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Statement of Requirement (SOR) Project Title: Electroencephalography (EEG) Machine with Viewing Station Location: Naval Medical Center Camp Lejeune (NMCCL), DMS, Internal Medicine, Neurology Quantity: One (1) Complete System
1. Scope and Functionality Background: The Neurology Department at Naval Medical Center Camp Lejeune requires one (1) portable EEG acquisition system and viewing station to facilitate the diagnosis of epilepsy, sleep disorders, and brain injuries across both inpatient and outpatient settings.
| Feature |
| Requirement Detail |
| Primary Function |
| Measure electrical activity in the brain via scalp electrodes with synchronized video and photic stimulation. |
| Mobility |
| The unit must be portable and integrated onto a mobile cart with a mounting arm for cameras and the photic stimulator to allow transport between hospital wards. |
| Acquisition Software |
| Must possess high-fidelity capabilities to detect and classify focal and generalized epileptiform abnormalities. |
| Viewing Station |
| A dedicated station with a high-resolution monitor for detailed review of electrical impulses and study data. |
| Reporting |
| Must include report-building software that allows for template-based or custom report generation. |
2. Technical Specifications The system must include, at a minimum, the following hardware and software components:
| Component |
| Minimum Specification |
| Imaging |
| One (1) Synchronized Infrared (IR) Camera and one (1) High-Definition (HD) Camera. |
| Stimulation |
| One (1) Intermittent Photic Stimulator. |
| Archiving |
| Integrated DVD-RW drive for data archiving. |
| Clinical Standard |
| Full standard 10-20 montage capability. |
| Infrastructure |
| Ruggedized mobile cart with adjustable mounting arms. |
3. Environmental and Electrical Requirements
| Operating Temperature |
| 60° F to 86° F |
| Phase |
| Single Phase (Phase 1) |
4. Sourcing, Warranty, and Maintenance
| Authorized Sourcing |
| All equipment must be new. Reconditioned or used equipment is not acceptable. Equipment must be sourced directly from the Original Equipment Manufacturer (OEM) or an OEM-authorized dealer/distributor. |
| Verification |
| Documentation verifying authorized dealer/distributor status must be provided to the Government upon request. |
| Preventive Maintenance |
| The vendor is responsible for all preventive maintenance and service in accordance with the OEM schedule until the expiration of the warranty period. |
| Service Scope |
| Maintenance includes all inspections, calibrations, parts replacement, and software/firmware updates required to keep the unit in a manufacturer-supported condition. |
| Parts & Tools |
| All maintenance actions must be performed using OEM-approved parts and diagnostic tools. |
5. Training Requirements
| Format |
| In-person training. |
| Timing |
| To be conducted at the time of installation. |
| Objective |
| Familiarization with hardware components and navigation of new software settings for clinical staff. |
6. Cybersecurity and Information Technology This equipment is intended for standalone operation to ensure mission security and patient data integrity without reliance on external network infrastructure.
| Network Connectivity |
| The unit shall not be integrated with any internal government network systems. It must function entirely as a standalone device. |
| Data Export |
| The system must be capable of exporting completed examination results to a CD-ROM in a PDF summary format. |
| Remote Viewing |
| Remote reviewing/viewing capabilities must be facilitated via the dedicated offline viewing station or secure media transfer (CD-ROM). |
| Authorization to Operate (ATO) |
| Because this equipment will not be maintained on or connected to a government network, it does not require an ATO. |
7. Delivery, Installation, and Acceptance All components of the EEG system and viewing station must be delivered and fully operational within the specified period following the contract award to ensure no lapse in neurology diagnostic capabilities.
| Milestone |
| Requirement / Timeline |
| Delivery Location |
| Naval Medical Center Camp Lejeune (NMCCL)Attn: Neurology Department / DMS Internal Medicine100 Brewster Blvd, Camp Lejeune, NC 28547 |
| Base Access |
| Personnel Identification- All vendor personnel must present a valid U.S. Passport or a REAL ID-compliant driver’s license/ID card to gain base access. Vehicle Access- Vehicles must be registered to the vendor/delivery company with current proof of insurance. If you use rental, a valid rental agreement must be presented. Failure to meet these security and access requirements will result in denied base entry and delivery delays, for which the vendor is entirely responsible. |
| Delivery Timeline |
| All equipment shall be delivered within 45 days after contract award. |
| Installation |
| On-site installation and configuration must be completed by the vendor within 10 business days of delivery. |
| Coordination |
| The vendor must coordinate delivery and installation dates at least 48 hours in advance with the NMCCL Point of Contact (POC) and Biomedical Engineering (BIOMED) to ensure site readiness. |
| Final Acceptance |
| The Government will have 10 business days following installation and the initial training session to inspect the equipment and verify full functionality before final acceptance is granted. |
Defense Health Agency