Addendum_1_-_Q_&_A.pdf

HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507

Superintendent Van Ayres

PROCUREMENT SERVICES

ADDENDUM TO COMPETITIVE SOLICITATION

January 30, 2026

Competitive Solicitation No. and Name: 25533-RFP-DST Paper Products – Student Nutrition Services (SNS)

Addendum #: 1

NOTICE TO ALL POTENTIAL BIDDERS/PROPOSERS/RESPONDENTS

The above-referenced competitive solicitation is modified as outlined in this addendum. The original competitive solicitation documents and any previously issued addenda remain in full force and effect, except as modified by this addendum, which is hereby made part of the competitive solicitation. Respondents must consider this Addendum when preparing and submitting their bid/proposal/quote/reply.

1. Questions and Answers

The following questions and answers are provided as a matter of information to clarify issues raised regarding the competitive solicitation. To the extent that changes to the competitive solicitation are required based on the questions received, the competitive solicitation has been modified as noted above in the competitive solicitation section of this addendum.

Question Answer is there a termination clause for me, the vendor? It is not addressed in the solicitation. You can address it in your bid response.

will Federal Funds be used for this contract? Yes.

Hi, I would like to know about stock # 501216 Hand Towel.

1- What do you prefer, recycled Paper o virgin wood raw material?

2- White color or Brown color?

3-Do you want wrapped individually or plain into the cases?.

Thanks

Recycled, natural white color hand towel rolls. Must be equal to Tork 7171400 and fit current dispensers. The rolls do not have to be individually wrapped.

Are you able to share a copy of the current bid award information?

Please submit a public records request at https://forms.office.com/pages/responsepage.aspx?id=-f2oEP_CDU6cGR_iwYgWSlfHKK0R9cNEu- CHNB5dB91UMUFWQUI5RDRHSkw1RjBOSFNGQjhDMVk 4SiQlQCN0PWcu

Do you intend to award this to one vendor, as was the last bid?

Yes.

Please provide the line item breakdown of award for the previous bid, to include any price adjustments

Please submit a public records request at https://forms.office.com/pages/responsepage.aspx?id=-f2oEP_CDU6cGR_iwYgWSlfHKK0R9cNEu- CHNB5dB91UMUFWQUI5RDRHSkw1RjBOSFNGQjhDMVk 4SiQlQCN0PWcu

Hillsborough County Public Schools Page 2 of 3 25533-RFP-DST Paper Products – Student Nutrition Services (SNS)

The bid requires the awarded proposer to provide samples within five (5) business days. Can this be extended to ten (10)business days to allow time for acquiring samples that may not be currently stocked at the distribution center?

No, samples if requested must be provided within 5 business days.

Could you kindly provide an Excel copy of Attachment A with all cells unlocked? We would like to have one working copy that we can enter our notes on. We will subsequently transfer the required information for columns G-I onto your original sheet.

No. The cells are locked to prevent anyone from changing/editing our item specifications.

With regards to item 74/stock # 501265, do the spoons have to be black? White spoons are much more readily available. What about the other plastic fork/knife/spoon lines?

Yes, we prefer black spoons.

Line 39 is a fork, napkin, and straw cutlery kit. Could this be substituted with a spork, napkin, straw cutlery kit?

Those are much more common.

No, we require fork, napkin, and straw packets.

Referent to Toilet Paper, do you have some requirements as to how many times this product will be delivered? For example, other districts purchase it four times a year. We are looking for guidance on the optimal delivery frequency to ensure efficient stock management and meet the needs of our customers.

Your input on this matter would be greatly appreciated.

It can be ordered weekly.

Do we have dock doors to pull up to and deliver? No.

Do drivers need to assist with the handling of the shipments?

Delivery personnel are required to bring products into the kitchen dry storage area and place them as instructed. They are not required to stow deliveries.

Could you please clarify section 1.6.37 PRICING – FIXED DELIVERY FEE? What does FIXED DELIVERY FEE PER FULL CARTON mean? Do you mean by per shipment/order?

The fixed delivery fee per carton is what will be charged to deliver a full case. Refer to section 1.6.29 of the RFP.

Could you please clarify section 1.6.37 PRICING – FIXED DELIVERY FEE? What does FIXED DELIVERY FEE PER FULL CARTON mean? Do you mean by per shipment/order?

The fixed delivery fee per carton is what will be charged to deliver a full case. Refer to section 1.6.29 of the RFP.

Hi, what product code number do you require in the proposal form? It doesn`t seem to accept UPC numbers.

The product code number for the manufacturer of the item that you are bidding. Example: Bid Item 6. If you are bidding Elkay DP657, the brand name would be Elkay, and the product code number would be DP657.

For the HCPS stock no 501027, can you please provide the mgf # or what it`s used for? that way we make sure to quote the correct item.

It is a bag used for field trips and adult to-go lunches. The current manufacturer is Best Packaging. The ones we are currently using say 'thank you' and have dolphins on them.

Hillsborough County Public Schools Page 3 of 3 25533-RFP-DST Paper Products – Student Nutrition Services (SNS)

Will deliveries be to each school or can we utilize delivering to the central warehouse?

Please refer to section 1.6.12. Weekly deliveries will be made to individual school sites.

For HCPS stock no. 501082, do you have the manufacturer number or what its used for? We`re thinking its a hot food container, but wasn`t sure and want to quote the correct item.

We are currently using Fold-Pak 16WHWHITEM, similar to a Chinese take-out container.

Hi, What we should be fill in the page 32 of document 25533 RFP...referent to "Receipt of the following Addenda is hereby acknowledged. (List all Addenda as follows) " ? Thanks

The Addenda form is to acknowledge receipt and to confirm that you have reviewed the addenda posted and included in the solicitation.

Is the agency able to provide historical usage data, estimated annual quantities, or minimum/maximum order ranges for the contract period?

The estimated annual case volume is listed in "Column F" of the Bid Response Form.

In the event of fuel surcharges or carrier rate increases, is price adjustment permitted, or should bidders assume fixed shipping for the full contract term?

Fuel charges are not allowed. The fixed delivery shall be firm against any increase for the initial term from the start date of the contract. Refer to Sec. 1.6.29.

Will partial shipments be permitted or expected if items are backordered, and if so, how should additional shipping costs be handled?

It is expected that all orders be delivered in their entirety.

We do not back-order products. Refer to Sec. 1.6.34 regarding item substitutions, additions, and outages.

This Addendum shall be construed and governed by the laws of the State of Florida.

Sincerely, Christy Perales, Procurement Officer

THE BIDDER/PROPOSER/RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM WITH YOUR

BID/PROPOSAL/REPLY ON THE FORM PROVIDED IN THE COMPETITIVE SOLICITATION.

1. Questions and Answers