State of Michigan Print Mail Management Terms Conditions.docx
DOCX document 18 KB Posted
- Attached to
- AI-027 CWD TAG
- Solicitation number
- RFQ 171 230000000749 1
- Issued by
- Grand Traverse County, Lansing City, Michigan
About this file
This document outlines the Terms & Conditions for the State of Michigan's Print & Mail Management (PMM) program, administered by the Department of Technology, Management & Budget (DTMB). The file establishes operational requirements for vendors providing printing and mail management services to the state. Key requirements include mandatory pre-qualification with PMM prior to bid submission, registration as a state vendor, and acceptance of Electronic Funds Transfer (EFT) payments. Pre-qualification takes approximately one week and can be initiated by contacting Jerry Monroe or Andrew Hale at the provided contact information. All bids must be submitted online and include complete costs with freight to the designated dock at 7461 Crowner Drive, Lansing, Michigan 48913. Bids are required to be F.O.B. Destination, prepaid, and late submissions will not be accepted. Delivery windows are limited to standard business hours (8:00 a.m. to 3:30 p.m., Monday through Friday) at the General Services Building, with the facility closed on standard holidays.
The document establishes strict specifications for pallet construction, packaging, and labeling to ensure standardized handling and storage. Shipments must utilize single-face hardwood pallets with specific dimensional parameters (44-48 inches in length, 36-48 inches in width, maximum 5'6" in height, and 4,000 pounds gross weight limit) and require two-way entry capability. All cartons must be uniformly labeled with commodity numbers, descriptions, purchase order information, and piece counts. The state implements a no-underruns policy with vendor responsibility for any overruns. For direct shipments to locations other than the Lansing dock, signed packing slips must be submitted to Andrew Hale via email or fax, along with shipment notification and expected arrival times. Invoices must be submitted to DTMB-PrintingServices@michigan.gov and entered into the VSS system. All materials become state property upon delivery, and vendors must supply electronic copies in source software format with all revisions, fonts, and images, along with PDF versions upon request.
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| File | Type | Posted |
|---|---|---|
| AI-027 CWD Tag 8-23.docx | DOCX document | |
| AI-027 CWD Tag Sample 9-21.pdf |
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Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact one of the following:
Jerry Monroe at 517-636-0297, or email at monroej1@michigan.gov Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .