State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- BCC-3957 NOTICE OF VIOLATION
- Solicitation number
- RFQ 171 260000000353 1
- Issued by
- Grand Traverse County, Lansing City, Michigan
About this file
This document outlines the terms and conditions for vendors seeking to provide print and mail management services to the State of Michigan. All vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being registered with the State of Michigan and capable of accepting EFT payments; pre-qualification takes approximately one week and interested vendors should contact Andrew Hale at 517-636-0092 or halea3@michigan.gov. Bids must be submitted online and include all costs with freight to the dock at 7461 Crowner Drive, Lansing, MI 48913 on an F.O.B. Destination, prepaid basis, with late bids not accepted. The General Services Building dock operates from 8:00 a.m. to 3:30 p.m., Monday through Friday, excluding standard holidays, and drivers must obtain an entry pass at the front office with valid identification before proceeding to the dock.
All shipments requiring pallets must meet specific physical specifications, including single-face hardwood construction with three 2" x 4" lengthwise runners, 3/4" minimum deck board thickness, two-way entry capability, and dimensions not exceeding 48" length by 48" width by 5'6" height with a maximum gross weight of 4,000 pounds. Cartons must be clearly labeled with commodity numbers, descriptions or form numbers, purchase order numbers, package quantities, and total piece counts, with partial cartons placed on top and marked for easy identification. No underruns will be accepted, and overruns are at the vendor's expense. For direct shipments to locations other than 7461 Crowner Drive, vendors must fax or email signed packing slips to Andrew Hale at halea3@michigan.gov or 517-636-7732 with shipment notification and expected arrival times. Invoices should be emailed to DTMB-PrintingServices@michigan.gov in addition to entry into the VSS system, and all electronic copies must be provided in source software format with revisions, fonts, and images included, as well as PDF format, with all material becoming State of Michigan property returnable upon request.
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Other files
| File | Type | Posted |
|---|---|---|
| BCC 3957 Notice of Vio Sample 6-2026.docx | DOCX document | |
| BCC-3957 Notice of Violation 2026.docx | DOCX document | |
| Standard Contract Terms - Short Form.pdf |
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Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .