State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- DNR SHORELINE LIVING- 3 VERSIONS
- Solicitation number
- RFQ 171 260000000330 1
- Issued by
- Michigan
About this file
This is a Terms and Conditions document issued by the State of Michigan Print & Mail Management (PMM) that establishes operational requirements and procedures for vendors providing printing and mail management services to the State. The document outlines mandatory pre-qualification requirements, submission protocols, and delivery specifications for state printing and mail services. Vendors must be pre-qualified with PMM and registered with the State of Michigan, with pre-qualification taking approximately one week. All bids must be submitted online and include all costs including freight to the designated dock at 7461 Crowner Drive, Lansing, Michigan 48913, on an F.O.B. Destination, prepaid basis. Late bids will not be accepted. Delivery is available Monday through Friday from 8:00 a.m. to 3:30 p.m., with the facility closed on standard holidays. Drivers must obtain entry passes at the front office before proceeding to the dock.
Specific pricing and cost information is not detailed in this terms and conditions document; rather, costs are to be included in individual vendor bids for specific projects. The document establishes strict packaging and labeling requirements, including mandatory use of single-face hardwood pallets meeting specified dimensions (44" to 48" length, 36" to 48" width, with 5'6" maximum height including pallet and 4,000 pounds gross weight maximum) and comprehensive labeling with commodity numbers, descriptions, purchase order numbers, and carton quantities. An overs/unders policy prohibits underruns, with any overruns at the vendor's expense. Invoicing must be submitted via email to DTMB-PrintingServices@michigan.gov in addition to entry into the Vendor Self-Service (VSS) system. All electronic materials, including source files, revisions, fonts, and images, must be provided in both original software format and PDF format, with all materials becoming property of the State of Michigan.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Standard Contract Terms - Short Form.pdf | ||
| DNR Shoreline Living 3 Versions SADDLE STITCH BOOKLETS BID REQUEST 6-26.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .