STATEMENT_OF_NO_BID.pdf

This is a Statement of No Bid form issued by Hillsborough County Public Schools (HCPS) Procurement Services Department in Florida. The form is designed for vendors declining to submit proposals on HCPS competitive solicitations, specifically in response to RFP 26113-RFP-DST for an Instructional Materials Textbook Management System. Vendors are required to complete and return the form via the myvendorlink.com portal or email to contractsupport@hcps.net, with failure to respond potentially resulting in vendor removal from HCPS's qualified bidders list. The form requests company information, contact details, and identification of specific reasons for declining to bid, including options such as not offering the required product, insufficient time to respond, removal from bid lists, scheduling conflicts, inability to meet bond requirements, or other specified reasons. Technical questions were due March 27, 2026, with proposals due April 10, 2026, at 5:00 PM ET; vendor selection is anticipated in late spring 2026, with contract award expected in late summer to early fall 2026 and implementation commencing in summer 2027.

The underlying RFP seeks to procure a textbook and instructional materials management system to support 236 school sites managing approximately 1.7 million items across the district, with evaluation criteria allocating 100 points across specifications and scope (25 points), qualifications and experience (30 points), and cost/value (35 points), plus up to 10 bonus points for Small Business Enterprise Program (SBEP) participation. Vendors must meet minimum qualifications including three years of industry experience, Florida business authorization, E-Verify compliance, three business references, general liability insurance of $1,000,000, and workers' compensation per Florida statute. Pricing must be firm for a minimum of three years, with vendors required to submit a 10-year cost of ownership analysis. The initial contract term begins July 1, 2027, with automatic yearly renewals contingent on board appropriation, continued need, and contractor performance. The SBEP set-aside program, governed by School Board policy 6320.02, is gender and race-neutral and requires minimum reinvestment of 20 percent of net eligible expenditures in certified small local businesses within the Tampa Bay metropolitan area.