Statement of Requirement.docx

AF/JAS

Statement of Requirements

Access Control System Maintenance

Period of Performance 1 Year Starting Upon Award

1.0 INTRODUCTION

1.1 Document Purpose

The purpose of this purchase is to initiate a maintenance contract for the Access Control System installed in Bldg. 694/694A on contract FA330024P0189.

1.2 Background

The Air Force Legal Operations Agency, Directorate of Legal Information Services (AF/JAS) initiated a contract in 2024 to have an Access Control System installed for Bldg. 694/694A. This system was installed by Moffitt Technology with a one year warranty and is now in need of a maintenance contract.

2 .0 REQUIREMENT

2.1 Maintenance as required to ensure proper functionality of the Access Control System.

2.1.1 Quarterly Inspection and servicing of all components of the Access Control System, including but not limited to controllers, readers, electronic locks, door position switches, request to exit devices, power supplies and related equipment.

2.1.2 Corrective Maintenance: Diagnosis and repair of system failures, malfunction or defects.

2.1.3 Software Maintenance: Installation of software updates, patches and upgrades as released by the manufacturer.

2.2 Request pricing for 1 Base Year and 2 Option Years.

3 .0 SYSTEM MAKEUP

3.1 Access control system installed in 2024-2025 with following items.

60-

920NHRNEK0001T

R40H PIV Class Reader

2435 Electric Strike

3270GY1000

West Penn 6 Conductor Shielded Cable/22

25244BWH1000

West Penn 4 Conductor Shielded Cable/18

POCs:

SECURITY REQUIREMENTS FOR UNCLASSIFIED SERVICES ONLY

No CAC REQUIRED

4. Contractor Notification Responsibilities: The contractor shall notify the contracting officer within 30 days before on-base performance of the service. The notification shall include:

4.1. Name, address, and telephone number of contractor employees working on the contract.

4.2. The contract number and contracting agency.

4.3. The location(s) of service performance and future performance, if known.

4.4. The date service performance begins.

4.5. Any change to information previously provided under this paragraph.

5. Installation Access Requirements:

5.1. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

5.2. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

5.3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

5.4. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405 , Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

5.5. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

5.6. The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

5.7. Failure to comply with these requirements may result in withholding of final payment.