Statement of Work_191N6525Q0076.pdf

Statement of Work for

Upgradation of existing wireless fire detection system to hardwired system

Commissary and associated office space

SYNOPSIS

The Embassy of the United States of America is procuring replacement of existing wireless fire detection / alarm system with hard wired fire detection/alarm system by a qualified company specialized in that work.

Commissary is a single-story building with warehouse, retail space, office space and a small pre-school. There are few offices in the adjoining building which are also part of this system and are to be upgraded under this contract.

Intent of this project is to replace the devices one for one and to provide infrastructure to convert them from wireless to hard-wired based on NFPA 72. All devices to be hard wired and connected to a slave panel in building as well as to the existing master panel in the Enclave Plant Room.

GENERAL REQUIREMENTS

The contractor will be responsible for technically qualified labor, specialized materials and associated tools/equipment required to carry out all works, unless stated otherwise in other section(s) of this SOW.

The contractor is to prepare and submit a quote formulated from this scope of work and walkthrough of location.

The contractor is to provide a work schedule as part of the project submittal requirement after contract award. Schedule is to conform to the contract required duration.

The contractor is to submit as part of the submittals a safety and quality control plan for the project for review and approval.

Contractor quote shall accompany cut sheets for the devices (detectors, pull stations, annunciators, etc) and slave panel for evaluation purposes. Contractor quote shall also mention that the proposed materials are the latest and available within a reasonable time as and when required.

The contractor shall be responsible for wiring required to provide an addressable system wiring requirement for entire location comprising of the Commissary and adjoining office spaces.

All material and work statements need to be approved by Subject Matter Experts

(SMEs) in US.

The contractor must abide by all necessary safety requirements and standards during the construction. Specific safety requirements for this work would be proper PPE per work requirement and work at heights greater than 1.5m. Nonconformance to proper safety requirements may lead to project suspension and possibly cancellation. The U.S

Government is not liable for injuries or provision of required safety equipment.

The contractor shall provide 48 hours in advance a request for access of staff, providing full names, type of vehicles with plate numbers, intended to access the compounds and any material delivery intended to be brought into the compound.

Work hours for this project will be typical U.S. Embassy business hours of 08.30 hours to 17.00 hours, Monday to Friday. Additional workdays or hours may be requested but must be pre-approved by the COR and must be requested a minimum of 48hrs in advance from the contractor. USG will not be responsible for any downtime of effects to the project schedule as may arise due to contractor noncompliance with this notification requirement.

All installations shall be in accordance with the National Fire Protection Association

(NFPA) 72, National Electric Code and National Fire Alarm Code requirements

The contractor is responsible for removal of all debris arising from the construction and disposal of said offsite material at an approved site.

The contractor shall provide the organization chart proposed for this project and qualification of all in that org chart.

The contractor must go through Section–J of the contract and abide by the requirements.

PROJECT REQUIREMENTS

The Contractor must prepare shop drawings of the existing and proposed system and device locations for reference and approval by COR. USG has a drawing which shows the location of the existing detectors which can be provided to the vendor who gets the award but must be verified at vendors end.

The scope is a one-for-one replacement of devices. If there are additional devices required to meet NFPA 72 requirements (and not specifically required by other parts of the SoW), they will be included through a negotiated modification. Proposed shop drawings shall be made based on entire new wiring and location of the detectors (with any change due to reference of NFPA 72) to the master and slave panels (one in the sales area and one in the office area – locations to be shown at the time of walk through).

No work shall start without approved shop drawings and work schedule.

Contractors will be shared with drawings as available with USG.

Actual measurements and verification of conformance of the design is the responsibility of the contractor.

Contractor shall prepare a tentative BOQ based on their design proposal and submit along with their quote for understanding of the evaluator about the design concept and devises used.

SCOPE OF WORK

The contractor shall provide all supervision, labor, tools/equipment, and material to safely install a replacement fire alarm system. At a minimum, the following work must be done:

Contractor is to provide and install GI electrical conduits to link conduit boxes to be used for smoke detectors, horn/strobe and manual call station devices (even if the wire used is armored cable). All conduits are to be run to the proposed location for the fire alarm control panel located at the ground floor, in the sales area.

Support for the conduits shall be done with properly sized GI saddle / clips or any other means deemed feasible and approved by the Contracting Officer Representative (COR) for the contract. Any coring and drillings through walls and floor slabs shall strictly be coordinated with the COR to minimize any impacts to the building’s structural integrity

(penetrations of fire walls require fire caulking).

WIRING

A. LOW VOLTAGE SYSTEM WIRING PER RELEVANT CODES

1. Wire shall be data grade low capacitance sized for initiating device circuits, with signaling line circuits, no less than 1 mm and not larger than 1.5 mm as required by manufacturer.

2. Minimum size for notification appliance circuits is 2.5 mm (14 AWG), maximum 4 mm

(12 AWG).

3. Provide surge suppression for all circuits were exiting and entering any structure, connected prior to any system devices within the structure.

4. Conductors and cables for initiating device circuits, signaling line circuits, and notification appliance circuits that are not run underground shall be approved/listed for such use and shall be listed for environmental conditions in which they are installed.

The contractor shall integrate the new wires in to existing master panel at Enclave

Compound plant room and follow the below guidance.

a. Sub panel installed at Commissary outside the walk-in freezer, in office space and in warehouse.

B. MAIN FIRE ALARM CONTROL PANEL

A. The main fire alarm systems controls shall:

1. Be an analog-addressable and network capable.

2. Be capable of optical fiber network communications.

3. Be provided with a minimum 80-character screen or LCD.

4. Not incorporate integral radio transmitters.

5. Incorporate programmable function means, such as a momentary key operated switch or keypad.

6. Have capability to be placed in maintenance bypass mode temporarily so that NAC circuits are not energized upon input of specific device address or zone. Maintenance bypass shall require a key or password to be activated and shall restore to normal mode automatically after 4 hours if not returned to normal mode manually. Upon de-activation of notification appliances, any existing alarm shall be transferred to a visual indicator on main FACU and FAAP. Any subsequent alarms from other zones shall cause the alarm notification appliances to re-activate.

7. Be capable of supporting a system printer.

8. Receive and indicate common trouble and supervisory (if applicable) from remote power supplies (NAC extenders), slave control units, and any other interconnected control units, including suppression system controls.

9. Include USB port(s) for system upload / download.

10. Main FACP to be situated at the locations mentioned above

SYSTEM POWER SUPPLIES

1. Primary power supply:

a. Obtain primary power for FACP from a dedicated emergency power circuit and terminated in accordance with relevant codes.

b. Supply shall be accessible only to authorized personnel. Identify supply as

“FIRE ALARM CIRCUIT” using label or phenolic plate; either shall be red.

c. Provide transient surge protection at the power input to each cabinet.

2. Secondary power supply:

a. Provide sealed valve regulated lead acid (VRLA) batteries as secondary power supply.

b. Secondary power supply shall supply energy to system with sufficient capacity of 24 hours under maximum quiescent load and at end of that period shall be capable of operating all alarm notification appliances used for evacuation for five minutes.

c. Size batteries at 120 percent of calculated size to compensate for alarm reserve and aging.

d. Provide automatic battery-charging circuitry for each standby battery bank in system.

All system battery charge rates and terminal voltages shall be read using fire alarm control panel LCD display in service mode, indicating directly in volts and amperes.

All battery boxes shall be produced by the same manufacturer as the FACP and shall be UL/CE listed for fire alarm service.

SYSTEM PROGRAMMING SOFTWARE

Provide the latest software revision. Programming shall be Microsoft Windows based.

Use of Virtual PC add-ons is not permitted. Configure system with most current version or revision. Proprietary software shall be licensed to the U.S. Embassy, New Delhi for life of system at no additional charge (no annual fee from manufacturer). Site-Specific

Software (database): Provide two copies of the configuration (site-specific software, using nonvolatile memory) for U.S Embassy use upon system acceptance. One copy shall be left inside the control unit, and the second copy shall be provided to COR at time of Commissioning.

b. Slave panels shall be at three locations as mentioned in the SOW above.

Remote FACP Panel shall be compatible with main system controls and shall be produced by same manufacturer as Main FACP system.

The Remote FACP system controls and Main FACP system controls shall be networked using optical fiber cable run in minimum of 25mm schedule 40 GI.

Interiorly, the cables shall be run in the same GI conduits surface to the walls and fastened as necessary to relevant building members and terminated in the panels using necessary termination conduit accessories.

SYSTEM DEVICES

A. Initiating Devices.

1. Signal Transmission: By copper wire or fiber optic only. Aluminum conductors are not permitted.

2. Smoke Detectors: Addressable multi-criteria smoke detectors that can be programmed to use a combination of smoke, heat, and time for specific applications.

3. Heat Detectors: Shall be selected to operate at a temperature no less than 11 deg C

(20 deg F) above the maximum expected ambient temperature.

4. Bases, Smoke and Heat Detectors: Shall be programmable only through the use of switches on the base or detector. Separate handheld or stationary programming units shall not be used.

5. Manual fire alarm boxes: Shall be of the addressable type and shall conform to accessibility requirements of the Architectural Barriers Act (ABA) and shall be red in color. Break glass type manual fire alarm boxes shall not be permitted.

B. Notification Devices:

1. Visible Notification Appliances: UL 1971 compliant and synchronized as required by

NFPA 72. Visible notification appliances shall be multi-candela, red in color, and

SENSITIVE BUT UNCLASSIFIED labeled “FIRE” with white letters

2. Audible Notification Appliances: Electronic horns, sounder-bases or speakers complying with UL 464.

Audible notification appliances shall be silence able using “Alarm Silence” function.

Visible notification appliances shall remain activated after audible silence until control panel reset.

Contractor shall perform system’s testing and commissioning in accordance with the systems manufacturer’s provisions as stated in the systems operations and maintenance manuals. Such tests shall be coordinated with and witnessed by the contracts COR. The commissioning reports shall be submitted in both hard and soft copies as part of the project close out submissions.

Contractor is to provide an as built drawing for the installed system and submit two hard copies and a soft copy in a CD format. Soft copy of the drawing shall be saved in both

CAD and PDF formats.

FINAL ACCEPTANCE

When requested by the contractor, a preliminary acceptance inspection shall be scheduled. The contractor shall make good all defects, deficiencies and omissions noted down during preliminary acceptance inspection and shall inform in advance the

USG representative of the need for conducting a final inspection.

After a final acceptance inspection is completed by the contractor and the USG and all previous deficiencies are found to be addressed, final acceptance shall be communicated in writing through the Contracting Officer Representative (COR) to the contractor.

Contractor shall submit all testing and commissioning reports and as built drawings in the required formats to the COR within two weeks of project close out completion.

Estimated duration of performance of all works is 3 weeks from date of Notice to proceed.

RESPONSIBILITY OF THE CONTRACTOR

• The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this contract.

The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its construction and other services.

• The Contractor shall identify and appoint a Project Manager who should be qualified and have experience in the field of similar projects for the management of this Contract.

The Project Manager shall always be present on the site. He / She shall be able to speak and write the English language.

• The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety and similar matters. The Contractor shall promptly report all accidents resulting in lost time, disabling, or fatal injuries.

• All expenses towards mobilization at site and demobilization including bringing in equipment, workforce and materials, profit and overheads, dismantling the equipment, clearing the site etc. should be included in the rates quoted by the Contractor. No separate payment on such expenses shall be entertained.

• The Contractor shall provide and use LPG gas for heating of Bitumen. Under no circumstance will wood be allowed for heating the bitumen.

• Contractors shall provide the necessary scaffolding, overhead protection barriers, construction lift, debris chute and associated equipment for the satisfactory completion of the project.

• The Contractor should arrange for the site visit of the professional in his field from the manufacturer of materials used in this project that will be providing warranties to supervise the project during work in progress.

• Contractors shall be responsible for the safety of their and their sub-contractors’ work force. Any mishap on site due to irresponsibility of the workers will be the contractors’ responsibility and USG will not be liable for any such incident.

SECURITY CLEARANCE

• After Contract Award: Contractor shall collect security forms within 2 days from the

COR. Contractors shall complete the forms for their workers. Filled forms shall be submitted to the COR / Consulate within 10 days. It takes approximately 15 or less days to provide security clearance. A Notice to Proceed cannot be issued unless security clearance is obtained.

• The Contractor shall inform and provide in writing transportation details (vehicle registration number, drivers name and date of delivery) to the Embassy at least 24 hours in advance for all material and equipment deliveries.

• Contractors must provide PCC (Police Clerance Certificate) for all the workers proposed to work on site for more than one month.

SAFETY

• The contractor is responsible and shall continue management and implementation of a safety and health program throughout construction.

• The Contracting Officer and the Post Occupational Safety and Health Officer

[POSHO] reserve the right to suspend work when and where Contractor's safety and health program is operating in an inadequate or non-complying manner.

• Fire extinguishers shall be always kept on site during torch applied installations.

• Contractor shall provide all Personal Protective Equipment for the workers as per the requirement of the site. Work will be stopped in case the proper protection equipment is not found with the workers and the lapse of time shall be at the Contractor’s expense.

PERIOD OF PERFORMANCE

• The contractor shall submit crew security forms, construction bar chart of complete project schedule and material product data after the Contract Award.

• Working hours shall be 8:00 AM to 6:00 PM Monday through Saturday. No work shall be done on Sundays and holidays unless otherwise approved.

• Milestones:

Pre-proposal Site Visit: May 29, 2025, at 11 a.m.

Pre-Construction Submittals: Within 10 days of Award

Notice to Proceed: Within 10 days of Submittal Approval

Construction: 70 days on-site

Final Clean-up and Acceptance: Within 10 days before Completion

SAFETY STANDARDS FOR USG CONTRACTS

Safety standards to be followed at construction and renovation sites AHA –

Activity Hazard Analysis

1. The contractor must document in the bid for the work how the control of each hazard will be implemented and maintained during the project by submission of a safety plan and activity hazard analysis (AHA) for high hazard activities. The

POSHO or qualified Post representative must review the contractor's proposal and provide feedback to the responsible project manager and Contracting Officer prior to acceptance of the bid.

2. Any situation where in the work in progress can pose a threat to the user of work area in emergency, contractor shall ensure proper barricading (sturdy enough for the purpose) to avoid any risk.

Covid 19 Precautions

1. Every worker on site shall wear a mask all the time.

2. Workers shall maintain social distancing all the time.

3. No worker shall be in close proximity with other workers for more than 10 minutes and that too with the mask and gloves on.

4. The contractor shall ensure temperature testing of all workers coming on site in the morning to make sure that no one is suffering from fever.

General

1. All workers on the work site must wear shoes. No worker with flip flops will be allowed to work at site.

2. All the workers should wear full clothes. No half pants and other non-appropriate clothing (Dhoti) will be accepted.

3. Malba / trash accumulated on the site should be removed at a regular interval (if possible on a daily basis) so that it should not pose any trip hazard.

4. Employees exposed to hazards created by different works environment shall be protected by personal protective equipment. Appropriate protective clothing for any operation varies with the size, nature and location of work to be performed.

5. In extreme hot conditions drinking water must be made available to the worker and working duration in exposed conditions should be scheduled accordingly.

6. It is the responsibility of the contractor to make available all the PPE (Personal

Protective Equipment) as per the requirement of the work site and as directed by the COR. Any mishap due to negligence on the part of the contractor will be entirely the contractor’s responsibility.

Machinist / Welding Jobs

1. Hot work permits are required to be filled for each hot work to be performed on

USG site.

2. The contractor shall follow the attached standards regarding different type of welding to be done on the site.

3. All workers who are arc welding must use a full-face shield with #10 or darker lenses. No worker will be allowed to arc weld with sunglasses, no matter how dark the lenses.

4. All the workers working on grinding and sanding job should have approved face masks and goggles for face and eye protection.

5. Workers who handle heavy metallic material should have appropriate gloves and safety shoes as per the job requirement.

6. Lifting and shifting of the heavy material to be done with the help of appropriate machines.

7. Compressed gas cylinder shall be properly marked and should always be kept in standing positing with guard against fall.

8. Hoses connected to the cylinder should be in good condition.

9. In case Arc welding is done inside the premises proper ventilation should be arranged in the vicinity.

10. The Contractor should use welding shields during work to protect the people around, against any potential vision hazard.

11. Always keep an approved fire extinguisher near the site of welding.

12. Workers working with metal sheets must wear appropriate gloves to avoid any cuts on the hands or mishap on the site.

13. Electrical connections for the welding set and the grounding for the same shall be done properly to the satisfaction of the embassy electrician. Please refer to the electrical section in the document.

Ladders Safety

1. Contractors will use aluminum or fiber glass ladders for all purposes. Wooden ladders are not allowed on the site.

2. Proper ladder for a specific job should be used (for example fiber glass ladders for electrical work etc.).

3. Damaged ladders or ladders with missing support, shoes etc. should not be used on the site.

4. The height of the ladder should be at least two feet above the required height for the work.

Electrical

1. All the equipment / machines to be used for the execution of the job should be properly grounded.

2. All the extension boards to be used at the site should have proper earthing.

3. All connections to any of the outlets should be through three pin plug. Direct connection of wires is not allowed on the site.

4. Damaged wiring/ cabling for the machines / tools to be used at site are not acceptable. The extension cord or wire with the machines should be one core.

5. Electricians working on the site should wear shoes with rubber soles and should use rubber gloves during execution of the work.

6. Any heavy equipment to be plugged in for the work should be done under supervision of the embassy electrician. Contractor on his own should not plug in heavy equipment.

7. No taped joints or undersize wiring is allowed at the site for work.

Carpentry

1. Carpenters should have dust masks to protect them from the potential hazard from saw dust. In case a sanding machine is used at the site the machine should have proper guards, and operator should have suitable PPE (personal protective equipment) with them. For e.g. safety goggles, safety shoes, gloves etc.

2. All the wood to be used at the site should be properly stacked at one side. It should not be scattered around and pose a threat for a trip hazard.

3. Entire site should be kept clean from the saw dust at the end of the day.

4. Carpenters shall use machine guards if at all machines are used at the site.

5. All the care should be taken to protect the flooring against any kind of potential damage.

6. All the drill machines or other electrical tools to be used at the site should be properly grounded and wired.

7. The Contractor should use proper tools and tackles for the execution of the work at site.

8. Nails and other sharp material which can pose a threat of accident should not be scattered on the site.

Fire

1. The Contractor shall provide and place fire extinguishers as per the requirement of the site (as recommended by the COR).

2. No flammable material should be kept inside the premises at any given point of time.

Lock Out / Tag Out

1. Lock out devices should be used during the testing of the electrical points and wiring.

Confined spaces

1. If the contractor has to work in a confined space he should contact COR before proceeding with the work. The contractor should arrange all the equipment as instructed by the COR to accomplish the job in a safe manner.

Hearing Protection

1. The Contractor should assure that all the workers working in noisy surroundings should wear earmuffs or other approved devices.

Height Protection

1. Any work to be carried out over and above 8’-0” needs a sturdy metal pipe scaffolding to carry out that work. Ladder or any other arrangement needs to a preapproval from COR to be implemented on the site.

For any further clarification please contact POSHO (Post Occupational Safety and

Health Officer) at # 011-24198280 OR APOSHO Ms. Vidushi Sharma at # 8714.

END OF STATEMENT OF WORK