Statement of Need - Backhoe.docx

Statement of Need (SON) Replacement and Reprogramming of Backhoe Electronic Components (DEF System) Riverside National Cemetery (RNC), 22495 Van Buren Blvd, Riverside, CA 92518

1. Background Riverside National Cemetery relies on heavy equipment—specifically a Caterpillar 416F2 backhoe—to support daily burial operations, grounds maintenance, and logistical functions. This backhoe is essential for producing backfill material required for interment services, directly supporting timely, dignified, and respectful burial services for Veterans and their families.

The unit has experienced component failure affecting the relay assembly, electronic control module, and DEF-related sensors, resulting in reduced reliability, emissions control faults, and risk of operational downtime.

2. Requirement RNC requires procurement, replacement, programming, calibration, and verification of the following OEM Caterpillar (or OEM equivalent when explicitly approved) components for the Diesel Exhaust Fluid (DEF) system and related electronic controls:

· Relay Assembly — Caterpillar Part Number 265-8025

· Module AR EX (Electronic Control Module) — Caterpillar Part Number 454-8355

· Sensor / Sensor Kit — Caterpillar Part Number 594-8693

· CEM Sensor Relay — Caterpillar Part Number MC2 Note: The Contractor shall verify final part numbers against the equipment serial/VIN using Caterpillar SIS prior to ordering to ensure exact compatibility with the 416F2 configuration.

Post-installation, the backhoe’s Electronic Control Unit (ECU) and DEF system must be reprogrammed using Caterpillar licensed software (e.g., Cat ET) to recognize the new components, clear fault codes, perform required calibrations, and return the equipment to normal operating condition.

3. Objective: Restore the safe, reliable, and fully functional operation of the Caterpillar 416F2 backhoe to ensure uninterrupted burial operations at Riverside National Cemetery.

4. Scope of Work The Contractor shall provide all labor, parts, tools, diagnostic equipment, transportation, programming software, testing, and technical expertise to perform:

1. Remove and replace the identified components listed in Section 2.

2. Perform functional diagnostics prior to programming (DEF dosing, sensor plausibility, wiring continuity, fault code capture).

3. Program and calibrate the electronic control module and associated DEF systems using Caterpillar licensed software (Cat ET), including fault clearing and parameter updates.

4. Conduct operational testing post-installation (hot/cold starts, DEF dosing validation, drive cycle checks, no active faults).

5. Verify safe, reliable performance and document results prior to release back to service.

6. Provide OEM authenticity documentation (packing slips, part labels, Cat invoices) and programming logs to the COR.

Additional Requirements:

· Contractors may request to visually inspect the backhoe prior to submitting a quote. Site visits shall be coordinated in advance with the Contracting Officer’s Representative (COR). The Government will make the equipment available on site during normal business hours for inspection.

· If the backhoe must be transported off-site for repair or reprogramming, transportation costs (including loading/unloading, hauling, and return delivery) will be included in the IGCE for planning purposes. The Contractor shall ensure the safe handling and protection of Government property during transport and repair activities.

5. Performance Requirements

· Work shall be performed by certified heavy-equipment technicians with Caterpillar system experience.

· Programming and calibration must meet manufacturer specifications and utilize licensed Caterpillar software.

· All installed parts shall be new OEM; OEM equivalent only when pre-approved in writing by the CO/COR.

· Repairs shall be performed onsite at RNC where feasible; offsite transport requires CO approval.

· Work shall occur during standard business hours (Mon–Fri) unless otherwise authorized.

· Contractor shall coordinate access, safety, and equipment staging with the COR.

6. Location: Riverside National Cemetery (RNC), 22495 Van Buren Blvd, Riverside, CA 92518

7. Period of Performance / Timeline

· The Contractor shall complete procurement, delivery, installation, ECU reprogramming, calibration, testing, and documentation within two (2) weeks (14 calendar days) after award.

· Work scheduling shall be coordinated with the COR; any deviations require advance written approval.

8. Deliverables

· Parts documentation: OEM packing slips/labels, serials, and proof of authenticity

· Diagnostic report: Pre and post repair codes, sensor readings, DEF dosing checks

· Programming logs: Cat ET session summaries, parameter changes, calibrations, and fault clearance records

· Operational test results: Evidence of normal operation and absence of faults

· Completion memo: Certification that equipment is restored to full service

9. Point of Contact RNC’s Contracting Officer’s Representative (COR):

Lincoln Sii – 909-735-7846 (C) Frank Jimenez – 909-220-2514 (C)