Statement of Requirements (Draft).pdf

Statement of Requirements (Draft) Gunter Bowling Walk In Frezer Condensor and Evaporator

Removal and Replacement

1.0 PURPOSE. The existing walk-in freezer at Gunter Bowling is experiencing performance issues due to malfunctioning condenser and evaporator. To ensure the freezer operates at optimal efficiency, this project requires the removal and replacement of these components while adhering to industry standards and regulatory guidelines. The new systems must meet or exceed the existing cooling requirements and must comply with local building codes, health regulations, and energy efficiency standards.

2.0 DESCRIPTION OF ITEMS. The following items are required for performance under this contract:

2.1 CONDENSOR UNIT (QTY: 1 EA)

2.1.1 Type: Air-Cooled

2.1.2 Capacity: Must match the existing system or be designed to improve efficiency while maintaining required temperature levels.

2.1.3 Cooling Requirements: Must meet or exceed the existing cooling requirements

2.1.4 Refrigerant: Must comply with current environmental regulations (e.g., R448A or other

EPA-approved refrigerants).

2.1.5 Electrical: Must be compatible with existing power supply

2.1.6 Electrical: Wiring and components must adhere to national and local electrical codes

2.1.7 Noise Level: Should meet local and facility-specific noise regulations

2.1.8 Must be compatible with existing refrigeration infrastructure, energy efficient, and compliant with local and federal standards

2.1.9 All components must be commercial-grade and suitable for freezer/cooler applications and designed for optimal performance and longevity

2.2. EVAPORATOR UNIT (QTY: 1 EA)

2.2.1 Type: Low-temperature air defrost or electric defrost, depending on application, to prevent ice buildup

2.2.2 Coil Design: Compatible with existing walk-in freezer dimensions

2.2.3 Air Flow: Must ensure uniform cooling distribution

2.2.4 Drainage: Proper condensate management system to prevent water buildup

2.2.5 Evaporator: Must meet temperature control requirements and effectively distribute cooling throughout freezer space

2.2.6 All components must be commercial-grade and suitable for freezer/cooler applications and designed for optimal performance and longevity.

3.0 INSTALLATION REQUIREMENTS:

3.1 INSPECTION AND DIAGNOSIS:

3.1.1 Evaluate the existing condition of the walk-in freezer, including its cooling system and components.

3.1.2 Evaluate the freezer’s current state and confirm the necessity for component replacement.

3.2 REMOVAL OF EXISTING COMPONENTS

3.2.1 Safely disconnect and remove the faulty condenser and evaporator

3.2.2 Properly remove faulty components while ensuring minimal disruption to facility operations

3.2.3 Properly dispose of old components in accordance with environmental regulations

3.2.4 Ensure refrigerant is recovered and disposed of per EPA guidelines

3.3 INSTALLATION OF NEW COMPONENTS

3.3.1 Supply and install a new condenser and evaporator that meets manufacturer specifications and industry standards

3.3.2 Ensure proper sizing and compatibility with existing refrigeration systems

3.3.3 Install all necessary piping, valves, electrical connections and controls

3.3.4 Conduct refrigerant handling in compliance with EPA regulations

3.4 REFRIGERANT HANDLING

3.4.1 Properly evacuate, charge, and test refrigerant levels in compliance with EPA regulations

3.5 SYSTEM TESTING & CALIBRATION

3.5.1 Conduct system startup and verify operational performance

3.5.2 Test cooling efficiency, temperature regulation, and overall system functionality

3.5.3 Perform system calibration and functional testing to ensure consistent temperature control

3.5.4 Ensure the freezer reaches and maintains required temperatures

3.5.5 Provide documentation of compliance with industry standards and regulations

3.6 CLEAN-UP & DISPOSAL

3.6.1 Dispose of removed components in accordance with environmental guidelines

3.6.2 Remove all debris and ensure a clean work environment

3.7 FINAL INSPECTION & HANDOVER (DELIVERABLES)

3.7.1 Conduct a final operational check and provide documentation of work completed

3.7.2 A fully operational walk-in freezer that meets or exceeds the existing cooling requirements and complies with local building codes, health regulations, & energy efficient standards

3.7.3 A detailed report of the repairs and replacements performed

3.7.4 A warranty on parts and labor

3.7.5 Compliance documentation for refrigerant disposal

3.7.6 Removal of existing units and proper disposal per environmental regulations

3.7.7 Installation of new units, including all necessary mounting and electrical connections

3.7.8 Performance testing to ensure proper operation and compliance with temperature requirements.

3.7.9 Documentation of installation, including manuals, warranty and maintenance schedule.

4.0 STANDARD WARRANTY: The contractor shall provide any Original Equipment Manufacturer (OEM) standard commercial warranty applicable to the products being purchased at no additional cost to the Government

5.0 ROLES & RESPONSIBILITIES

5.1 GUNTER LANES RESPONSIBILITIES

• Grant access to the facility

• Provide necessary permits and approvals.

• Ensure electrical supply and workspace readiness.

5.2 CONTRACTOR RESPONSIBILITIES

• Return SIGNED contract and NAF Clauses NLT 7 days prior to service START date

• Perform all work in accordance with industry standards and safety regulations.

• Provide necessary tools and equipment.

• Must adhere to OSHA safety regulations.

• All equipment must be UL-listed or equivalent

• Compliance with NAF procurement guidelines, including energy efficiency standards.

• ENERGY STAR Certification: Freezers that meet ENERGY STAR criteria must use at least

10% less energy than the federal minimum efficiency standards. This applies to both consumer and commercial refrigeration products.

• Refrigerant handling must comply with EPA guidelines.

• All installations must meet ASHRAE standards for refrigeration systems

• Maintain communication with the NAFI regarding progress and issues.

• Clear 42SFS Security Check for Base Access.

• Submit all required information for Entry Authorization List (EAL) to the POC at least 7 business days before service date.

• Arrange and furnish their own transportation to and from Maxwell AFB.

• Provide proof of insurance, licenses, and permits (if applicable).

• The contractor must comply with all Maxwell AFB security protocols/requirements at all times, including:

o Random Installation Entry/Exit Checks: Conducted by order of the 42 ABW Commander, these checks ensure base security, protect government property, and prevent unauthorized removal of classified materials by discovering and seizing stolen property, classified information and contraband . Refusal to comply (vehicle check) may result in loss of base driving privileges, revocation of base registration, or debarment.

o Cellular Phone Policy: The use of cell phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers may use hands-free devices (e.g., earbud or boom mic) as long as one ear remains uncovered. This policy applies to everyone driving on Maxwell AFB and Gunter Annex.

• Conduct themselves in an acceptable manner and observe all rules and regulations set by the installation commander and the United States Air Force

• The work shall be completed by 12/31/2025.

• Work to be performed during business hours Monday-Friday from 0800-1700.

All work must comply with local, state, and federal regulations, including EPA guidelines for refrigerant handling. The contractor shall ensure adherence to OSHA safety standards.

Any changes to the scope of work must be documented and approved in writing by both parties.

6.0 ACCEPTANCE CRITERIA

The project will be deemed successfully completed when:

• The freezer reaches and maintains the required temperature consistently.

• The installation is verified through testing and quality control checks.

• The NAFI provides formal acceptance and sign-off.

7.0 PAYMENT INFORMATION

• Payment will be made upon successful completion of the event and submission of invoices to ap.invoices@afsv.net by the vendor.

8.0 POINTS OF CONTACT

• Contract Modifications: William Griffiths or Sean Johnson

• NAF Contracting Officer: Sharon Steward, 334-953-2799

• Activity Manager: Katherine Vinson

• Contractor Representative: N/A mailto:ap.invoices@afsv.net