Notice_of_Intent_to_Award_26113.pdf
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- Solicitation number
- 26113-RFP-EST
- Issued by
- Florida
About this file
This is a Notice of Intent to Award issued by Hillsborough County Public Schools (HCPS) in Tampa, Florida, for Request for Proposals 26113-RFP-EST regarding the procurement of an Instructional Materials Textbook Management System. The solicitation was released to 1,747 vendors via VendorLink and 241 vendors via Euna Open Bids, with nine vendors submitting proposals by the April 10, 2026, deadline at 5:00 PM ET. The project scope requires a modern, scalable system to manage approximately 1.7 million instructional materials and textbooks across 236 school sites within Florida's seventh-largest school district. Technical questions were due March 27, 2026, with vendor selection for final negotiations anticipated in late spring 2026 and contract award expected in late summer to early fall 2026. The initial contract term commences July 1, 2027, with automatic yearly renewals contingent on school board appropriation, continued need, and contractor performance. The system must replace the expiring Follett Destiny platform and integrate with district systems including FOCUS student information system, INFOR staff system, and ClassLink single sign-on, with vendors required to provide migration services and demonstrate proven experience serving large K-12 districts with 100 or more school sites.
The evaluation process allocates 100 points across three phases: specifications and scope (25 points), qualifications and experience (30 points), and cost/value (35 points), with up to 10 bonus points available through the Small Business Encouragement Program (SBEP). Minimum qualifications require three years of industry experience, Florida business authorization, E-Verify compliance, three business references, and proof of field-proven, off-the-shelf software currently operational in K-12 environments. Vendors must maintain general liability insurance of $1,000,000 general aggregate and workers' compensation per Florida statute. Pricing must remain firm for no less than three years with any subsequent increases requiring cost justification documentation, and vendors must submit a 10-year cost of ownership spreadsheet. The evaluation committee recommended Concourse Tech Inc. for award with a Phase II score of 76.50 points, followed by Follett Software, LLC at 72.75 points. Two vendors were deemed non-responsive: Insignia Software Corporation for failing to submit a complete bid package and Tennessee Book Company for not providing proof of three years of experience. The Cone of Silence policy prohibits communication regarding the active solicitation between HCPS employees or school board members and any third party until the award is finalized by the school board.
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Connect with Us • HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507
Superintendent of Schools Van Ayres
PROCUREMENT SERVICES DEPARTMENT
NOTICE OF INTENT TO AWARD
Request for Proposals: 26113-RFP-EST Instructional Materials Textbook Management Systems
Date: July 21, 2026
As to the above-mentioned Invitation to Bid, pursuant to §§ 287.057(1)(a) and 120.57(3), Florida Statutes, Hillsborough County Public Schools (“HCPS”) posts its Notice of Intent to Award to the vendors identified in Attachment A. The awarded vendor(s) must meet all mutually agreed qualification requirements prior to the provision of the goods and services.
Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’ decision must be timely received via courier, the General Manager of Procurement Services.
Protests may be filed by courier, hand delivery, or regular mail at: Hillsborough County Public Schools, Procurement Services Department, Office of the General Manager, 901 East Kennedy Boulevard, Tampa, Florida 33602. Protests may also be filed by email at corey.murphy@hcps.net. It is the filing party’s responsibility to meet all filing deadlines.
The Cone of Silence, HCPS policy 6320 – Procurement, prohibits any communication regarding an active competitive solicitation between any HCPS employee or School Board member and any third party, representative, or lobbyist of that party, in effect from the time of release of the competitive solicitation until awarded by The School Board of Hillsborough County, Florida.
Procurement Services appreciates all vendors’ interest in doing business with HCPS and encourage participation in future bidding opportunities. Any questions regarding the competitive solicitation process may be forwarded to the Procurement Services Department representative, below.
Sincerely, Rebecca Baez rebecca.baez@hcps.net
26113-RFP-EST Instructional Materials Textbook Management Systems
Bid notifications were sent to 1,747 vendors via VendorLink and 241 via Euna Open Bids.
Responses were received from 9 vendors.
Proposals Received
Company SLVMP Status Submission Date
Blender Education LLC 1201 North Federal Highway Fort Lauderdale, FL 33304 Gail Pierson Phone: (954) 247-8417 gail.pierson@srgtech.com
Submitted 4/10/2026 3:43:36 PM
CDW Government LLC 230 North Milwaukee Avenue Vernon Hills, IL 60061 Justin Schwier Phone: (312) 705-8919 pso@cdw.com
Submitted 4/10/2026 3:56:55 PM
Companion Corp 1831 Fort Union Boulevard Salt Lake City, UT 84121 Mike Voseipka Phone: (801) 943-7277 sales@companioncorp.com
Submitted 4/9/2026 5:15:15 PM
Superintendent Van Ayres
Attachment A
Concourse Tech Inc.
169 Madison Ave, Suite 15520 New York, NY 10016 Thomas Smyth Phone: (646) 305-9964 Fax: (332) 529-1022 sales@concoursetech.com
Submitted 4/10/2026 2:49:29 PM
Follett Software, LLC 1340 Ridgeview Drive McHenry, IL 60050 Christine Mills Phone: (800) 323-3397 Fax: (800) 365-5399 FSSBidAdmin@follettsoftware.com
Submitted 4/9/2026 9:20:34 AM
Frontline Technologies Group LLC 1400 North Atwater Drive Malvern, PA 19355 Alex McKinnis Phone: (866) 504-8222 FrontlineRFP@frontlineed.com
Submitted 4/10/2026 8:06:42 AM
Incident IQ, LLC 750 Glenwood Ave Southeast Atlanta, GA 30316 Donato Latrofa Phone: (630) 651-1522 legal@incidentiq.com
Submitted 4/10/2026 12:52:03 PM
Insignia Software Corporation 204-1074 103A Street Southwest Edmonton, AB T6W2P6 Claire Hitchcock Phone: (780) 428-3997 claireh@insigniasoftware.com
Submitted 4/10/2026 4:41:29 PM
Tennessee Book Company LLC 1550 Heil Quaker Boulevard #100 LaVergne, TN 37086 Kim Clemmons Phone: (615) 390-7355 kim.clemmons@ingramcontent.com
Submitted 4/10/2026 1:41:26 PM
Evaluation Committee Members
Member Role
Last Name First Name
Position Site Email
Voter Booker Jon Coordinator Instructional Support jon.booker@hcps.net
Voter Hunter Jeffrey Technology Specialist
Technology Operations Center jeffrey.hunter@hcps.net
Voter Johns Karine Supervisor, Educational Materials Services
Instructional Support karine.johns@hcps.net
Voter Lenegar Jazheel Executive Director
Instructional Support jazheel.lenegar@hcps.net
Voter Lizarrage Larissa Supervisor Career and Technical Education larissa.lizarraga@hcps.net
Advisor Pepe Deborah Assistant Superintendent
Teaching & Learning deborah.pepe@hcps.net
Facilitator Baez Rebecca Procurement Officer
Procurement rebecca.baez@hcps.net
Facilitator Perales Christy Procurement Officer
Procurement christy.perales@hcpe.net
Criteria Phase I
Specifications/Scope of Work: Weight 25
This section shall provide HCPS with information regarding the Proposer’s understanding of the required scope of work (tasks and service levels) and the vendor’s ability to provide deliverables within the required timeframe and (if applicable) submit an optimal timeline with milestone payment information for the completion of deliverables and provide optimal customer service.
Qualifications and Experience/Required Forms and All Signatures: Weight 30 This section shall provide HCPS with information regarding the Proposer’s experience and qualifications in the related commodities and contractual services and their abilities.
Cost/Best Value: Weight 35
The price proposal shall be evaluated to determine the overall best value
Utilization of HCPS-registered Small Business Enterprises: Weight 10 Procurement Services, based on the submitted information on the “SBE Subcontractor Utilization Letter of Intent,” will award SBE points based on the percentage of the projected dollar spend with HCPS-registered OSD vendors. Points shall be allocated based on the percentage of total HCPS dollars, as follows: 0 points: 0% to 24%, 1 point: 25% to 49%, 2 points: 50% to 74%, 3 points: 75% to 99%, and 4 points: 100%
Phase I
Evaluations
Criteria Specifications/Scope of Work
Qualifications and Experience/Required Forms and All Signatures
Cost/Value Small Business Encouragement Program (SBEP)
Total
Weight 25 30 35 10 100
Blender Education
LLC
18.75 19.50 1.75 0.00 40
CDW
Government
6.25 9.00 3.50 0.00 18.75
Companion Corp
15.00 15.00 19.25 0.00 49.25
Concourse Tech Inc.
18.75 12.00 29.75 0.00 60.50
Follett Software,
21.25 30.00 24.50 0.00 75.75
Frontline Technologies Group LLC
18.75 18.00 21.00 0.00 57.75
Incident IQ,
22.50 24.00 15.75 0.00 62.25
Criteria Phase I
Specifications/Scope of Work: Weight 25
This section shall provide HCPS with information regarding the Proposer’s understanding of the required scope of work (tasks and service levels) and the vendor’s ability to provide deliverables within the required timeframe and (if applicable) submit an optimal timeline with milestone payment information for the completion of deliverables and provide optimal customer service.
Qualifications and Experience/Required Forms and All Signatures: Weight 30 This section shall provide HCPS with information regarding the Proposer’s experience and qualifications in the related commodities and contractual services and their abilities.
Cost/Best Value: Weight 35
The price proposal shall be evaluated to determine the overall best value
Utilization of HCPS-registered Small Business Enterprises: Weight 10 Procurement Services, based on the submitted information on the “SBE Subcontractor Utilization Letter of Intent,” will award SBE points based on the percentage of the projected dollar spend with HCPS-registered OSD vendors. Points shall be allocated based on the percentage of total HCPS dollars, as follows: 0 points: 0% to 24%, 1 point: 25% to 49%, 2 points: 50% to 74%, 3 points: 75% to 99%, and 4 points: 100%
Phase II Evaluation
Criteria Specifications/Scope of Work
Qualifications and Experience/Required Forms and All Signatures
Cost/Value Small Business Encouragement Program (SBEP)
Total
Weight 25 30 35 10 100
Concourse Tech Inc.
23.75 19.50 33.25 0.00 76.50
Follett Software,
20.00 30.00 22.75 0.00 72.75
Incident
IQ, LLC
20.00 19.50 15.75 0.00 55.25
Non-Responsive:
Insignia Software Corporation – Did not submit bid package
Tennessee Book Company – Did not provide proof of 3 years of experience
Recommendation for Award
Concourse Tech Inc.
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