Statement Of Need.docx

Eastern Colorado Healthcare System (ECHCS) Rocky Mountain Regional (RMR) VA Medical Center

1700 N. Wheeling Street Aurora, CO 80045

FY26 Hand Cycles – SCI/D Statement of Need:

Purpose:

The Rocky Mountain Regional VA Medical Center (RMRVAMC) has a requirement to purchase two (2) adaptive recumbent hand cycles and accessories with an authorized vendor to supply and deliver the items identified in Table 1 below. This is a Brand Name or Equal requirement; refer to the salient characteristics below.

Table 1 – Package Item(s) Summary

Salient Characteristics:

1. HASE K-ONE Plus or equal configuration:

· Must have Bosch Powerpack 545 Battery 545Wh

· Must have Standard Charger

· Must have Enviolo, Diff, Hydraulic Disc Brakes

· Must have Mudguards, Lights, Marathon Plus

· Must have Built-In Helping Handles

· Must be capable of seat height & frame length adjustment.

· Must include Tire Sealant

· Must have Platform Heel Support Pedals w/ Toe Strap (pair)

2. HASE K-One or equal Handbike configuration:

· Must have Shimano STEPS EP6 Cargo

· Must have Shimano Inter 5 Di2 Internal Hub, Diff, Hydraulic Disc Brakes

· Mudguards, Lights, Marathon Plus.

· Must be a Aluminum Full Suspension Handbike

· Must be capable of seat height & frame length adjustment.

· Must have Shimano STEPS BATTERY

· Must be POSITION: FRAME (DOWN TUBE/SEAT TUBE) 630WH

· Must have a HASE 2AH Shimano STEPS Battery Charger

· Built In AC Power Cable, with Adapter for Battery Connector, Ind. Pack

Scope of Work:

This procurement supports the ongoing needs of the Eastern Colorado Health Care System (ECHCS) Recreation Therapy Program by providing adaptive recumbent hand cycles for use with both SCI/D outpatients and inpatients. The equipment will be utilized during therapeutic recreation outings and as part of the VA National Recreation Sports Equipment (RSE) Program.

The requested hand cycle will replace an outdated Top End recumbent bike currently in use, and additionally, a second unit is necessary to serve as a demo/trial option for Veterans with SCI/D diagnoses. This will allow Veterans to evaluate the equipment’s suitability prior to pursuing a VA-issued purchase for personal use.

This acquisition directly supports the VA’s mission to promote health, wellness, and community reintegration through adaptive sports and recreation opportunities tailored to the needs of Veterans with disabilities.

Equipment will be shipped in original OEM packaging and will be inspected upon receipt to ensure equipment is free of defect and/or damage. The equipment will ship complete; no partial shipments will be accepted.

Date of manufacture must not be greater than 2 years before the purchase order date. The equipment must not be used or refurbished. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

The vendor will provide all applicable service manuals, maintenance requirements, and part lists.

The shipping label and packing slip will contain the following information for ease of receipt:

1) Ship To:

2) Rocky Mountain Regional VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045

3) Mark For:

4) Contract Number: N/A

5) Purchase Order: N/A Delivery:

Delivery shall be within 30 days from time of award.

Equipment shall be delivered to the Rocky Mountain Regional VA Medical Center located at 1700 N. Wheeling Street, Aurora, CO 80045.

Delivery Hours of Operation: Monday – Friday; 0700hrs – 1500hrs; excluding all Federal Holidays.

Inspection:

Prior to acceptance of the goods or services provided under this contract, inspection and testing will be performed by the government.

Warranty:

The Contractor shall provide all manufacturer’s warranty with products upon delivery. Warranty shall commence upon acceptance by VA representative and verification of operational functionality.

The warranties shall include all travel and shipping costs associated with any warranty repair.

Deliverables:

Operation and Maintenance Manuals Invoicing and Supporting Documentation:

The supporting documentation and invoice shall be submitted within 30 days at the end of each month. Subsequent changes or corrections shall be submitted by a separate invoice. In addition to information required for submission of a ‘proper’ invoice in accordance with FAR 52.212-4 (g), all invoices must include the following information:

a. Name and Address of Contractor

b. Contractor’s Tax Identification Number

c. Date of Invoice

d. Invoice Number

e. Contract Number

f. Purchase Order Number

g. Date of Service

h. Contract Line Item Number (CLIN)

i. Description, Quantity, Unit of Measure, Unit Price, and Extended Price of the items delivered

j. Total Price

Recalls:

The Vendor shall immediately notify all affected VA Medical Centers and designated POC in the event of a device recall, removal, required adjustment, or required modification that is suggested or mandated by the Vendor, distributor, manufacturer, or any regulatory or government agency. The following information shall be included in this notification:

A complete item description and identification (to include lot or serial numbers where applicable); administrative identification data including order numbers and order date; reasons for recall, removal, adjustment, or modification; and Instructions for appropriate corrective action.

Special Work Requirements:

Installation Required (Yes ☐ No ☒) Training Required (Yes ☐ No ☒) Confidentiality and Non-Disclosure:

This equipment does not connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, Block 6, the C&A requirements do not apply to this requirement, and a Security and Accreditation Package in not required.

This equipment does not hold or store patient information. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, Block 7, Appendix B and C provisions do not apply.