SOURCES SOUGHT_Repair.docx

SOURCES SOUGHT SYNOPSIS ONLY

The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (hubzone, 8(a), small, small disadvantage, veteran owned small business (VOSB), service-disabled veteran owned small business (SDVOSB), or large business) relative to NAICS 811310 with size standards of $12.5 million. Note that if VA’s pending market research establishes that two or more SDVOSB or VOSB, who are certified on SBA’s VetCert, Veteran Small Business Certification (sba.gov), can perform the project at a fair and reasonable price, VA will set aside the underlying solicitation per 38 U.S.C. §8127.

Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Synopsis, a solicitation announcement may be published on SAM.gov and/or GSA eBuy. Responses to this Sources Sought Synopsis are not considered adequate responses to the solicitation announcement.

Complete the information requested below and attach any pertinent documents/ information necessary.

GENERAL REQUIREMENTS:

The National Cemetery Administration (NCA) has a requirement for repair of 2018 Caterpillar Backhoe, Model 416F2. The contractor must procure, replace, program, calibrate, and verify the following OEM Caterpillar (or OEM equivalent when explicitly approved) components for the Diesel Exhaust Fluid (DEF) system and related electronic controls: Relay Assembly — Caterpillar Part Number 265-8025, Module AR EX (Electronic Control Module) — Caterpillar Part Number 454-8355, Sensor / Sensor Kit — Caterpillar Part Number 594-8693, and CEM Sensor Relay — Caterpillar Part Number MC2.

The Contractor shall provide all labor, parts, tools, diagnostic equipment, transportation, programming software, testing, and technical expertise to perform:

1. Remove and replace the identified components listed above.

2. Perform functional diagnostics prior to programming (DEF dosing, sensor plausibility, wiring continuity, fault code capture).

3. Program and calibrate the electronic control module and associated DEF systems using Caterpillar licensed software (Cat ET), including fault clearing and parameter updates.

4. Conduct operational testing post-installation (hot/cold starts, DEF dosing validation, drive cycle checks, no active faults).

5. Verify safe, reliable performance and document results prior to release back to service.

6. Provide OEM authenticity documentation (packing slips, part labels, Cat invoices) and programming logs to the COR.

PARTICIPATING FACILITY:

RIVERSIDE NATIONAL CEMETERY

22495 Van Buren Blvd, Riverside, CA 92518

The intent is to award a contract for this repair.

In response to this announcement, please complete the information below and return to Roberto.escobedo@va.gov by 1/30/2026 by 1:00PM (PST).

Company Name:

Address:

Contact Name:

Phone No:

Email:

SAM Unique ID:

Estimated cost per month of monitoring

Other cost/ fee

Business size information NAICS: 811310 Industrial Equipment Repair

Select all that applies:

☐ Small Business ☐ Emerging Small Business ☐ Small Disadvantaged Business ☐ Certified under Section 8(a) of the Small Business Act ☐ HubZone ☐ Woman Owned ☐ Certified Service-Disabled Veteran Owned Small in Vetbiz.gov ☐ Certified Veteran Owned Small Business in Vetbiz.gov ☐ Large Business ☐ Other:

Comment:

Comment:

If yes, please identify which companies are considering a Joint Venture and the ownership of each company.

This notice is neither a request for competitive proposal nor solicitation of offerors. This notice is to assist the NCA in determining sources only and a solicitation is not currently available. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this Sources Sought Synopsis is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Inquiries will only be accepted in writing via email to Roberto.escobedo@va.gov by 01/30/2026 by 1:00PM (PST).