State of Michigan Print Mail Management Terms Conditions.docx
DOCX document 20 KB Posted
- Attached to
- DCH 669 Fee For Service Handbook
- Solicitation number
- RFQ 171 270000000020 1
- Issued by
- Michigan
About this file
This document contains the terms and conditions for the State of Michigan Print & Mail Management (PMM) program, outlining requirements for vendors seeking to provide printing and mailing services to the state. Vendors must be pre-qualified with PMM and registered with the State of Michigan, with pre-qualification requiring approximately one week upon submission of required information. All bids must be submitted online and include all costs with freight to the state's dock located at 7461 Crowner Drive, Lansing, Michigan 48913, with bids required to be F.O.B. Destination and prepaid. Late bids will not be accepted. The General Services Building dock operates from 8:00 a.m. to 3:30 p.m., Monday through Friday, excluding standard holidays, and drivers must obtain an entry pass at the front office prior to dock access.
Specific operational requirements govern shipment preparation, including pallet specifications mandating single-face hardwood pallets with lengthwise runners, minimum 3/4-inch deck boards, and maximum gross weights of 4,000 pounds. All cartons must be labeled with commodity numbers, descriptions, purchase order numbers, and quantity information, with partial cartons placed on top of pallets for easy identification. The vendor assumes all costs associated with overruns, and no underruns are permitted. Invoices must be submitted to Scott Barclay at the PMM address or via email, and all electronic materials must be provided in source software format with all revisions, fonts, and images included, as well as in PDF format. All materials become the property of the State of Michigan upon delivery and must be returned upon request.
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| DCH-669-Final-2-2024.pdf | ||
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| standard-contract-terms-short-form.docx | DOCX document | |
| DCH 669 Fee For Service Handbook BID REQUEST 10-26 .docx | DOCX document |
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State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact one of the following:
| Mark Miller at 517-636-7746, or email at millerm13@michigan.gov |
| Scott Barclay at 517-636-7744 or email at mailto:barclays@michigan.gov |
| Graham Martin at 517-636-6186 or email at mailto:marting1@michigan.gov |
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Scott Barclay
PMM
Email- mailto:barclays@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing
| Invoices should be mailed to the following in addition to entering into the VSS system: | |
| Print & Mail Management | |
| General Services Building | |
| Attention Scott Barclay | |
| 7461 Crowner Dr. | |
| Lansing Mi 48913 |
Or emailed directly to Scott Barclay at mailto:barclays@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 6-19-18
File details come from the government source that posted it. Updated .