DNR IC 3124-1 NON RESIDENT RECREATION PASSPORT SPECS.docx

MICHIGAN DEPARTMENT OF NATURAL RESOURCES

PARKS AND RECREATION DIVISION

NON-RESIDENT DAILY RECREATION PASSPORT (IC3124-1)

SPECIFICATIONS

PAPER: 7 pt Index Stock

SIZE: 2-1/2" x 3-3/4"

PERFORATION & ADHESIVE: Each permit to be horizontally perforated 1/2" from the bottom, opposite end of the pressure strip. Pressure strip to have removable protective covering requiring no wetting for application. It shall be printed and adhesive applied so the permit is readable from the outside of the vehicle through the windshield. Adhesive to be on the top of the permit 1/2". Adhesive to be of a type which will not cause damage to windshield. Instruction for correct application to be shown in bold type.

NUMBERING: Each permit shall be sequentially numbered beginning with the prefix letters “NRP” as shown. Permits shall be in sequence and with no missing numbers. Begin numbering at 3432901 and end at 3541800. The total order is 108,900 Non-Resident Daily Recreation Passports. Starting number on each book of 50 will start with “…01” or “…51”.

STAPLING: Passports shall be in books of 50, stapled on the perforated end.

PACKAGING: Each 20 books of passports shall be boxed in individual boxes containing 1,000 per box in numerical sequence. Where applicable and the delivery number is lower than 1000, cartons can be adjusted to hold the appropriate amount. Cartons to have covers. Cartons will be shipped so that numerical sequence of the permits will be in order, starting with the lowest number on top of the carton. Each carton shall have the numbering of its contents printed on the end of the carton on the outside.

A colored slip of paper shall be inserted in a pad to indicate a missing number and all missing numbers shall be listed and a copy of the list to be supplied to the Department of Natural Resources, Parks and Recreation Division, Tina Hengesbach, HengesbachT5@michigan.gov.

Additionally, as the permits are shipped according to the supplied distribution listing, the sequence numbers shall be recorded next to the park name and this list will be sent to Tina Hengesbach at the Parks and Recreation Division office.

Important: The shipping agent is required to obtain a signature upon delivery. Cartons must be received by a person and signature obtained. If mailed by FedEx, Direct Signature Required.

DNR will also provide DTMB FedEx account number (294170709) to be used for shipping. Note: Direct Signature Required.

VENDOR MUST ENTER SIGMA P.O. # IN FEDEX 3rd PARTY SHIPPING MODULE SO WE CAN TRACK BACK THE CHARGES

Before shipping begins notify Tina Hengesbach at HengesbachT5@michigan.gov and she will send an e-mail to field offices telling them to expect delivery “soon” so a staff person will remain on hand to sign for the cartons.

CAMERA READY ART/COPY: Camera ready art/copy will be provided by Parks and Recreation Division. All camera ready art/copy shall be returned to Parks and Recreation Division at "Bill to Address" upon completion of order.

PRINTING: All NR daily passports shall have the following printing on the face as seen through the windshield in addition to the Design and DNR logo: "Michigan State Parks & Recreation, Michigan Department of Natural Resources, Expires on date shown" and “NON-RESIDENT Recreation Passport” On the reverse side, in addition to the underlay of State of Michigan Seal: "NOT TRANSFERABLE. This passport will admit this vehicle and occupant(s) to all Michigan State Park & Recreation Division administered facilities on the date stamped on the face of the passport. Issued in accordance with Act 33, P.A. of 2010, section 74116 and Act 34, P.A. of 2010, section 78119. IMPORTANT - law requires passport to be attached to LOWER RIGHT HAND CORNER OF WINDSHIELD. PEEL TAPE AWAY SLOWLY AND DISPOSE OF PROPERLY. NON-RESIDENT RECREATION PASSPORT RE-ENTRY SUBJECT TO AVAILABLE PARKING SPACE."

Vendor shall submit proofs for approval before proceeding with the work and color sample for selection of color.

VENDOR ACCOUNTABILITY: System to be reviewed by State of Michigan, prior to award of purchase order. Upon award of a purchase order, vendor shall take all necessary precautions to assure complete control over printing, numbering, padding, etc., to eliminate losses by careless placement and theft. Vendor shall also maintain strict accountability of any overrun, duplicates and spoilage for audit by State of Michigan. Bidders to indicate method of destruction and type of plant security on RFQ and to be approved by State of Michigan. Any sub-contractor involved in the production of this order shall observe the same security precautions as the principal vendor.

RIGHT OF INSPECTION: The State reserves the right to inspect the plant where work will be produced to examine the equipment facilities, and to determine the ability of the contractor to perform the work in accordance with the requirements of the contract. All travel expenses including lodging, meals and transportation for up to four (4) representatives of the State shall be borne by the contractor, only if inspection is required to determine the award of the contract.

DEFECTIVE FORMS: The contractor shall reimburse the State for the costs used in replacement of any permits which are later found by either the contractor or the State to be defective.

ITEM SPECIFICATIONS

In addition to the above, additional specifications for specific items are as follows:

Item 1: NON-RESIDENT DAILY RECREATION PASSPORT

DELIVERY REQUIRED TWENTY (20) WORKING DAYS AFTER RECEIPT OF APPROVED PROOF

1/2025