailed no later than 2:00pm on November 18, 2015.

B. Bid Contact Susan Zellers | Purchasing Agent 1 PA Department of Transportation Bureau of Office Services | Materials and Services Management Division 400 North Street | Harrisburg, PA 17120 Phone: 717.346.9554 | Fax: 717.783.7971 Email: szellers@pa.gov

C. Project Contact – Do not contact prior to award. After award, all project questions, concerns and correspondence, except for change orders, as well as documents for review and approval should be directed to the Facilities Administrator.

Eric Silfies- District Facilities Administrator PA Department of Transportation Bureau of Office Services | Facilities Management Division 1002 Hamilton Street, Allentown, PA 18101 Phone: 610-871-4144 Email: esilfies@pa.gov

D. Project Change Order – – If, due to unforeseen circumstances, additional work or time not contemplated in the current purchase terms, conditions or specifications is uncovered which is necessary for completion of the project, the Contractor shall submit to PennDOT, in writing, a letter detailing the additional work, any requested cost mailto:szellers@pa.gov mailto:esilfies@pa.gov

Berks County, Straustown Stockpile #02 Building# 0510203

(including a detailed breakdown of the time and materials required), any time requirements, and whether work can continue or have to stop. The work defined in the letter must be within the original scope of work stated in the project specifications.

Upon acceptance of change, PennDOT will notify you of acceptance in writing for the additional work in accordance with the Terms and Conditions attached to this request.

The Contractor shall not proceed with the additional work until the change is approved.

All change order requests must be sent to:

Susan Zellers | Purchasing Agent 1 PA Department of Transportation Bureau of Office Services | Materials and Services Management Division 400 North Street | Harrisburg, PA 17120 Phone: 717.346.9554 | Fax: 717.783.7971 Email: szellers@pa.gov

VI. TERMS AND CONDITIONS

The awarded contractor shall comply with all documents set forth in the Invitation to Bid.

It is critical that bidders review and understand all Terms and Conditions prior to submitting a bid.

mailto:szellers@pa.gov