11-17-15 PBC Questions & Answers 6100036338.pdf
PDF 116 KB Posted
- Attached to
- Emergency Roof Truss Repairs
- Solicitation number
- 6100036338
- Issued by
- Berks County, Bethel CDP, Pennsylvania
About this file
This document is a Pre-Bid Conference Checklist for a Facility Design, Construction, Renovations, and Inspection Services contract opportunity issued by the Pennsylvania Department of Transportation (PennDOT). The contract is for emergency roof truss repairs at a building located in Berks County, Strausstown, with a bid due date of November 19, 2015 at 10:15 AM. The project scope includes reviewing the work scope, technical specifications, change order procedures, special conditions, paperwork/permit applications, and reference drawings. The construction term is not specified, but the start date will be established at the pre-job conference. Progress payments are allowed, and the contractor must comply with all contract requirements for submitting forms.
The key questions and answers discussed at the pre-bid conference include whether bonding is required (no), whether salt material must remain in the building during construction (yes), whether the steel angle iron on the gable end must be reinstalled after repairs (yes), whether the T1-11 sheeting replacement is limited to the gable end (yes), and the current Diverse Business (DB) participation requirements. The meeting minutes will be distributed no later than November 18, 2015.
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Text version
OS-875 PBC (11-11)
Additional comments and/or items to be completed shall be documented on page 2.
if necessary, a separate page may be attached.
o Introduce all attendees; circulate and verify that the sign-in sheet is complete.
o Review Scope of Work, Technical Specifications, and Change Order Procedures.
o Review special conditions. (i.e. work hours, site cleanup) and establish chain of command.
Comments: __________________________________________________________________________________ o Review paperwork/permit applications.
Comments: __________________________________________________________________________________ o Review reference drawings, if applicable. Remember to provide a copy of any document that is handed out during the Pre-Bid Conference to the Purchasing Agent.
o Provide the Construction Term, in days. Identify if the start date will begin with the date specified on the Notice to Proceed or if the date will be established at the Pre-Job Conference.
o Are progress payments allowed for this project? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o YES o NO
If yes, review the progress payments option by explaining percentages and requirements for submitting invoices.
o explain that it is the contractor’s responsibility to comply with all requirements for submitting forms identified in the contract as well as any form that may have been supplied with the bid package.
o All meeting minutes will be developed and distributed.
Provide an anticipated date of distribution: __________________________
DEPARTMENT OF TRANSPORTATION
www.dot.state.pa.us pre-bid conference checklist Facility Design, Construction, Renovations, and Inspection Services
Today’s Date: Shopping Cart #:
Bid Due Date: Bid Due Time:
Project Description:
Project Location:
cc: All Meeting Attendees
Purchasing Agent
Regional Facility Administrator
Questions asked at the pre-bid Meeting are listed below.
the facility Administrator will provide an answer to the best of their ability for each question listed.
cc: All Meeting Attendees
Purchasing Agent
Regional Facility Administrator
1q
1a
2q
2a
3q
3a
4q
4a
5q
5a
OS-875 PBC (11-11)
DEPARTMENT OF TRANSPORTATION
www.dot.state.pa.us pre-bid conference checklist Facility Design, Construction, Renovations, and Inspection Services
| Check: No |
| todays date: 11-17-2015 |
| shopping cart: 11895741 |
| bid Due date: 11/19/2015 |
| bid Due Time: 10:15AM |
| Project Description: Emergency Roof Truss Repairs |
| Project Location: D5-1, Berks County, Strausstown #02 - Building# 0510203 -- 11895741 - FM6304 - 6100036338 |
| 1box: On |
| 2box: On |
| 3box: On |
| Conditions: Hours of operation for this project 8 am to 4 pm. |
| Conditions2: Any work outside these hours will have to be coordinated with the Eric Silfies District Facility Administrator and |
| Conditions3: Rich Stone for prior approval. |
| 4box: On |
| Review: Contractor to ensure all work is completed in accordance with the designed repair plans. |
| Review2: Contractor to adhere to all site safety policies and guidelines at all times. |
| Review3: |
| 5box: On |
| 6box: On |
| 7box: On |
| 8box: On |
| 9box: On |
| Distribution: No later than Nov.18th, 2015 |
| 1q: Is bonding required? |
| 1a: No. |
| 2q: Is salt material to remain in the building during construction? |
| 2a: Yes, Salt material is not going to be removed from the buildings. Contractors must work around salt material. |
| 3q: Does steel angle iron on gable end come down and get reinstalled after repairs are made to the gable end truss? |
| 3a: Yes, the steel angle iron must be reinstalled after the gable end truss has been repaired. |
| 4q: Is the gable end the only part of the building that is getting new T1-11 Sheeting? |
| 4a: Yes, the gable end is the only portion of the building that calls for the T1-11 to be replaced. All exterior material that is replaced (T1-11) must be painted to match existing. |
| 5q: Please clarify the DBE requirements? Is the participation still on contracts over 50,000 or has this changed? The DBE paperwork included with the bid packet does not include the guidelines. |
| 5a: With in seven (7) calendar days of being selected as the successful offeror, the bidder/offeror must submit to the Department the name and address of each Diverse Business (DB) to be used to perform professional services for the prime contractor; or document that it made adequate good faith efforts to solicit DBs even though it was not successful. |
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