Statement of Requirement - Copper to Fiber Crash Phone Upgrade.pdf

Statement of Requirement

(SOR)

“Copper to Fiber Crash Phone Upgrade” at

Joint Base Langley-Eustis “Rev. 1, 24 Aug 2026”

1.0 Introduction

1.1 Mission: The primary mission of the Radar, Airfield, and Weather Systems (RAWS) organization is to maintain the critical air traffic control infrastructure required for safe, continuous military aviation operations. This requirement directly supports that mission by replacing obsolete copper lines with a resilient, network-independent fiber-optic system for the ATC emergency crash phone. Ultimately, this upgrade guarantees instantaneous, fail-safe communication between the control tower and first responders, safeguarding lives and high-value aircraft during critical emergencies.

1.2 Background: The copper communication lines on Langley AFB have been degrading for several years. The 633d communications squadron had determined that these cables are now obsolete and no longer repairable. The Air Traffic Control tower and 5 first responder facilities have relied on these cables for the emergency crash phone system, and now due to these communications lines no longer being repairable, require an upgrade to modern fiber optic cables to repair and prevent system outages.

1.3 Scope: This equipment ensures the emergency crash phone system operates as intended by calling all five first responder facilities simultaneously, accelerating emergency response and maintaining flight safety. This eliminates the need for ATC to contact each facility individually. TC Communications will supply the required fiber-optic converters, and the 1 OSS/RAWS and 633 CS will be responsible for installing and connecting all equipment.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Workdays are from Monday through Friday excluding US federal holidays. Work hours are from

0630 to 1600 local Eastern Standard time.

3.0 Product Specifications & Installation Requirements

3.1 The contractor must provide an Air Traffic Control (ATC) Enhanced Terminal Voice System (ETVS) analog-to-fiber communication conversion system with the following characteristics:

• Must be capable of converting legacy analog phone signals to and from fiber-optic signals

• Must utilize a direct, point-to-point fiber-optic connection

• Must be strictly independent of Voice over Internet Protocol (VoIP) network architecture

• Must support and connect a minimum capacity of five (5) simultaneous analog phone endpoints

3.2 Delivery of all products identified in section 3.1 must be made to the location identified in section 4.3 on or before 30 December 2026.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.2.1 Contact Information; 1st Operations Support Squadron (1 OSS), 460 Poplar Road, Hampton VA 23665 1oss.osam.airfieldsystems@us.af.mil, Commercial phone number; 757-764-2521

4.4 Government Furnished Material: N/A

4.5 Applicable Directives: N/A

mailto:1oss.osam.airfieldsystems@us.af.mil