Statement_of_Work__2991_Freezer_Replacement.docx

STATEMENT OF WORK (SOW)

Project Title: Turnkey Commercial Walk-In Freezer Replacement & Existing Unit Disposal Location: Fort Campbell, KY 42223 Installation Type: Free Standing Outdoor Unit Document Reference / Basis: Polar King Proposal No. 45119.1

1. PURPOSE & OBJECTIVE

The Contractor shall provide all labor, supervision, specialized equipment, rigging, transportation, tools, materials, and incidentals necessary to perform a complete, turnkey replacement of an existing walk-in freezer unit at Fort Campbell, KY.

The scope includes safe decommissioning, removal, and legal disposal of the existing freezer unit; delivery, offloading, and crane/rigging set-in-place of one (1) new Polar King Model M1212 Freezer (0°F); site and concrete slab verification/preparation; structural anchoring; building weather sealing; electrical hookups; and final startup and commissioning.

2. CONTRACTOR SCOPE OF WORK

2.1. Decommissioning, Demolition & Disposal of Existing Unit

The Contractor shall be solely responsible for the complete removal and lawful disposal of the existing freezer unit currently on-site:

Pre-Work Inspection & Utility Lockout/Tagout (LOTO): Verify that all electrical lines, condensate piping, and controls connected to the existing unit are isolated, de-energized, and verified zero-energy state according to OSHA 29 CFR 1910.147.

Dismantling & Removal: Carefully disassemble/rig the existing walk-in box and refrigeration condensing units without damaging adjacent building facades, surrounding concrete slabs, utilities, or nearby government structures.

Hauling & Off-Site Disposal:

Remove all scrap materials, metal panels, insulation, piping, and debris from Fort Campbell property.

Dispose of all materials in full compliance with local, state, and federal environmental laws. No construction or demolition debris may be deposited in base dumpsters.

2.2. Site Preparation & Slab Verification

Slab Inspection & Remediation:

Inspect and verify that the existing concrete slab is sound, level (within manufacturer tolerance), and capable of bearing the dynamic and static load of the new unit (minimum 5,000 lbs/sq ft pallet jack duty rating).

Clearances & Pathway: Ensure the delivery path, crane outrigger footprint, and rigging zones are clear of overhead wires, tree limbs, and surface obstructions.

2.3. Delivery, Offloading & Rigging / Set-in-Place

Equipment Delivery:

Coordinate freight delivery of the new one-piece seamless fiberglass walk-in freezer unit (Model M1212 Freezer 0°F) to Fort Campbell, KY.

Provide minimum 72-hour advance delivery notification to the Contracting Officer's Representative (COR) to facilitate security access.

Rigging and Crane Service:

Furnish all required offloading and lifting equipment (e.g., boom truck, mobile crane, spreader bars, specialized rigging tackle).

Hoist and set the 1-piece unit directly onto the designated concrete pad, maintaining required clearances from existing walls and entryways.

Provide experienced, certified riggers and signal persons to execute safe placement.

2.4. Installation, Anchoring, Utility Connections & Weather Sealing Structural Anchoring:

Securely anchor the unit to the concrete foundation using corrosion-resistant heavy-duty masonry anchors engineered for exterior high-wind zone ratings.

Electrical Connection:

Terminate the building power supply to the unit’s single-point electrical junction box.

Complete connection for 3-phase electrical service upgrade, verifying balanced phase voltage, ground fault integrity, and breaker sizing.

Install and verify operation of interior LED light fixtures, heated door jambs, low ambient pressure controls, and defrost timers.

Drainage & Condensate Line:

Route insulated, heat-traced condensate drain line from the evaporator drain pan to the designated external drainage point to prevent exterior icing hazards.

Exterior Ramp & Trim:

Position, align, and anchor the 60-inch heavy-duty steel exterior door ramp to the slab and freezer entrance door sill.

Verify alignment of heavy-duty steel door trim, kick plates, and door sweep seals.

2.5. Equipment Specifications (New Unit)

The new unit delivered and installed by the Contractor shall meet or exceed the following specifications:

Model: Polar King Model M1212 Freezer (0°F Operating Temp), Free-Standing Outdoor Walk-in.

Construction: One-piece seamless fiberglass interior and exterior, anti-microbial interior finish, rain cap above exterior doors.

Door Configuration: 48" upgraded exterior door with lockable latch, inside safety release deflector, exterior hasp lock, magnetic heated gasket, and vinyl strip curtains.

Flooring: Heavy-duty reinforced pallet jack duty floor rated for minimum 5,000 lbs/sq ft, equipped with aluminum diamond tread kick plate and 40 linear feet of pallet bumper guards.

Refrigeration System: Pre-charged, factory-tested A2L mandated refrigeration system, low ambient pressure controls, electric defrost timer, and single-point electrical connection.

Manufacturer Warranties:

25-Year Insulation Warranty 12-Year Structural Warranty 5-Year Compressor Warranty

2.6. Testing, Commissioning & Training

System Testing & Startup:

Conduct full operational testing, verify temperature pull-down to 0°F, test defrost cycle termination, ensure door heaters prevent condensation/icing, and test emergency interior release mechanism.

Final Walkthrough & Acceptance:

Inspect the site in presence of the COR to ensure all debris is cleared and no site damage exists.

Government Personnel Training:

Provide basic on-site operational and preventative maintenance orientation for designated Fort Campbell facility staff (covering digital controls, temperature monitoring, defrost cycles, and door seals).

Closeout Documentation: Deliver manufacturer O&M manuals, warranty certificates, and EPA refrigerant disposal manifests.

3. PERIOD OF PERFORMANCE & SCHEDULE

On-Site Execution Window: The on-site work (decommissioning, removal, placement, connections, and testing) shall be completed within five (5) consecutive business days following physical delivery to minimize facility downtime.

Work Hours: Standard work hours are Monday through Friday, 0730 to 1600 hours, excluding Federal Holidays.

4. BASE ACCESS & SAFETY REQUIREMENTS

Security & Clearances: Contractor personnel and delivery drivers must obtain valid Fort Campbell visitor badges through the gate security processing center. Real ID compliant identification is required.

OSHA & EM 385-1-1 Compliance: Work shall comply with OSHA standards and U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1).

Housekeeping: The job site shall be maintained in a neat, orderly manner and broom-cleaned at the conclusion of each workday.

5. CONTRACT DELIVERABLES