Attachment_B_-_Instructions_for_Completing_Response_Sheets_Paper_Products.pdf
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- Solicitation number
- 25533-RFP-DST
- Issued by
- Florida
About this file
This is an instruction document for completing price response sheets for a paper products procurement by the Student Nutrition Services (SNS) division within the school system in Florida. The document provides detailed guidance on filling out bid response forms for paper products used across approximately 219 school sites participating in the National School Breakfast and National School Lunch programs. Bidders are required to complete twelve distinct columns for each bid item, including item number, internal stock number, current pack size, product description with minimum specifications, bid unit designation, estimated annual quantity based on historical usage, vendor pack size, adjusted estimated quantity, unit cost, and total extended cost. The instructions include a worked example demonstrating how to calculate adjustments when a vendor's proposed pack size differs from the current pack size, ensuring accurate total cost calculations.
The pricing structure requires bidders to submit cost-plus fixed delivery fee proposals on an annual contract basis. Key pricing elements include the bid unit cost and total extended cost calculations, which must account for any variance between current and proposed pack sizes. Bidders must also provide brand names and product code numbers for all items being bid. The document emphasizes that if the pack size differs from the current specification, bidders must recalculate the estimated quantity accordingly to ensure proper cost determination. This pricing methodology allows HCPS to compare vendor proposals on a standardized basis while accommodating different pack size offerings from various suppliers.
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Attachment B - Instructions for Completing Price Response Sheets # Paper Products - Student Nutrition Services
For all bid items complete the required information as per example below:
(1) Item Number – Number of bid Item
(2) HCPS Stock Number: Student Nutrition Services internal stock number.
(3) Current Pack Size: Description of current pack size of bid item.
(4) Description: Description and minimum bid specifications for item.
(5) Bid Unit: Description of unit size for purposes of the bid.
(6) Estimated Quantity: Estimated annual usage of the bid unit based on previous historical usage.
(7) Vendor Number of Units per Case: Enter the pack size of the item being bid.
(8) Times Estimated Quantity: If the pack size being bid differs from column 3 “current pack size”, the bidder should determine if a correction to the estimated quantity is required in order to properly calculate the total extended cost. In the example below, the number of units per case in column 3 is 200. If the bidder is going to bid a 250-count case, then the estimated quantity would have to be adjusted to 280 (200 x 350 = 70,000 units divided by 250). If the pack size does not differ, then enter estimated quantity from column 3.
(9) Bid Unit Cost: Enter the cost of the bid unit.
(10) Total Extended Cost: Multiply the cost of the “bid unit cost” in column 8 times the “times estimated quantity” in column 7.
(11) Brand Name: Enter the brand name of item being bid.
(12) Product Code Number: Enter the product code number of item being bid.
EXAMPLE
(1)
BID
ITEM #
(2)
HCPS
STOCK
NO.
(3)
CURRENT
PACK
SIZE
(4)
DESCRIPTION
(5)
BID UNIT
(6)
ESTIMATED
QUANTITY
(7)
VENDOR NO.
OF UNITS
PER CASE
(8)
TIMES
ESTIMATED
QUANTITY
(9)
BID UNIT
COST
(10)
TOTAL
EXTENDED
COST
1 501005 200 CT BAG FOOD STORAGE 27" X 37"
APPROVED BRAND: Elkay BOR2737HD or Equivalent Bag, clear, freezer/storage with twist ties, high density plastic, bun pan cover; 27" x 37".
CASE 350 250 CT 280 13.25 $3,710.00
(11) Brand Name: ABC
(12) Product Code Number: 12345
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