State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- REVOLVING FUND RECEIPT BOOK 4 PART NCR
- Solicitation number
- RFQ 171 260000000316 1
- Issued by
- Michigan
About this file
This is a Terms and Conditions document from the State of Michigan Print & Mail Management (PMM) division that outlines requirements for vendors submitting bids on printing and mailroom services, including the production of a Revolving Fund Receipt Book with 4-part NCR (no carbon required) forms. The document does not specify item quantities, response dates, due dates, site visits, bidder meetings, award dates, or contract terms. All bids must be submitted online by pre-qualified vendors who are registered with the State of Michigan and capable of accepting Electronic Funds Transfer (EFT) payments. Pre-qualification with PMM takes approximately one week and vendors should contact Andrew Hale at 517-636-0092 or halea3@michigan.gov to initiate the process. Delivery to the State's dock at 7461 Crowner Drive, Lansing, Michigan 48913 must be FOB Destination, prepaid, with all freight costs included in the bid submission.
Pricing terms require all costs to be fully included in submitted bids, with no under-runs accepted and any over-runs charged to the vendor. Shipments requiring pallets must meet specific specifications including single-face hardwood pallets with three 2" x 4" runners, deck board thickness of 3/4" minimum, two-way entry capability, and maximum dimensions of 48" length by 48" width by 5'6" height with a 4,000-pound gross weight limit. All cartons must be labeled with commodity numbers, descriptions, purchase order numbers, and piece counts. Delivery is accepted only during General Services Building dock hours of 8:00 a.m. to 3:30 p.m., Monday through Friday, excluding standard holidays. Drivers must obtain an entry pass at the front office using valid identification. For direct shipments to locations other than 7461 Crowner Drive, a signed packing slip must be faxed or emailed to Andrew Hale, and advance notification of shipment and expected arrival time is required. Invoices should be submitted both electronically to DTMB-PrintingServices@michigan.gov and entered into the VSS system. All electronic files must be provided in source software format with all revisions, fonts, and images, along with a PDF version, and become property of the State of Michigan upon delivery.
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Other files
| File | Type | Posted |
|---|---|---|
| Standard Contract Terms - Short Form.pdf | ||
| Revolving book proof.pdf | ||
| Revolving Fund Receipt books 2026.docx | DOCX document |
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Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .