State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- MDHHS 1171 SPANISH (qty revised 8/11/26)
- Solicitation number
- RFQ 171 260000000430 3
- Issued by
- Michigan
About this file
State of Michigan Print and Mail Management Terms and Conditions
This document establishes the terms and conditions for print and mail management services within the State of Michigan. The State of Michigan has established a cooperative purchasing agreement to govern the provision of printing and mailing services across state agencies, including the Michigan Department of Health and Human Services (MDHHS). The agreement covers the production, printing, and distribution of various state documents and materials, including forms such as the MDHHS 1171 form available in Spanish. Services encompassed include document design, printing, collating, binding, and mail distribution to specified recipients. The contract establishes standardized procedures for ordering, quality control, and delivery of printed materials to ensure consistency across state operations. State agencies utilizing these services must submit requests through the designated procurement process, with deliverables subject to approval and acceptance standards outlined in the agreement.
The terms and conditions document establishes pricing structures based on volume and service specifications, with costs calculated per unit or per job depending on the nature of the request. The agreement includes provisions for multiple vendors and competitive bidding to ensure cost-effectiveness across state printing needs. Quality assurance requirements mandate that all printed materials meet specified standards before delivery and distribution. The contract accommodates variable demand across state departments and includes flexibility for rush orders and special requirements. Agencies are responsible for providing accurate specifications, quantities, and distribution lists to avoid delays and additional costs. The agreement remains in effect for the specified contract term with provisions for renewal or modification based on changing state needs and market conditions.
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Other files
| File | Type | Posted |
|---|---|---|
| 2027 MDHHS 1171 SPANISH BID REQUEST 8-1-2026.docx | DOCX document | |
| Standard Contract Terms - Short Form.pdf |
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State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .