State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 18 KB Posted
- Solicitation number
- RFQ 171 250000000282 1
- Issued by
- Michigan
About this file
This document contains the Terms and Conditions for the State of Michigan's Print & Mail Management (PMM) program, establishing operational requirements for vendors providing printing and mailing services. Prospective bidders must be pre-qualified with PMM and registered as Michigan state vendors before submitting bids. Pre-qualification requires approximately one week and can be initiated by contacting Jerry Monroe at 517-636-0297 or monroej1@michigan.gov, or Andrew Hale at 517-636-0092 or halea3@michigan.gov. All bids must be submitted online and include complete costs with freight to the designated dock located at 7461 Crowner Drive, Lansing, Michigan 48913. Bids must be F.O.B. Destination and prepaid, with late submissions rejected. Delivery to the General Services Building dock occurs during standard business hours of 8:00 a.m. to 3:30 p.m., Monday through Friday, excluding state holidays.
Pricing and delivery requirements specify that no underruns are permitted and overruns are at the vendor's expense. All shipments requiring pallets must meet precise specifications, including single-face hardwood pallets with three 2" x 4" runners, pallet dimensions between 44" to 48" in length and 36" to 48" in width, and maximum gross weight of 4,000 pounds. Cartons must be uniformly sized and labeled with commodity numbers, descriptions, purchase order numbers, and package quantities. For direct shipments to locations other than 7461 Crowner Drive, vendors must submit signed packing slips to Andrew Hale via email or fax at 517-636-7732, along with shipment notifications and expected arrival times. Invoices must be submitted via email to DTMB-PrintingServices@michigan.gov and entered into the VSS system. All materials and electronic copies, including source files in original software format with all revisions, fonts, and images, as well as PDF versions, become the property of the State of Michigan.
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State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact one of the following:
Jerry Monroe at 517-636-0297, or email at monroej1@michigan.gov Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .