STATEMENT_OF_NO_BID.pdf

This is a Statement of No Bid form from Hillsborough County Public Schools (HCPS) Procurement Services Department related to a Paper Products - Student Nutrition Services (SNS) contract opportunity. The procurement solicits proposals from qualified vendors to establish an annual cost-plus fixed delivery fee contract for delivery of paper products to approximately 219 school sites supporting the National School Breakfast and National School Lunch programs. The contract encompasses 114 line items of food service paper products including food storage bags, containers, trays, cups, lids, wraps, utensils, gloves, cleaning supplies, and hairnets, with estimated annual quantities ranging from 10 to 52,500 units and a total estimated annual extended cost of $193,221. The RFP was broadcast on January 16, 2026, with a technical questions deadline of January 30, 2026, at 12:00 PM and a proposal due date of February 27, 2026, at 5:00 PM via www.myvendorlink.com. Proposal review is scheduled for March 2, 2026, with an estimated award date of June 2, 2026, and contract commencement on July 1, 2026. The initial contract term extends through the end of the first anniversary month with options to automatically renew for up to four additional one-year periods, subject to appropriations, contractor performance, and continued need.

The contract requires a cost-plus fixed delivery fee pricing structure with initial prices remaining firm through December 30, 2026, and thereafter adjustable every six months effective July 1 and January 1 with SNS District Office approval. The selected vendor must provide weekly deliveries to all 219 school sites during the regular school year with inside delivery, electronic ordering capability, and monthly price and usage reports. The contract is funded entirely by United States Department of Agriculture (USDA) federal funds with an estimated annual budget of $5,800,000 and zero percent state or local funding. The incumbent contract (RFP 20126-DST-IV) expires June 30, 2026, with no renewal options available. All proposers must comply with extensive federal compliance requirements including USDA certifications, drug-free workplace requirements, debarment verifications, and Buy American provisions mandating domestic product preference with non-domestic purchases capped at ten percent beginning in fiscal year 2025-26. Small business enterprises, minority-owned businesses, service-disabled veterans, and local business enterprises are encouraged to apply and may qualify for enhanced payment terms of net 45 days or "pay upon approval" options. Standard payment terms are net 45 days under Florida's Prompt Payment Act with a 120-day deadline for final invoice submission.