State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- NON RESIDENT DAILY RECREATION PASSPORT
- Solicitation number
- RFQ 171 260000000478 1
- Issued by
- Michigan
About this file
This document presents the Terms and Conditions for Print and Mail Management services established by the State of Michigan. The terms outline the operational framework for print and mail services that support state agency functions, including services related to items such as the Non Resident Daily Recreation Passport. The document specifies requirements for vendors providing printing and mailing capabilities, establishing baseline expectations for service delivery, quality standards, and operational procedures that vendors must adhere to when fulfilling print and mail orders for state agencies. The scope encompasses the handling, production, and distribution of various printed materials and associated mailing services required by Michigan state government entities.
The Terms and Conditions establish pricing structures, service level agreements, and performance metrics that vendors must meet throughout the contract period. The document addresses vendor qualifications, processing timelines, quality assurance protocols, and liability provisions relevant to print and mail management operations. It specifies how vendors should handle inventory management, tracking systems, and reporting requirements to ensure transparency and accountability in the delivery of print and mail services to state agencies. The terms provide the contractual framework governing the relationship between the State of Michigan and qualified vendors offering these essential administrative and operational services.
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Other files
| File | Type | Posted |
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| Non Resident Daily Passport Shipping Details.xlsx | XLSX spreadsheet | |
| Non-Resident Daily permit mockup.pdf | ||
| DNR IC 3124-1 NON RESIDENT RECREATION PASSPORT SPECS.docx | DOCX document | |
| Standard Contract Terms - Short Form.pdf |
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Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .