Statement of Objectives-FA446024Q0275.pdf

STATEMENT OF OBJECTIVES – SOO

FOR

LITTLE ROCK LEGACY AVAYA/NORTEL MSL-100 VOICE SWITCH REMOVAL

LITTLE ROCK AFB, AR

1.0 INTRODUCTION. This Statement of Objectives (SOO) defines the requirements for the

Contractor to Remove the Legacy MSL 100 Voice Switch from Building 335 on Little Rock

AFB, AR.

2.0 BACKGROUND: The Legacy Avaya/Nortel MSL 100 Voice Switch was decommissioned in 2017 after the installation of the Avaya CM7 IP Voice Switch. Plans and funding at that time were not present to provide for the removal of the legacy system. It is the intent of this effort to remove all cabinets, associated cabling, and any miscellaneous items associated with the legacy switch to free up needed floor space within the building. Removed cabinets, cabling, and any associated equipment will be palletized/boxed and taken to a location designated by the 19 Communications Squadron for turn in to the DLA Disposition Services (formerly DRMO).

3.0 GENERAL REQUIREMENTS

3.1 General Requirements. The contractor shall identify and provide all materials, transportation, labor, management, and other incidentals necessary to meet the requirements as stated in this SOO. Materials may include boxes, pallets, plastic wrap to secure items to pallets. Equipment may include fork lift and vehicle to transport palletized equipment to the DLA Disposition Services location (Coordination with government needed to see if government can provide service).

Government will advise all personnel working in area of safety hazards.

3.2 Base Support Requirements. The contractor shall identify any base support requirements (for example, power disconnections if needed, office desk space) necessary to complete this project.

3.3 Restoration. The contractor shall restore all disturbed grounds to the “as found” condition or better after installation. The contractor shall comply with Base grounds restoration requirements. False floor and ceiling tile restoration shall be the responsibility of the government.

3.4 Project Residue. The contractor shall dispose all residues from this project off base and IAW Federal, State, local, and base environmental laws and regulations.

3.5 Fire Suppression. Any cable removed from wall penetrations shall use adequate fire blocking to completely seal the penetration.

3.6 Excavation/Building Penetrations. All wall penetrations, including inside buildings, shall be restored to meet the required base fire ratings.

3.7 Grounding and Bonding. Ensure all grounding and bonding cables and connectors to existing remaining systems that may have been disconnected or disturbed during the MSL 100 removal are securely fastened. All grounding and bonding shall follow J-STD-607-A.

4.0 MANAGEMENT

4.1 Schedule. The contractor shall provide a milestone schedule that denotes activities to include time-phased start and completion dates for this project.

4.2 In-Brief. The Contractor shall conduct an in-brief with the site POC or designated representative in 19 CS/SCXP and other site personnel before the start of removal. The in-brief shall familiarize the customer with the purpose of the Contractor’s visit and coordinate the project schedule (i.e. arrange for escorts, transportation of palletized equipment to DLA Disposition Services).

4.3 On-Site Project Manager. The Contractor shall designate the Contractor’s on-site team leader and alternate(s) as the Site POC for this project in their Site Visit Request Letter. They shall oversee all facets of the project. The Site POC or alternate(s) shall be on site during duty hours until project completion. The Site POC shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters.

4.4 Quality Assurance. The contractor shall provide quality assurance support during the removal process. This support shall assist the government representative in performing random spot checks during removal. Contractor QA and Government Representative shall be responsible for identifying deficiencies and/or discrepancies.

4.5 Compliance. The contractor shall remain compliant with all Federal, State, Local, and base security and safety laws, regulations, policies, and requirements.

4.6 Clean up. At day’s end, the Contractor shall remove all debris and materials from the work place. Equipment and materials required to complete the work effort may remain on site as long as they are organized/stored in a manner that does not cause a safety hazard.

4.7 Service Outages. The Contractor shall coordinate planned outages with the site

POC at least five workdays in advance of the outage if the removal actions necessitate disruption of service to other systems, (e.g., communications, electrical, or other utilities).

4.8 Environmental Management. The Contractor shall comply with the most stringent environmental federal, state, and local laws and regulations; and Air Force policies, instructions, and plans. The federal Government is not exempt from compliance with environmental regulations. The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on Little Rock AFB. The Prime Contractor shall ensure their sub-contractors (if any) comply with these specifications.

4.9 Walk-through. The Contractor shall schedule a final walk-through of all work completed prior to close out with the government Project Manager. This should be scheduled at least 72 hours prior to the event.

4.10 Physical Inspection. The physical inspection consists of the Contractor performing a physical inspection of the location where removal is to be performed (Bldg 335). The Contractor shall verify the equipment to be removed has all power disconnected prior to attempting removal. Overhead and/or underfloor cable trays will remain in place unless specified for removal by the government.

5.0 DELIVERABLES

5.1 List of Deliverables. All deliverables are subject to Government acceptance and approval. They shall meet professional standards and the requirements set forth in this SOO. All deliverables shall be produced using recommended software tolls/versions as accepted by the Government. The Contractor shall provide the following deliverables:

Deliverable:

1. Daily Status Brief to 19CS Government Rep

2. Do we want a detailed list of equipment with Serial Numbers provided?

Does DLA expect that for turn-in?

If required, 19 CS will provide from DRMO’d equipment.

5.2 Acceptance. Government acceptance of the project will be when all equipment and material has been inventoried (and list provided to the government), palletized equipment has been turned into DLA Disposition Services (if required by 19 CS), and all materials, tools, cleared from job site, as well as removing and clearing all trash leftover from removal.

6.0 PERFORMANCE

6.1 Period of Performance. The contractor shall have 270 days from contract award to complete all facets of the project including final walk through with the government representative.

6.2 Place of Performance. The place of performance is Little Rock AFB, AR.

6.3 Hours of Work. The Contractor shall routinely work during normal operating hours of the site. Monday through Friday (0730-1630 Hrs), excluding federal holidays and designated family days. Any site work requested by the contractor to be performed outside of normal duty hours shall be coordinated with the 19 Communications Squadron Plans and Programs office POC at least 10 working days in advance.

7.0 SECURITY

Escorts may be required, as some work shall be performed in secure facilities. It is the Government’s responsibility to provide escorts. The contractor shall comply with all requirements and procedures IAW AFFAR 5353.242-9000, Contractor Access to Air Force Installations included herein. All contractor employees shall carry contractor photo identification at all times. Contractor employees shall comply with any Integrated Defense measures that may be necessary during contingency operations. This includes, but is not limited to, vehicle inspections, identification checks, etc.

7.1 Base Access Credentials. The Contractor shall submit a DBIDS Base Entry

Letter to the Contracting Officer at least one week prior to each employee’s anticipated access date. Failure to submit complete and accurate data on the form may result in a delay or denial of access for the employee. The DBIDS Base Entry Letter shall be completed electronically on the document provided and submitted as an attachment to an email to the designated Contract Administrator.

Contractor credentials and passes will not be issued to personnel waiting for the DBIDS Base Entry Letter to be processed. Upon approval of the DBIDS Base Entry Letter, the employee or sub-contractor may apply for a Government issued identification credential. All base access credentials must be returned to the 19 SFS Pass and ID section upon termination of employment or the end of the contract, whichever is first.

7.2 Contractor/Employee Identification Credentials. Due to the nature of the military mission at Little Rock AFB, stringent security procedures are established to ensure mission success. Part of the mission assurance piece is to conduct identity proofed and vetted of all contractors who enter the installation. The vetting process includes an extensive criminal history check to determine the individual’s fitness for authorization to enter the installation. The Prime Contractor will ensure all employees possess proper credentials allowing them to work in the United States. Executive Order 12989 requires Contractors to use the Department of Homeland Security’s E-Verify system for all employees working on federal contracts.

Employee identity will be verified each time a pass/credential is issued. Security Forces may conduct random screenings at any time. If disqualifying information is found, employees may be denied access to the installation and the 19 CS Contracting Officer Representative (COR) will be notified of the denial. Due to mandates of USC 552a (b) (3) as related to Privacy Act 1974 as amended, the information can only be discussed with the employee and will not be expressed outside of law enforcement. Employees requesting to contest denial of installation access or requesting a waiver/exception to policy must submit a written rebuttal /request to the 19 CS Contracting Officer Representative (COR).

The application for a pass/credential if driving must be accompanied by a valid driver’s license, state vehicle registration and proof of insurance. Further, the vehicles and equipment may be escorted during exercise operations and may be rendered immobile when not in operation by the removal of ignition keys or by other readily reversible means. Contractor vehicles are subject to search prior to entering, transiting or while exiting the installation.

7.3 Controlled Area Access. If the contract requires work to be done in controlled or restricted areas on the installation, access to those areas will require coordination with and approval by organizations controlling those areas for free zone establishment and access. More detailed information will be provided upon award of the contract.

8.0 SAFETY

The contractor shall be responsible for complying with all local, state and federal safety guidelines.

8.1 Accident/Incident Reporting and Investigation. The Contractor shall record and report all available facts relating to each instance of accidental damage to Government property or injury to either Contractor or Government personnel to the Base Safety Office. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Contracting Office. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

8.2 Potential Problems. The Contractor shall determine any potential problems with the projected work in areas that may contain asbestos, hazardous materials, and hazardous wastes and local procedures to be followed in the event such problems are encountered.

8.3 Disposal/Reporting. The Contractor shall comply with local procedures concerning the use, disposal, or reporting of hazardous materials.

8.4 Hazardous Material Identification. The Contractor shall submit Material

Safety Data Sheets (MSDS) for any hazardous materials (paints, solvents, cleaners, encapsulating compound, etc.) to be used in performance of the contract.

The Contractor shall file the MSDS(s) with the Base Environmental Management Office prior to using hazardous material.

8.5 Identification/Marking. The Contractor shall clearly mark all Contractor

Furnished Property (CFP) with their company’s name, contract number, and project number. The Contractor shall place an easily read, very visible, sign (minimum 8.5” x 11”) on large containers, construction equipment, or un-manned rental vehicles while on the Government installation indicating the company name; contract/task order number; project title; and both the Contractor and Site POC’s names and local telephone numbers.

8.6 Construction Equipment. The Contractor shall provide construction equipment

(e.g., manlifts, etc.) required to support removal. The Contractor shall be responsible for transportation of construction equipment to/from the work site, as well as their security.

9.0 GOVERNMENT FURNISHED INFORMATION/ACCESS STANDARDS

The contractor shall comply with all base installation standards. The contractor shall comply with all commercial codes and standards where applicable in the performance of this contract. It is the contractor’s responsibility to identify and obtain applicable standards and best commercial practice documentation. Should a conflict arise between this SOO and any commercial standard referenced, the contractor shall make the Government aware of the conflict. The government shall determine which standard applies.

10.0 Additional Scheduling Information

Due to the overlap with a higher priority 911 project, the MSL-100 Voice Switch Removal project may experience interruptions. The 911 project involves the implementation of a new emergency response system designed to enhance the efficiency and effectiveness of our emergency services. This system will include advanced communication tools, real-time data analytics, and improved coordination protocols to ensure rapid and accurate responses to emergency situations. Given the critical nature of this project for public safety, it requires immediate attention and resources. This decision was made to prioritize the urgent needs of the 911 project, thereby maintaining our commitment to delivering high-quality and timely results. However, some form of project execution must be initiated, prior to end of fiscal year, to ensure bona fide requirement is met.

NUMBER TITLE WEBSITE OR LOCATION

ANSI American National Standards Institute (ANSI) and Internet Standards Resources http://www.ansi.org/

ANSI/TIA/EIA-568-B –

(2001)

Commercial Building Telecommunications (568B- 1, 568B-2, 568B-3) Cabling Standard http://www.csd.uoc.gr/.../Cab ling%20Standard%20-

%20AN

ANSI/TIA-568-C.1 (2009) Commercial Building Telecommunications Cabling Standard http://www.tiaonline.org/

ANSI/TIA-568.2-D (2018) Balanced Twisted-Pair Telecommunication Cabling and Components Standard http://www.tiaonline.org/

ANSI/TIA-568-C.3 (2008) Optical Fiber Cabling Components Standard http://www.tiaonline.org/

ANSI/TIA-569-B (2004) Commercial Building Standards for Telecommunications Pathways and Spaces http://www.tiaonline.org/

ANSI/TIA-598-D (2014) Optical Fiber Cable Color Coding http://www.tiaonline.org/

ANSI/TIA-606-A (2021) Administration Standard for the Telecommunications Infrastructure http://www.tiaonline.org/

ANSI/TIA-607-D (2019) Generic Telecommunications Bonding and Grounding (Earthing) for Customer Premises http://www.tiaonline.org/

ANSI/TIA-758 (Latest Edition)

Customer-Owned Outside Plant Telecommunications Infrastructure Standard http://www.tiaonline.org/

TIA 526-7 (2015) Measurement of Optical Power Loss of Installed Single-Mode Fiber Cable Plant http://www.tiaonline.org/

TIA 526-14-D (2023) Optical Power Loss Measurement of Installed Multimode Fiber Cable Plant http://www.tiaonline.org/

BICSI Building Industry Consulting Service International, Inc http://www.bicsi.org/

BICSI TDMM Manual - (2024, 15th Edition)

Building Industries Consulting Services International Telecommunications Distribution Methods (TDMM) Manual http://www.bicsi.org/

ECIA EIA/ECA-310-E

(2005)

Racks, Panels and Associated Equipment https://store.accuristech.com/ standards/ecia-eia-eca-310-e?product_id=2585295

NFPA 70 – (2023) National Electric Code http://www.nfpa.org/ OSHA CFR 29 Part 1910-268 Telecommunications https://www.osha.gov/pls/osh aweb/owasrch.search_form?p _doc_type=STANDARDS&p _toc_level=1&p_keyvalue=1

The contractor shall obtain and comply with any other applicable manuals not identified above that would be required to meet industry standards.

10.0 ACRONYMS

ANSI – American National Standards Institute BICSI – Building Industry Consulting Service International CFP – Contractor Furnished Property CFR – Code of Federal Regulations CM – Call Manager COR – Contracting Officer Representative DLA – Defense Logistics Agency DRMO – Defense Reutilization and Marketing Office ECIA – Electronic Components Industry Association EIA – Electronic Industries Alliance IAW – In Accordance With MSDS – Material Safety Data Sheet NEC – National Electric Code NEMA – National Emergency Management Association NFPA – National Fire Protection Administration OSHA – Occupational Safety and Health Administration POC – Point of Contact PVC - Polyvinyl Chloride QA – Quality Assurance

SOO – Statement of Objectives TDMM – Telecommunications Distribution Methods Manual TIA – Telecommunications Industry Association