State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- MDHHS SCHOOL AIR QUALITY SPANISH POSTER
- Solicitation number
- RFQ 171 260000000351 1
- Issued by
- Eaton County, Detroit City, Michigan
About this file
This document contains the Terms & Conditions for the State of Michigan's Print & Mail Management (PMM) program, which governs vendor participation in printing and mail services contracts for state agencies including the Michigan Department of Health and Human Services (MDHHS). The document establishes mandatory requirements for all vendors submitting bids for print and mail projects, such as the MDHHS School Air Quality Spanish Poster initiative. Vendors must be pre-qualified with PMM and registered with the State of Michigan prior to bid submission, with pre-qualification taking approximately one week to process. All bids must be submitted online and include complete costs with freight to the designated dock facility in Lansing, Michigan, and must be F.O.B. Destination, prepaid. Late bids will not be accepted, and no underruns are permitted, with any overruns at the vendor's expense. Delivery to the General Services Building dock is available Monday through Friday from 8:00 a.m. to 3:30 p.m., excluding standard holidays, and drivers must obtain entry passes at the front office before proceeding to the dock.
All shipments requiring pallets must comply with strict specifications, including single-face hardwood pallets with specific runner configurations, deck board thickness, and two-way entry dimensions ranging from 44" to 48" in length and 36" to 48" in width, with a maximum height of 5'6" and gross weight of 4,000 pounds. All cartons must be labeled with commodity numbers, descriptions, purchase order numbers, and package quantities, with partial cartons placed on top of pallets for easy identification. For direct shipments to locations other than the Lansing dock, signed packing slips must be faxed or emailed to Andrew Hale at the PMM office, along with notification of shipment and expected arrival times. Invoices must be emailed to DTMB-PrintingServices@michigan.gov in addition to entry into the VSS system. All electronic materials, including source files in original software format with all revisions, fonts, and images, plus PDF copies, must be provided and become the property of the State of Michigan. Vendors seeking pre-qualification should contact Andrew Hale at 517-636-0092 or halea3@michigan.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| School Air Quality Poster - SP.pdf | ||
| Standard Contract Terms - Short Form.pdf | ||
| MDHHS SCHOOL AIR QUALITY SPANISH POSTER BID REQUEST 6-26.docx | DOCX document |
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Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .