State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- SUMMIT POCKET FOLDER
- Solicitation number
- RFQ 171 270000000046 1
- Issued by
- Kent County, Michigan
About this file
This document contains the Terms & Conditions for the State of Michigan Print & Mail Management (PMM) program, establishing requirements for vendors seeking to provide printing and mail management services to the state. The program requires all vendors to obtain pre-qualification status with PMM (in addition to State of Michigan vendor registration and EFT payment capability) before submitting bids; pre-qualification takes approximately one week. All bids must be submitted online and include all costs with freight to the state's dock at 7461 Crowner Drive, Lansing, Michigan, on an F.O.B. Destination, prepaid basis. Late bids will not be accepted. Deliveries must comply with specific dock hours (8:00 a.m. to 3:30 p.m., Monday through Friday, excluding standard holidays), and drivers must obtain entry passes at the front office with valid identification.
Vendors must adhere to strict packaging and labeling requirements, including single-face hardwood pallets with specific dimensions (44–48 inches length, 36–48 inches width, maximum gross weight of 4,000 pounds) and detailed carton labeling with commodity numbers, descriptions, purchase order numbers, and package quantities. No underruns are acceptable; overruns are at the vendor's expense. For direct shipments not sent to the Lansing dock, signed packing slips must be submitted to Andrew Hale, the PMM contact, with shipment notifications and expected arrival times. Invoices should be emailed to DTMB-PrintingServices@michigan.gov in addition to entry into the VSS system. All materials become state property, and electronic copies must be provided in source software format with all revisions, fonts, and images, as well as in PDF format.
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State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .