Statement of Need Houston NC Landscaping Materials.docx
DOCX document 30 KB Posted
- Attached to
- Landscaping Materials, Houston National Cemetery
- Solicitation number
- 36C78626Q50004
About this file
This document is a Statement of Need for purchasing and delivering landscaping materials for the Houston National Cemetery. The solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and covers the procurement of six primary materials: screened planting topsoil, dark brown hardwood mulch, drainage rock, pea gravel, decomposed granite, and screened fill sand. Delivery specifications include Monday through Friday deliveries between 8:00 AM - 3:00 PM, with materials to be delivered in 20-25 yard trailers at the cemetery's back entrance gate.
The contract has a base period from November 1, 2025, to October 31, 2026, with four additional one-year option periods. Minimum and maximum annual quantities are specified for each material type, ranging from 40-2,100 cubic yards or tons depending on the material. The solicitation, issued by the Department of Veterans Affairs National Cemetery Administration, has a response date of October 13, 2025, at 12:00 PM EST. The NAICS code is 212321 with a business size standard of 500 employees, and the place of performance is the Houston National Cemetery located at 10410 Veterans Memorial Drive, Houston, TX 77038.
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Other files
| File | Type | Posted |
|---|---|---|
| Price Schedule for Houston NC Landscaping Materials.docx | DOCX document | |
| Combined Synopsis 36C78626Q50004.docx | DOCX document |
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Text version
Statement of Need Purchase and Delivery of Materials for Burials and Grounds Maintenance Houston National Cemetery Houston, TX 77038
General Scope: Contractor shall be responsible for all labor, supervision, materials, and equipment to deliver the following materials to Houston National Cemetery: Topsoil, Mulch, Drainage Rock, Pea Gravel, Sand and Decomposed Granite.
Houston National Cemetery is located at 10410 Veterans Memorial Drive, Houston, TX 77038.
Order and Delivery Time Frame: Materials must be delivered within five (5) business days of receipt of order unless an alternate time frame is agreed upon in writing with Contracting Officer Representative (COR). Deliveries shall be made Monday through Friday between 8:00 AM - 3:00 PM. Delivery trucks shall deliver material at the cemetery back entrance gate off Aldine Western Rd. No delivery trucks are allowed to enter through the main entrance. All materials are to be delivered in trailers (20 to 25-yards), and prices shall include delivery. No deliveries shall be allowed on weekends and official government Holidays without advance written consent of the Contracting Officer’s Representative (COR).
The amount of material to be delivered may vary per CLIN according to Cemetery need. Below are the approximate number of deliveries per Contract Line Item (CLIN):
| CLIN |
| Approx. Delivery Frequency |
| Screened Planting Topsoil |
| 1x / month |
| Dark Brown Hardwood Mulch |
| 1x / 2 months |
| Drainage Rock, 1½" |
| 2x / year |
| Pea Gravel, ⅜" |
| 2x / year |
| Decomposed Granite (1/4” to minus) |
| 4x / year |
| Screened Fill Sand |
| 2x / year |
Submittals: For the screened planting topsoil, the topsoil provider's specification sheet shall be submitted prior to each delivery. The information shall include the date of analysis, soil texture, soil pH, soluble salts, CEC, and percent soil organic matter.
With each bulk delivery, a weight ticket shall be provided detailing gross, tare, and net weights.
Description and Specification of Required Items:
1. Screened Planting Topsoil (Unit: CY)
0. Screened planting topsoil shall have been screened through a 1” screen or smaller.
0. The topsoil shall be a loam, sandy loam, clay loam, silt loam, and/or sandy clay loam. The texture must conform to the following soil particle percentages: Sand: 20-70%; Silt: 10-60%; Clay: 5-30%.
0. The topsoil shall have 4 to 8 percent organic soil matter.
0. The pH range of shall be 5.5 to 8.0.
0. The electrical conductivity (soluble salts) should not exceed 2 mmhos/cm.
0. The topsoil shall be free of weed seeds, noxious weeds, invasive plants, gravel, stones 1 inch or larger in any dimension, roots, viable plants, sod, clay lumps, foreign matter, refuse, and other extraneous materials harmful to plant growth.
0. Topsoil shall not be infested with nematodes, grubs, other pests, pest eggs, or other undesirable organisms and disease-causing plant pathogens.
0. The topsoil shall be friable and with sufficient structure to give good tilth and aeration to serve as a suitable medium for plant growth.
2. Mulch (Unit: CY)
a. Mulch shall be sourced from native Texas hardwood species.
b. The color shall be dark brown without dye or colorants.
c. Mulch shall be twice ground and screened to a medium coarseness.
d. Mulch shall not be contaminated with plastic, glass, metal, rock, or paper. None of these foreign fragments shall (nonvisible: less than 0.5 percent by weight or volume)
3. Drainage Rock (1-1/2”; Unit: Ton)
a. This clean rock shall consist of the product obtained so that it meets the following ASTM C33 gradation requirements:
Sieve Size % Passing
| Particle Size |
| % of Passing |
| 2 ½ inch |
| 100 |
| 2 inch |
| 90 – 100 |
| 1 ½ inch |
| 35 – 70 |
| 1 inch |
| 0 – 15 |
| ½ inch |
| 0 – 5 |
b. Sampling and sieve analysis shall be performed in accordance with ASTM C-136.
c. Rock shall be composed of limestone, granite, dolomite, or any other hard, sound rock.
d. Rock shall be clean, hard, tough, and durable fragments (excluding) schist, shale or slate) of uniform quality throughout and free of any detrimental quantities of soft, friable, thin, elongated or laminated pieces, disintegrated material, dirt, organic matter, oil, alkali, or other deleterious substance.
e. Rock shall be resistant to breaking, crushing or crumbling.
4. Pea Gravel (3/8”; Unit: Ton)
a. Pea gravel shall be clean washed material, hard and insoluble in water, free of mud, clay, silt, vegetation, organic matter, oil, alkali, or other deleterious material. Stone quality shall meet ASTM C 33. Size gradation shall be as follows:
Sieve Size % Passing
| Particle Size |
| % of Passing |
| ½ inch |
| 100 |
| ⅜ inch |
| 85 – 100 |
| No. 4 |
| 10 – 30 |
| No. 8 |
| 0 – 10 |
b. Color shall be generally beige to tan, but shall be approved by the COR.
5. Decomposed Granite (1/4” to minus; Unit: Ton)
| a. | Decomposed granite is derived from the crushing and screening of naturally friable granite. The blending of course sand with rock dust is not an equal product. The granite is screened to include stone particles of 3/8” minus. The particles that pass the 200-screen mesh as determined by ATSM methodology shall not exceed 18 percent. |
| Sieve Size | |
| % Passing |
| 1/2” |
| 100 |
| 3/8” |
| 90 - 100 |
| No. 4 |
| 50 - 100 |
| No. 30 |
| 25 - 55 |
| No. 100 |
| 10 - 20 |
| No. 200 |
| 5 - 18 |
6. Screened Fill Sand (Unit: CY)
a. The screened fill sand shall be composed of fragments of durable rock screened free from undesirable quantities of soft or flaky particles, loam, and organic or other deleterious material.
Maximum and Minimum Quantities Delivery shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government the supplies specified up to and including the quantity designated in the Schedule as the “Maximum.” The Government shall order at least the quantity of services designated in the Schedule as the “Minimum.” Maximum and Minimum quantity limitations are as provided in the following schedules:
Schedule of Minimum and Maximum Quantities
| DESCRIPTION OF SUPPLIES OR SERVICES |
| Minimum Amt. |
(Per Contract Year) Maximum Amt.
(Per Contract Year)
| Topsoil |
| 1,000 CY |
| 2,100 CY |
| Dark Brown Mulch |
| 600 CY |
| 1,000 CY |
| Rock (1½") |
| 60 tons |
| 40 tons |
| Pea Gravel |
| 100 tons |
| 140 tons |
| Decomposed Granite |
| 80 tons |
| 160 tons |
| Screened Fill Sand |
| 40 CY |
| 60 CY |
Once the estimated quantities for individual line items shown in the Pricing Schedule have been ordered, additional quantities may be ordered as long as the Contractor agrees by signing the task order.
Note: All orders are subject to the terms and conditions of this contract. Orders may be issued by facsimile, by mail or by e-mail. Orders may also be given orally but will be documented and accepted in writing.
Contractor Equipment, Personnel, and Contractor Responsibilities The contractor shall not damage any property within the cemetery grounds. Any damage incurred by Contractor shall be repaired or replaced at contractor expense with no additional charge to the Government. This damage includes, but is not limited to, rutting of grounds caused by Contractor equipment, headstone and marker damage, and any other damage to Cemetery property and grounds caused by Contractor.
The contractor shall clean up and/or pick up any trash, debris, dirt, mud, tire marks or any other related items upon completion of work in that area on any given work day.
The Contractor shall not store any materials, tools, or equipment overnight on the cemetery grounds.
The Contractor shall provide an English speaking point of contact for this contract who shall coordinate deliveries with the COR.
END OF SCOPE
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